Closing
date: 17 Aug 2015
date: 17 Aug 2015
UNICEF
Namibia is seeking to hire a consultant / consultancy team (lndividual or
Institutional) to examine factors that enable schools to consistently
demonstrate exceptionally high educational performance. Ideally, the study
should explore personal experiences of schools (school management, learners,
and parents/caregivers) that have maintained high educational performance.
Specifically, the study should be designed to a
Namibia is seeking to hire a consultant / consultancy team (lndividual or
Institutional) to examine factors that enable schools to consistently
demonstrate exceptionally high educational performance. Ideally, the study
should explore personal experiences of schools (school management, learners,
and parents/caregivers) that have maintained high educational performance.
Specifically, the study should be designed to a
nswer the following questions:
How
do positive deviants (that is, schools and their stakeholders) who perform
exceptionally higher, differ from average performers?
do positive deviants (that is, schools and their stakeholders) who perform
exceptionally higher, differ from average performers?
What
factors enable this superior performance?
factors enable this superior performance?
The
assignment has high demands in terms of the quantity and quality of data to be
collected and used by the Ministry of Education and its stakeholders and thus
will require a high level of rigour and investment to meet standards expected.
The data collected will be both qualitative and quantitative in nature and can
be conducted through the following steps:
assignment has high demands in terms of the quantity and quality of data to be
collected and used by the Ministry of Education and its stakeholders and thus
will require a high level of rigour and investment to meet standards expected.
The data collected will be both qualitative and quantitative in nature and can
be conducted through the following steps:
- Identify
positive deviants, that is schools that consistently demonstrates
exceptionally high educational performance; - In-depth
study of schools using qualitative methods to generate hypotheses about
practices that enable schools to achieve top performances; - Where
possible, test hypotheses statistically in larger representative samples
or schools; - Work
in partnership with the Ministry of Education, NIED and other stakeholders
including potential adopters to disseminate evidence about newly
characterized best practices.
The
sampling methodology to be employed should ensure that the sample is diverse in
characteristics potentially
sampling methodology to be employed should ensure that the sample is diverse in
characteristics potentially
salient
to performance, such as the school size, and geographical location. Ensuring
this diversity among the top performing schools is critical to identifying
several cases what might be common in achieving top performance, as well as enhancing
the generalizability of findings to a broad range of potential adopters.
to performance, such as the school size, and geographical location. Ensuring
this diversity among the top performing schools is critical to identifying
several cases what might be common in achieving top performance, as well as enhancing
the generalizability of findings to a broad range of potential adopters.
Tasks,
outputs and suggested timeframe
outputs and suggested timeframe
Task/Output
Suggested
Suggested
- Inception
meeting with the technical committee and a review of key background
documents and data collection tools
Timeframe:2
days.
days.
- Detailed
inception report including detailed draft methodology and sampling
approach for quantitative data collection, quantitative and qualitative
tools finalised in agreement with the technical committee
Timeframe:3
days
days
- Recruitment
and training of data collectors/enumerators (where applicable) Timeframe:
2 days. - Detailed
work plan
Timeframe:0.5
day
day
- FGDs
and Klls, quantitative data collection and data entry Timeframe:12 days - Data
analysis and draft study report submitted for comment, written in line
with guidance given in Annex 1
Timeframe:
6 days
6 days
- Technical
committee comments on first draft
Timeframe:
4 days
4 days
- Final
study report, responding to comments above
Timeframe:
3 days
3 days
- Oral
presentation/meeting and de-brief with technical committee and
stakeholders
Timeframe:
0.5 day
0.5 day
Suggested
total 33 days
total 33 days
- Expected
Deliverables - Inception
report - Study
plan and data collection tools - Final
study report with Powerpoint and Photo Essay of Case studies. - Payment
schedule
Payment
is scheduled as follow’:
is scheduled as follow’:
- 20%
upon receipt of the inception report. - 20%
upon receipt of the study plan and data collection tools.
3
60% upon receipt of the final study report with Powerpoint and Photo Essay of
Case studies.
60% upon receipt of the final study report with Powerpoint and Photo Essay of
Case studies.
.
Desired Background and Experience
Desired Background and Experience
To
ensure the success of the assignment, the consultanUconsultancy team must show
documented evidence in the following areas:
ensure the success of the assignment, the consultanUconsultancy team must show
documented evidence in the following areas:
- Post
graduate degree in Education, Sociology, Anthropology or related Social
Sciences with 7/8 years
progressive
experience in Research
experience in Research
- Knowledge
and experience of the Namibian schooling system - Demonstrable
expertise on the determinants of educational outcomes including
standardized indicators for measuring quality education preferably in
Southern and Eastern African region. - Track
record in conducting various types of research using qualitative and
quantitative data collection methods - Experience
in managing and coordinating evaluation/research exercises, delivering
agreed outputs on time and on budget - Experience
in data collection and analysis using participatory methodologies - Previous
experience working with children and communities using participatory
approaches - Ability
to respond to comments and questions in a timely, appropriate manner - Ability
to write high quality, clear, concise reports in English - Call
for proposals
A
Project Plan, detailing proposed methodology and how all activities and
deliverables will be completed, must be included as part of the proposal.
Project Plan, detailing proposed methodology and how all activities and
deliverables will be completed, must be included as part of the proposal.
A
detailed breakdown of cost must be submitted.
detailed breakdown of cost must be submitted.
Estimate
direct costs regarding travel, accommodation, car hire and meals for fieldwork.
direct costs regarding travel, accommodation, car hire and meals for fieldwork.
Value
Added Tax (VAT) must be shown as a separate line item in the financial
quotation where appropriate. Payment of services will be based on the
completion of set deliverables.
Added Tax (VAT) must be shown as a separate line item in the financial
quotation where appropriate. Payment of services will be based on the
completion of set deliverables.
- Evaluation
weighting
70%
technical
technical
30%
financial
financial
In
order for the financial proposal to be considered, the technical proposal must
receive a score of at least 49/70 (70%) to qualify.
order for the financial proposal to be considered, the technical proposal must
receive a score of at least 49/70 (70%) to qualify.
Technical
proposals will be scored against:
proposals will be scored against:
a)
Relevance to ToR and interpretation of ToR (20)
Relevance to ToR and interpretation of ToR (20)
b)
Proposed methodology and outputs (20)
Proposed methodology and outputs (20)
c)
Qualifications and experience of team (20)
Qualifications and experience of team (20)
d)
Quality of submission (10).
Quality of submission (10).
Condition
The
contractor will work on its own computer(s) and use its own office resources
and materials in the execution of this assignment. The contractor’s fee shall
be inclusive of all office administrative costs and travel costs.
contractor will work on its own computer(s) and use its own office resources
and materials in the execution of this assignment. The contractor’s fee shall
be inclusive of all office administrative costs and travel costs.
Annex
1: Report format
1: Report format
Suggestions
could be made for report formats from interested parties, but the final study
report is expected to include the following:
could be made for report formats from interested parties, but the final study
report is expected to include the following:
- Title
page - Contents
page - List
of abbreviations and acronyms - Executive
Summary (maximum 2 pages, clearly summarising the study and key findings
in accessible language) - Background
(maximum 3 pages on the context and study objectives) - Methodology
(maximum 3 pages detailing what data was collected, how it was collected
and by whom, what the sample size was, details of case studies used, any
possible limitations to the study etc.) - Findings
and analysis (approximately 15 pages giving the results of the study
according to the objectives given in this ToR, combining qualitative and
quantitative data) - Lessons
Learnt and/or Recommendations (approximately 4 pages, lessons and
recommendations must be clearly related to the evidence given in the
Findings section of the report. This should also include recommendations - Annexes:
These might include:
a.
Itinerary/ schedule
Itinerary/ schedule
b.
List of people and organisations/schools consulted c. References /list of
documents reviewed
List of people and organisations/schools consulted c. References /list of
documents reviewed
d.
Examples of all data collection tools used (e.g. questionnaires,
semi-structured interview questions)
Examples of all data collection tools used (e.g. questionnaires,
semi-structured interview questions)
e.
Additional methodological information if required (e.g. more detailed
information on sampling, where possible)
Additional methodological information if required (e.g. more detailed
information on sampling, where possible)
f.
Full data tables of all quantitative results (if appropriate and if not all
included in main report)
Full data tables of all quantitative results (if appropriate and if not all
included in main report)
g.
Additional maps, photos or more detailed case studies if available
Additional maps, photos or more detailed case studies if available
h.
