Background:
This is a call for an Administration and Finance
Officer to work with the Protection Desk Uganda (PD-U). PD-U is a collaborative
effort of the East and Horn of Africa Human Rights Defenders Project (EHAHRDP)
based in Kampala, Uganda and Protection International (PI) based in Brussels,
Belgium.
Officer to work with the Protection Desk Uganda (PD-U). PD-U is a collaborative
effort of the East and Horn of Africa Human Rights Defenders Project (EHAHRDP)
based in Kampala, Uganda and Protection International (PI) based in Brussels,
Belgium.
The PD-U was established with the aim of providing
ongoing and effective support to human rights defenders through building their
capacity in security and protection management in order to ensure that those
defenders can in turn offer greater protection to the people they work with and
for. The Desk furthermore seeks to support the efforts by other stakeholders to
mainstreaming defenders’ protection into the agenda of key stakeholders,
notably relevant national authorities, national and international organisations
and foreign governments. PD-U furthermore complements EHAHRDP’s efforts in
these areas on a sub-regional level.
ongoing and effective support to human rights defenders through building their
capacity in security and protection management in order to ensure that those
defenders can in turn offer greater protection to the people they work with and
for. The Desk furthermore seeks to support the efforts by other stakeholders to
mainstreaming defenders’ protection into the agenda of key stakeholders,
notably relevant national authorities, national and international organisations
and foreign governments. PD-U furthermore complements EHAHRDP’s efforts in
these areas on a sub-regional level.
Key responsibilities:
 In charge of the office and maintenance of an
inventory of all purchased items and insurance policies;
inventory of all purchased items and insurance policies;
 Manage contractual negotiations and agreements with
suppliers and service providers;
suppliers and service providers;
 Maintain cash books, cheque register for all bank
accounts and produce monthly reconciliation statements for each account;
accounts and produce monthly reconciliation statements for each account;
 Compile monthly financial and management accounting
reports;
reports;
 Ensure effective accountability of all finance
disbursements/remittances;  Monitor and advise on the financial status of
various projects and programmes;
disbursements/remittances;  Monitor and advise on the financial status of
various projects and programmes;
 Participate
in preparing the project proposals, work plans, budgets and budget
implementation of PD-U ;
in preparing the project proposals, work plans, budgets and budget
implementation of PD-U ;
 Serve as the
primary liaison with external auditors, preparing accounts and reports for
external audits, respond to audit queries and follow up on the audit
recommendations.
primary liaison with external auditors, preparing accounts and reports for
external audits, respond to audit queries and follow up on the audit
recommendations.
 Advise on
any accounting procedures, policies, directives and laws that accrue to
non-profit organizations in the country where the project is registered;
any accounting procedures, policies, directives and laws that accrue to
non-profit organizations in the country where the project is registered;
 Train PD-U
staff in relevant financial/expenditure reporting related to their
responsibilities;
staff in relevant financial/expenditure reporting related to their
responsibilities;
 Co-ordinate with PD-U staff on the logistics of
trainings;
trainings;
 Provide
human resource management support to the project;
human resource management support to the project;
 Carry out administrative tasks related to the
organisation’s projects;
organisation’s projects;
 To
contribute to the development of the organisation security plan, update it and
abide by it;
contribute to the development of the organisation security plan, update it and
abide by it;
 Observe the mandate of PI and EHAHRDP in all work
carried out and follow the principles of non-intervention,
impartiality/non-partisanship, and non-violence.
carried out and follow the principles of non-intervention,
impartiality/non-partisanship, and non-violence.
Desired profile:
 University degree in Administration, Finance or
Accounting, preferably ACCA;  At least 3 years working experience relevant
to this position;
Accounting, preferably ACCA;  At least 3 years working experience relevant
to this position;
 Experience with administrative and financial
operations of local Non-Governmental Organisations;
operations of local Non-Governmental Organisations;
 Experience with WIN PACCS and Pastel Accounting
software preferred ;  Proven analytical and negotiation skills;
software preferred ;  Proven analytical and negotiation skills;
 Ability to establish priorities and to plan,
coordinate, implement and review work processes and plans;
coordinate, implement and review work processes and plans;
 Proven
ability to write and speak concisely and clearly and communicate effectively;
ability to write and speak concisely and clearly and communicate effectively;
 Ability to
work independently and with minimal supervision.
work independently and with minimal supervision.
 Experience in a multi-cultural and/or international
work environment;
work environment;
 Commitment
to gender equality as well as to cultural, ethnic, sexual orientation and
religious equality;
to gender equality as well as to cultural, ethnic, sexual orientation and
religious equality;
 Excellent interpersonal skills and ability to
establish and maintain effective working relationships in a multi-cultural,
multi-ethnic environment with sensitivity and respect for diversity;
establish and maintain effective working relationships in a multi-cultural,
multi-ethnic environment with sensitivity and respect for diversity;
 Proven team work skills.
Location: The position is based in Kampala, Uganda.
Languages: Fluency in spoken and written English.
French will be positively valued.
French will be positively valued.
Monthly remuneration: UgSh 2,500,000 – 2,900,000 gross
How to apply:
Applications including a letter of motivation (1 page),
CV (no more than 3 pages) and contacts of three references should be sent to:
nrehmer@protectioninternational.org by 28th December 2011. The subject line of
the email must read: Application for position of Finance and Administration
Officer.
CV (no more than 3 pages) and contacts of three references should be sent to:
nrehmer@protectioninternational.org by 28th December 2011. The subject line of
the email must read: Application for position of Finance and Administration
Officer.
Further information about the activities of Protection
International can be obtained from www.protectioninternational.org
and www.defenddefenders.org for the East and Horn of Africa Human Rights
Defenders Project.
International can be obtained from www.protectioninternational.org
and www.defenddefenders.org for the East and Horn of Africa Human Rights
Defenders Project.
Closing Date: Wednesday, 28 December 2011
