ICAP , Operations Manager Jobs Vacancy

s in Rwanda.

• Create
  and maintain an administrative filing system
• Implement,
  manage and maintain record keeping, confidential personnel files, and
  purchasing and inventory control systems
• Oversee
  office insurance policies, both health and general insurance. Ensure
  health and Safety policies are held and tasks assigned.
• Prepare,
  respond to and file correspondence on behalf of the office
• Maintain
  an inventory of office supplies and equipment

• Designs,
  organizes and maintains specialized and custom forms, records, reports;
  files and logs to support both administrative and technical work processes
  in areas of assigned responsibility;

• Initiates
  and coordinates contractual agreements, including consultants, technical
  services agreements, and subcontracts.
• Ensure
  that contractual requirements are met, including timely submission of
  reports to donors.
• Assess
  all contracts signed to make sure are compliant to both ICAP and funder requirements
  and standard operating procedures.
• Ensure
  that ICAP policies, procedures, donor regulations, and requirements are
  met.
• Supports
  the Finance and Administration Director to liaise with local and
  international partners, consultants, and vendors on all contractual
  matters

• Working
  with the Finance and Administration Director plan the use of human
  resources. Assist in recruitment and placement of required staff;
  establishment of organizational structure; delegation of tasks and accountabilities.
  Establish work schedules
• Assist
  with Human Resources management: design and implement policies and
  procedures, manage benefits administration, recruitment, orientation and
  training of staff
• Maintain
  confidential records and files, maintaining and updating files indexes for
  all staff
• Support
  new staff in acquiring visas and other relocating requirements.

• Generate
  management information including partner and staff contact list and and
  other communication monitoring systems.
• Send
  monthly contact list reports to ICAP New York
• Monitor,
  manage and improve the efficiency of support services such as IT, HR.
  Facilitate coordination and communication between support functions.
• Communicate
  on all public holidays to staff and ICAP New York

• Minimum
  Bachelor’s Degree in Public Administration or equivalent qualification.
• Minimum
  3 years’ experience in a similar position in an International Organization
• Knowledge
  of United States Government standard provisions and rules and regulations

• Computer
  literate preferably Microsoft Word, Excel, Outlook and PowerPoint;
• Good
  interpersonal and team building skills;
• Excellent
  analytical and problem solving skills;
• Effective
  writing, verbal and listening communication skills;
• Attention
  to detail and high level of accuracy;
• Very
  effective organization and time management skills;
• Be
  flexible, honest and trustworthy and with sound work ethics;
• Ability
  to maintain a high level of accuracy confidentiality concerning
  organization files;