Not in the actual report, but all raw data (quantitative data files,
transcripts of FGDs etc.) should also be submitted to Plan for reference and
future use.
Not in the actual report, but all raw data (quantitative data files,
transcripts of FGDs etc.) should also be submitted to Plan for reference and
future use.
Suggested
page lengths above give a 30 page report (excluding annexes). A photo essay for
visual representation of findings to be included.
page lengths above give a 30 page report (excluding annexes). A photo essay for
visual representation of findings to be included.
Properly
emailed/delivered completed proposals will be received at UNICEF Pretoria,
until 12h00 on Monday , 17 August 2015.
emailed/delivered completed proposals will be received at UNICEF Pretoria,
until 12h00 on Monday , 17 August 2015.
Proposals
should be sent to: UNICEF Pretoria
should be sent to: UNICEF Pretoria
6th
Floor Metropark Building
Floor Metropark Building
351
Francis Baard Street, Pretoria 0001
Francis Baard Street, Pretoria 0001
OR
E-mail
to:
to:
IMPORTANT-
ESSENTIAL INFORMATION
ESSENTIAL INFORMATION
Full
proposals should be submitted in ENGLISH and must be received not later than
12h00, 17
proposals should be submitted in ENGLISH and must be received not later than
12h00, 17
August
2015 in electronic PDF version, duly signed and dated and sent to saf-ppc@unicef.org.
2015 in electronic PDF version, duly signed and dated and sent to saf-ppc@unicef.org.
Bidders
must submit their electronic proposals, ensuring separate emails for the
Technical
must submit their electronic proposals, ensuring separate emails for the
Technical
Proposal
and the Price Proposal. Each email should indicate the Tender Number and
“Technical
and the Price Proposal. Each email should indicate the Tender Number and
“Technical
Proposal”
or “Price Proposal” in the subject line. Prices or rates shall not
appear in any other
or “Price Proposal” in the subject line. Prices or rates shall not
appear in any other
part
of the technical proposal.
of the technical proposal.
PLEASE
NOTE: email should not exceed 3MB (3 000 kilo bytes). If bid response is larger
than
NOTE: email should not exceed 3MB (3 000 kilo bytes). If bid response is larger
than
3MB,
please zip the files or divide response into separate files and send in
multiple emails instead. For queries please contact Phindile Yapi by email: pyapi@unicef.org
please zip the files or divide response into separate files and send in
multiple emails instead. For queries please contact Phindile Yapi by email: pyapi@unicef.org
Offers
must be clearly marked with UNICEF bid reference LRFP-2015-9118104 Late bids
will not be accepted.
must be clearly marked with UNICEF bid reference LRFP-2015-9118104 Late bids
will not be accepted.
Bidders
are requested to ensure that the submission instructions as stipulated on point
1.5 on
are requested to ensure that the submission instructions as stipulated on point
1.5 on
page
9 of this document, are adhered to. Failure to do so will result in
disqualification of
9 of this document, are adhered to. Failure to do so will result in
disqualification of
proposals.
Please
note that UN Financial Rules and Regulations do not permit prepayment such as
COD or LC. The standard payment terms are net 30 days from the receipt of the
invoice and proof of delivery.
note that UN Financial Rules and Regulations do not permit prepayment such as
COD or LC. The standard payment terms are net 30 days from the receipt of the
invoice and proof of delivery.
SPECIAL
NOTES
NOTES
INSTRUCTIONS
TO VENDORS A. INTRODUCTION
TO VENDORS A. INTRODUCTION
1.0
UNICEF,the
United Nations Children’s Fund, an international, inter-governmental
organization established by the General Assembly of the United Nations by
resolution No. 57(1) of 11 December, 1946 as a subsidiary organ of the United
Nations, having its headquarters in New York, with offices in over 160
countries spanning 260 locations.
UNICEF,the
United Nations Children’s Fund, an international, inter-governmental
organization established by the General Assembly of the United Nations by
resolution No. 57(1) of 11 December, 1946 as a subsidiary organ of the United
Nations, having its headquarters in New York, with offices in over 160
countries spanning 260 locations.
2.0
UNICEFworks with governments, civil society organizations, and other
organizations around the world to advance children’s rights to survival,
protection, health, development and participation and is guided by the Convention
on the Rights of the Child.
