Job Title: Procurement Officer
Place: Arusha International Conference Centre (AICC)
The EAC Financial Sector Development and Regionalization Project I (EAC – FSDRP
I), which is funded by a $16 million IDA grant, became effective in June 2011.
The project aims to support the development of the East African financial
sector, through the establishment of a single market in financial services.
Creation of a single financial services market, will also contribute to
realization of the Common Market Protocol, by facilitating the attainment of
the four freedoms i.e. movement of goods, labour, services and capital.
Under FSDRP I, the Project Administration Team (PAT) has begun work to
establish foundations for EAC financial sector regionalization through;
establishing core capacity at the institutional level to support the EAC
financial sector integration process; producing EAC model directives for
financial sector laws and regulations; and achieving early wins in regional
integration of market infrastructure.
The FSDRP I is structured into six components. The components are: (i)
financial inclusion and strengthening market participants (ii) harmonization of
financial laws and regulations against common standards; (iii) mutual
recognition of supervisors; (iv) integration of financial market
infrastructures; (v) development of a regional bond market; and (vi) capacity
building.
Main Purpose of the Assignment
The main objective of the assignment is to develop and implement a cost
effective procurement management system including procurement plans in
accordance with the EAC Secretariat and World Bank Procurement Guidelines. The
Procurement Officer will report to the Procurement Specialist.
Duties and Responsibilities
The key responsibilities of the Procurement Officer will include:
Preparing General Procurement Notice (GPN) and Special Procurement Notices
(SPNs) and getting them published in UN Development Business and local and
international newspapers, in accordance with the World Bank Procurement/
Consultancy Guidelines;
Preparing and updating of annual procurement plan and submitting to the ‘EAC
Secretariat and the World Bank for approval;
Participating in the procurement meetings to ensure compliance with EAC
Secretariat procurement guidelines;
Preparing bidding documents in accordance with the EAC Secretariat standards
and procedures; and obtaining no-objections from the World Bank;
Preparing and finalizing Request for Proposals packages;
Issuing the bidding documents to the potential bidders;
Drafting contracts for procurement of consultancy services, goods and trainings
under the project in accordance with the World Bank guidelines;
Preparing monthly procurement status reports in collaboration with the
Procurement Specialist;
Filling and keeping records of all documents for audit and World Bank
post-reviews;
Ensuring implementation and compliance with the provisions of the legal
agreements between the EAC Secretariat and the World Bank with the Project
Operation Manual;
Taking other actions necessary to facilitate the effective and timely
implementation of the project;
Conduct all procurements in accordance with the Procurement Plan approved by
the EAC and the World Bank;
Preparing the quarterly procurement monitoring reports to the World Bank within
30 days from the end of the quarter;
Prepare advertisements of bid opportunities, issuing bid documents to the
bidders and receiving bids;
Preparation of technical specifications, Terms of Reference, and relevant
inputs for bidding documents and request for proposals;
Compile, developing and maintaining information on material and service costs,
suppliers and products;
Qualification and Experience
Bachelor’s Degree in business, economics, law, engineering, or other
related.field with relevant training in procurement. Possession of a Master’s
Degree will be considered as an added advantage”
Minimum of 3 years’ experience in executing procurement of goods and
consultancy services,
Good communications and team-working skills;
Experience on World Bank Projects is an added advantage;
Excellent computer skills including Microsoft Office tools and data management;
and excellent knowledge of spoken and written English.
Experience on donor funded projects e.g. World Bank, Africa Development Bank,
etc. shall be considered as an added advantage.
Terms and Conditions of service
This is an EAC-FSDRP project position supported by Donor Funds, and is a
non-established position for which contract terms are limited to the period of
the project, and may be renewed subject to extension of the funding. The
Procurement Officer will be recruited by the EAC Secretariat for an initial
period of ten (10) months and the contract may be renewed contingent upon
project budgeting and a satisfactory performance evaluation. Attractive
consolidated remuneration packages for fixed contract positions will be paid in
accordance with the EAC-FSDRP budget.
Application Instructions:
Suitably qualified candidates should submit their applications quoting the
reference number of the position applied for, by registered mail, courier
service, e-mail (all soft copies should be in MS Word) or dispatch together
with Curriculum Vitae, copies of both academic and professional certificates
and testimonials, names and addresses of three referees, and day time
telephone/ cell phone contact details to:
Deadline: 03-06-2013
How to Apply:
Angela Katama Project Manager
East African Community/Financial Sector Development and Regionalization Project
Arusha International Conference Centre (AICC),
Kilimanjaro Wing, 6th Floor, room 664
P.O. Box 1096
Arusha – Tanzania.
Or through the following E-mails:
