|
The
Aegis Trust
Job
Description Form
Financial
Controller
|
|
Division/Department:
Finance
|
|
Location:
Kigali,
Rwanda
|
|
Job
title: Financial
Controller
|
|
Reports
to: Country
Director
Technical
Reporting to:
Director Finance & Operations (UK)
|
|
Responsible
for:
Supervise Finance Manager/Coordinator based in Kigali
|
|
Type
of Position: Full time
Length
of Contract: One year contract with possible
extension based upon performance and budget
|
|
General
Description of the Position:
The
Financial Controller is a member of the management team in the country and
head of the Aegis Trust Finance Department. As such, the Financial Controller
is responsible for all aspects of financial management of the country
programs, working collaboratively to ensure compliance with Aegis Trust
internal policies and procedures as well as donor regulations. Currently Aegis
trust is working in Rwanda (Kigali) and Central African Republic. S/he works
under the direction of the Country Director and/or Director Finance &
Operations and is responsible for all financial function, including
accounting, payments and banking, payroll, budgeting, financial reporting,
management accounts, grant financial management and compliance. The Financial
Controller, in support of programs and other departments, provides timely
reports and assistance to the Country Director and/or Director Finance &
Operations and team to ensure financial resources are used efficiently and
effectively
|
|
Key
Outputs/Responsibilities
(Accountabilities
and Results)
Operations – Financial
- Ensure
effective, transparent use of financial resources in compliance with Aegis
Trust and donor policies and procedures.
- Prepares
monthly management reports and annual financial statements for Aegis
Trust and/or any report requested by the senior management team / board
of directors
- Review
daily financial transactions to ensure they are within the approved
scope of the organizational activities and donor requirements and that
they are in compliance with the financial procedures (vouching and
posting)
- Supervise
banking, SAGE (accounting system), plan and monitor country cash flow requirements
to ensure the smooth implementation of Aegis Trust programs.
- Provide
monthly standard accounting submissions to Aegis Trust Head office in
UK, including general ledger files, bank reconciliations, expenditures
by cost center/project, required sub grantee reporting, as well as other
financial information in a timely and accurate manner.
- Prepare
the monthly payroll for the organization. Have a strong knowledge of in
country tax system and ensure that all taxes are correctly deducted and
paid to Rwanda Revenue Authority.
- Develop
annual fiscal year budgets with the Country Director and/or Director
Finance & Operations, develop and implement grant budgeting and
forecasting systems with Program Managers.
- Regular
forecasting cash flow based on the work plan by the program, making sure
that all parts of organization have enough cash to pay for their
activities
- Oversee
the Coordination of monthly closing process and reconciliation of
general ledger accounts
- Work
closely with HR department to ensure that staff salaries are timely paid
- Closely
maintains and monitors the organizations fixed assets systems
- Work
with internal and external auditors
- Strong
understanding of in country laws regarding financial management.
Grant
Management – Donor
- Provide
monthly management reports to the Country Director and Program Managers,
including expenditures by cost center/project, sub grantee reporting and
other financial information, in a timely and accurate manner
- Help
Director Finance & Operations for developing new proposal budgets
and ensure the full cost recovery of overheads.
- Prepare
periodic donor financial reports according to the donor contract
Personal
Leadership
- Consistently
demonstrate flexibility, resilience and ability to maintain positive relationships
and composure, even under difficult circumstances.
- Maintain
high ethical standards and treat people with respect and dignity.
- Demonstrate
an awareness of his/her own strengths and development needs.
Team Management
- Develop
the capacity of the team, deepen understanding of their roles and assist
with career development.
- Assist
team members with information, tools and resources to improve
performance & reach objectives.
- Promote
accountability, communicate expectations and provide constructive feedback
informally and formally via regular one on ones and performance reviews.
- Create
and sustain a work environment of mutual respect where team members
strive to achieve excellence.
|
|
Requirement:
- Qualified
Accountant (ACMA, ACCA, ACA, CPA) required
- At
least 5+ years of an international level progressive financial
management experience within an INGO at field level/overseas level
experience, including supervisory experience required.
- At
least 3 years’ experience in grants management as well as an understanding
of SIDA, DFID, EC, USAID regulations required.
- Demonstrated
experience and skill with budget preparation and analysis, financial
reporting preparation and presentation and the proven ability to
translate technical financial data into informative reports.
- Strong
accounting skills and experience, including management of the general
ledger, journal entries, payroll, payables and balance sheet.
- Prior
management experience and strong organizational skills.
- Advanced
computer skills in MS Office programs, particularly Excel.
- Effective
verbal and written communication, multi-tasking, organizational and
prioritization skills.
- Excellent
oral and written English skills required;
- Ability
to work effectively with an ethnically diverse team in a sensitive
environment.
Who
Can Apply:
- Aegis
Trust encourages applications from Rwandan Nationals and those with a
right to live and work in Rwanda and the East African Community
|
|
How
to apply;
Please
submit your application to Mr Tanveer Butt (Director of Finance & Operations)
at tanveer.butt@aegistrust.org and
include your motivation letter and CV.
Only
applicants with the right to work in Rwanda will be considered
Only
shortlisted candidates will be contacted for the interview
Your
email application subject should be Financial Controller
Deadline
for receiving applications is 7th September 2017 at 5.00pm.
|