UNICEFworks with governments, civil society organizations, and other
organizations around the world to advance children’s rights to survival,
protection, health, development and participation and is guided by the Convention
on the Rights of the Child.
- PROCEDURES
AND RULES
1.1
ORGANISATIONAL BACKGROUND
ORGANISATIONAL BACKGROUND
UNICEF
is the agency of the United Nations mandated to advocate for the protection of
children’s rights, to help meet their basic needs and to expand their
opportunities to reach their full potential. Guided by the Convention on the
Rights of the Child UNICEF strives to establish children’s rights as
international standards of behaviour towards children. UNICEF’s role is to
mobilize political will and material resources to help countries ensure a
“first call for children”. UNICEF is committed to ensuring special
protection for the most disadvantaged children.
is the agency of the United Nations mandated to advocate for the protection of
children’s rights, to help meet their basic needs and to expand their
opportunities to reach their full potential. Guided by the Convention on the
Rights of the Child UNICEF strives to establish children’s rights as
international standards of behaviour towards children. UNICEF’s role is to
mobilize political will and material resources to help countries ensure a
“first call for children”. UNICEF is committed to ensuring special
protection for the most disadvantaged children.
UNICEF
carries out its work through its headquarters in New York, 8 regional offices
and 125 country offices world-wide. UNICEF also has a research centre in
Florence, a supply operation based in Copenhagen and offices in Tokyo and
Brussels. Its 37 committees for UNICEF raise funds and spread awareness about
the organizations mission and work
carries out its work through its headquarters in New York, 8 regional offices
and 125 country offices world-wide. UNICEF also has a research centre in
Florence, a supply operation based in Copenhagen and offices in Tokyo and
Brussels. Its 37 committees for UNICEF raise funds and spread awareness about
the organizations mission and work
1.2
PURPOSE OF THE RFP
PURPOSE OF THE RFP
Examining
factors that enable schools to consistently demonstrate exceptionally high
educational performance: A positive deviance study
factors that enable schools to consistently demonstrate exceptionally high
educational performance: A positive deviance study
1.3
FORECAST SCHEDULE
FORECAST SCHEDULE
The
schedule of the contractual process is as follows:
schedule of the contractual process is as follows:
a)
Bidders to confirm their intent to submit a proposal: 11 August 2015
Bidders to confirm their intent to submit a proposal: 11 August 2015
b)
Closing date and time for submission of full proposal: 12.00hrs on 17 August
2015
Closing date and time for submission of full proposal: 12.00hrs on 17 August
2015
1.4
RFP CHANGE POLICY
RFP CHANGE POLICY
All
requests for formal clarification or queries on this RFP must be submitted in
writing to
requests for formal clarification or queries on this RFP must be submitted in
writing to
Phindile
Yapi via e-mail at pyapi@unicef.org.
Yapi via e-mail at pyapi@unicef.org.
Only
written inquiries will be entertained. Please be informed that if the question
is of common interest, the answer will be shared with all potential RFP
bidders.
written inquiries will be entertained. Please be informed that if the question
is of common interest, the answer will be shared with all potential RFP
bidders.
Erasures
or other corrections in the proposal must be explained and the signature of the
applicant shown alongside. All changes to a proposal must be received prior to
the closing time
or other corrections in the proposal must be explained and the signature of the
applicant shown alongside. All changes to a proposal must be received prior to
the closing time
and
date. It must be clearly indicated that it is a modification and supersedes the
earlier proposal, or state the changes from the original proposal. Proposals
may be withdrawn on written request received from bidders prior to the opening
time and date. Bidders are expected to examine all instructions pertaining to
the work. Failure to do so will be at bidder’s own risk and disadvantage.
date. It must be clearly indicated that it is a modification and supersedes the
earlier proposal, or state the changes from the original proposal. Proposals
may be withdrawn on written request received from bidders prior to the opening
time and date. Bidders are expected to examine all instructions pertaining to
the work. Failure to do so will be at bidder’s own risk and disadvantage.
1.5
RFP RESPONSE FORMAT
RFP RESPONSE FORMAT
Bidders
are requested to confirm no later than 11 August 2015 their intention to submit
their proposal, by sending an e-mail to pyapi@unicef.org.
are requested to confirm no later than 11 August 2015 their intention to submit
their proposal, by sending an e-mail to pyapi@unicef.org.
