The
Proforest Africa Regional Office based in Accra Ghana, is looking for an
experienced Finance
and Administration Officer. We are seeking to recruit a partly
qualified Ghanaian who has specialist knowledge in financial management, has a
good understanding of financial policies, procedures and practices. You will be
a good communicator and have good interpersonal and supervisory skills as well
as strong numerical and financial skills. You will be able to work under
pressure, be proactive and have a strong sense of honesty and integrity.

The
purpose of the role is to provide financial and administrative support to
programmes and project implementation, ensuring that policies, procedures and
minimum standards of accounting and administration are complied with.

Responsibilities

Finance

Ensure that
all financial transactions are accurately, properly and timely recorded in
accordance with Proforest policies, procedures and guidelines
Process
payments in line with approved budgets, ensuring compliance with Proforest
procedures and using correct account codes and authorizations
Maintain the
office petty cash fund and related cashbook
Maintain the
bankbooks for all bank accounts
Prepare
monthly bank reconciliations to reconcile bankbooks and bank balances
Maintain and
regularly update the travel advance register and ensure all advances given
are accounted for in accordance with Proforest policy.
Ensure that
all accounting documents are regularly and properly filed
Ensure
consistent application of financial procedures and standards
Ensure
invoices are issued in line with invoicing guides and these are submitted
to the clients in good time
Liaise with
Finance and Operations Manager to ensure all statutory payments are made
on time

Administration

Facilitate the
organization of workshops, conferences and meetings
Make
arrangements and bookings for transport and accommodation for official
travel when required
Facilitate
visa applications and travel arrangements for visitors and staff
Ensure that
Admin records are properly filed both electronically and in physical files
Coordinate and
manage monthly staff meetings as well as the minutes
Assist with
recruitment processes, advertising, collecting CVs, arranging interviews
etc.

General

Perform any
other duties that may be deemed appropriate for this role as
assigned by the Finance and Operations Manager

Required Skills or Experience

First degree
in Accounting
Professional
financial qualifications (partly qualified)
Knowledge in
financial management
At least three
years’ practical experience in finance and administration
Knowledge and
understanding of standard financial policies, procedures and practices
Good level of
financial and numerical skills
Good
communication skills both written and verbal
Good
interpersonal skills and ability to work as part of a team
Computer
literacy, including proven knowledge and experience of word processing and
spreadsheets (preferably Microsoft word and Excel)
Ability to
manage competing tasks; ability to prioritise and produce high level
output consistently.
Ability to
work under pressure and meet tight deadlines
Must be
responsible, proactive, organised and accurate
Strong sense
of honesty and integrity and personal commitment to the goals of Proforest