CONFIDENTIAL
ELECTRONIC PROPOSALS
ELECTRONIC PROPOSALS
Full
proposals should be submitted in ENGLISH and must be received not later than
12h00, 17
proposals should be submitted in ENGLISH and must be received not later than
12h00, 17
August
2015 in electronic PDF version, duly signed and dated. Bidders must submit
their
2015 in electronic PDF version, duly signed and dated. Bidders must submit
their
electronic
proposals, ensuring separate emails for the Technical Proposal and the Price
proposals, ensuring separate emails for the Technical Proposal and the Price
Proposal.
Each email should indicate the Tender Number and “Technical Proposal”
or “Price
Each email should indicate the Tender Number and “Technical Proposal”
or “Price
Proposal”
in the subject line. The Price Proposal must be submitted in an email separate
from the rest of the proposal. Prices or rates shall not appear in any other
part of the proposal.
in the subject line. The Price Proposal must be submitted in an email separate
from the rest of the proposal. Prices or rates shall not appear in any other
part of the proposal.
SEALED
BIDS
BIDS
Full
proposals should be submitted in ENGLISH and must be received not later
12.00hrs on 17
proposals should be submitted in ENGLISH and must be received not later
12.00hrs on 17
August
2015
2015
in
one (01) original copy (hard copy version; and electronic PDF version on CD),
duly signed and dated. Bidders must submit a sealed proposal, ensuring separate
envelopes for the Technical Proposal and the Price Proposal. The Price Proposal
must be submitted in a sealed envelope separate from the rest of the proposal.
Prices or rates shall not appear in any other part of the proposal.
one (01) original copy (hard copy version; and electronic PDF version on CD),
duly signed and dated. Bidders must submit a sealed proposal, ensuring separate
envelopes for the Technical Proposal and the Price Proposal. The Price Proposal
must be submitted in a sealed envelope separate from the rest of the proposal.
Prices or rates shall not appear in any other part of the proposal.
Sealed
proposals must be securely closed in suitable envelopes and dispatched to
arrive at the UNICEF office indicated no later than the closing time and date.
They must be clearly marked as follows:
proposals must be securely closed in suitable envelopes and dispatched to
arrive at the UNICEF office indicated no later than the closing time and date.
They must be clearly marked as follows:
·
Outer envelope: Name of company, RFP number
Outer envelope: Name of company, RFP number
·
Inner envelope- technical proposal: Name of company, RFP number (technical
proposal)
Inner envelope- technical proposal: Name of company, RFP number (technical
proposal)
·
Inner envelope- price proposal: Name of company, RFP number (price proposal)
Proposals received in any other manner will be invalidated.
Inner envelope- price proposal: Name of company, RFP number (price proposal)
Proposals received in any other manner will be invalidated.
Sealed
proposals received prior to the stated closing time and date will be kept
unopened. The responsible officers will open technical proposals when the
specified time has arrived and no proposal received thereafter will be considered.
UNICEF will accept no responsibility for the premature opening of a proposal
not properly addressed or identified. Any delays encountered in the mail
delivery will be at the risk of the bidder.
proposals received prior to the stated closing time and date will be kept
unopened. The responsible officers will open technical proposals when the
specified time has arrived and no proposal received thereafter will be considered.
UNICEF will accept no responsibility for the premature opening of a proposal
not properly addressed or identified. Any delays encountered in the mail
delivery will be at the risk of the bidder.
Offers
delivered at a different address or in a different form than prescribed in this
RFP, or which do not respect the required confidentiality, or received after
the designated time and date, will be rejected.
delivered at a different address or in a different form than prescribed in this
RFP, or which do not respect the required confidentiality, or received after
the designated time and date, will be rejected.
All
references to descriptive materials should be included in the appropriate
response paragraph, though the material/documents themselves may be provided as
annexes to the proposal/response.
references to descriptive materials should be included in the appropriate
response paragraph, though the material/documents themselves may be provided as
annexes to the proposal/response.
The
bidder must also provide sufficient information in the proposal to address each
area of the Proposal Evaluation contained in 1.9 to allow the evaluation team
to make a fair assessment of the candidates and their proposal.
bidder must also provide sufficient information in the proposal to address each
area of the Proposal Evaluation contained in 1.9 to allow the evaluation team
to make a fair assessment of the candidates and their proposal.
1.6
CONFIDENTIAL INFORMATION
CONFIDENTIAL INFORMATION
Information,
which the bidder considers proprietary, should be clearly marked
“proprietary”, if any, next to the relevant part of the text, and
UNICEF will treat such information accordingly.
which the bidder considers proprietary, should be clearly marked
“proprietary”, if any, next to the relevant part of the text, and
UNICEF will treat such information accordingly.
1.7
RIGHTS OF UNICEF
RIGHTS OF UNICEF
UNICEF
reserves the right to accept any proposal, in whole or in part; or, to reject
any or all proposals. UNICEF reserves the right to invalidate any Proposal
received from a Bidder who has previously failed to perform properly or
complete contracts on time, or a Proposal received from a Bidder who, in the
opinion of UNICEF, is not in a position to perform the contract. UNICEF shall
not be held responsible for any cost incurred by the Bidder in preparing the
response to this Request for Proposal. The Bidder agrees to be bound by the
decision of UNICEF as to whether her/his proposal meets the requirements stated
in this Request for Proposal. Specifically, UNICEF reserves the right to:
reserves the right to accept any proposal, in whole or in part; or, to reject
any or all proposals. UNICEF reserves the right to invalidate any Proposal
received from a Bidder who has previously failed to perform properly or
complete contracts on time, or a Proposal received from a Bidder who, in the
opinion of UNICEF, is not in a position to perform the contract. UNICEF shall
not be held responsible for any cost incurred by the Bidder in preparing the
response to this Request for Proposal. The Bidder agrees to be bound by the
decision of UNICEF as to whether her/his proposal meets the requirements stated
in this Request for Proposal. Specifically, UNICEF reserves the right to:
- Contact
any or all references supplied by the bidder(s) - Request
additional supporting or supplementary data (from the bidder(s)). - Arrange
interviews with the bidder(s) - Reject
any or all proposals submitted - Accept
any proposals in whole or in part - Negotiate
with the most favourable bidder(s) - Contract
any number of candidates as required to achieve the overall evaluation
objectives.
1.8
PROPOSAL OPENING
PROPOSAL OPENING
Due
to the nature of this RFP, there will be no public opening of proposals.
to the nature of this RFP, there will be no public opening of proposals.
1.9
PROPOSAL EVALUATION
PROPOSAL EVALUATION
After
the opening, each proposal will be assessed first on its technical merits and
subsequently on its price. The proposal with the best overall value, composed
of technical merit and price, will be recommended for approval. UNICEF will set
up an evaluation panel composed of technical UNICEF staff and their conclusions
will be forwarded to the internal UNICEF Contracts Review Committee.
the opening, each proposal will be assessed first on its technical merits and
subsequently on its price. The proposal with the best overall value, composed
of technical merit and price, will be recommended for approval. UNICEF will set
up an evaluation panel composed of technical UNICEF staff and their conclusions
will be forwarded to the internal UNICEF Contracts Review Committee.
The
evaluation panel will first evaluate each response for compliance with the
requirements of this RFP. Responses deemed not to meet all of the mandatory
requirements will be considered non-compliant and rejected at this stage
without further consideration. Failure to comply with any of the terms and
conditions contained in this RFP, including provision of all required
information, may result in a response or proposal being disqualified from
further consideration.
evaluation panel will first evaluate each response for compliance with the
requirements of this RFP. Responses deemed not to meet all of the mandatory
requirements will be considered non-compliant and rejected at this stage
without further consideration. Failure to comply with any of the terms and
conditions contained in this RFP, including provision of all required
information, may result in a response or proposal being disqualified from
further consideration.
The
proposals will be evaluated against the following:
proposals will be evaluated against the following:
CATEGORY
POINTS
POINTS
Technical
Evaluation 70
Evaluation 70
Only
proposals which receive a minimum of 49 points will be considered further.
proposals which receive a minimum of 49 points will be considered further.
- Price
Proposal 30
The
total amount of points allocated for the price component is 30. The maximum
number of points will be allotted to the lowest price proposal that is opened
and compared among those invited firms/institutions which obtain the threshold
points in the evaluation of the technical component. All other price proposals
will receive points in inverse proportion to the lowest price;
total amount of points allocated for the price component is 30. The maximum
number of points will be allotted to the lowest price proposal that is opened
and compared among those invited firms/institutions which obtain the threshold
points in the evaluation of the technical component. All other price proposals
will receive points in inverse proportion to the lowest price;
e.g.:
Score for price proposal X = (Max. score for price proposal (e.g. 40) * Price
of lowest
Score for price proposal X = (Max. score for price proposal (e.g. 40) * Price
of lowest
priced
proposal) IPrice of proposal X
proposal) IPrice of proposal X
Total
Technical and Price 100 Pts
Technical and Price 100 Pts
UNICEF
will award the contract to the vendor whose response is of high quality, clear
and meets the projects goals, including:
will award the contract to the vendor whose response is of high quality, clear
and meets the projects goals, including:
The
price/cost of each of the technically compliant proposals shall be considered
only upon evaluation of the above technical criteria. The bidders should ensure
that all pricing information is provided in accordance with the following:
price/cost of each of the technically compliant proposals shall be considered
only upon evaluation of the above technical criteria. The bidders should ensure
that all pricing information is provided in accordance with the following:
The
currency of the proposal shall be in South African Rand. Invoicing will be in
the currency of the proposal. The bidder will suggest a payment schedule for
the Contract, linked to unambiguous Contract milestones. All prices/rates
quoted must be exclusive of all taxes as UNICEF is a tax-exempt organization.
VAT will be added to the invoice for payment by UNICEF to the supplier before
being refunded by the taxes authorities.
currency of the proposal shall be in South African Rand. Invoicing will be in
the currency of the proposal. The bidder will suggest a payment schedule for
the Contract, linked to unambiguous Contract milestones. All prices/rates
quoted must be exclusive of all taxes as UNICEF is a tax-exempt organization.
VAT will be added to the invoice for payment by UNICEF to the supplier before
being refunded by the taxes authorities.
1.10
PROPERTY OF UNICEF
PROPERTY OF UNICEF
This
RFP, along with any responses there to, shall be considered the property of
UNICEF and the proposals will not be returned to their originators. In
submitting this proposal the bidder will accept the decision of UNICEF as to
whether the proposal meets the requirements stated in this RFP.
RFP, along with any responses there to, shall be considered the property of
UNICEF and the proposals will not be returned to their originators. In
submitting this proposal the bidder will accept the decision of UNICEF as to
whether the proposal meets the requirements stated in this RFP.
1.11
VALIDITY
VALIDITY
Proposal
must be valid for a minimum of sixty (60) days from the date of opening of this
RFP and must be signed by all candidates included in the submission. For
proposals from institutions, the proposal must also be signed by an authorised
representative of the institution. Bidders are requested to indicate the
validity period of their proposal in the Proposal Form. UNICEF may also request
for an extension of the validity of the proposal.
must be valid for a minimum of sixty (60) days from the date of opening of this
RFP and must be signed by all candidates included in the submission. For
proposals from institutions, the proposal must also be signed by an authorised
representative of the institution. Bidders are requested to indicate the
validity period of their proposal in the Proposal Form. UNICEF may also request
for an extension of the validity of the proposal.
1.12
CONTRACTUAL TERMS AND CONDITIONS
CONTRACTUAL TERMS AND CONDITIONS
The
UNICEF General Terms and Conditions are attached and will form part of any
contract resulting from this RFP.
UNICEF General Terms and Conditions are attached and will form part of any
contract resulting from this RFP.
1.13
FULL RIGHT TO USE AND SELL
FULL RIGHT TO USE AND SELL
The
bidder warrants that it has not and shall not enter into any agreement or
arrangement that restrains or restricts UNICEF or the recipient Governments
rights to use, sell, dispose of or, otherwise, deal with any item
bidder warrants that it has not and shall not enter into any agreement or
arrangement that restrains or restricts UNICEF or the recipient Governments
rights to use, sell, dispose of or, otherwise, deal with any item
1.14
PAYMENTTERMS
PAYMENTTERMS
Payment
will be made only upon UNICEF’s acceptance of the work performed in accordance
with the contractual milestones. The terms of payment are Net 30 days, after
receipt of invoice and acceptance of work. Payment will be effected by bank
transfer in the currency of billing. Financial proposals should include
proposed stage payments.
will be made only upon UNICEF’s acceptance of the work performed in accordance
with the contractual milestones. The terms of payment are Net 30 days, after
receipt of invoice and acceptance of work. Payment will be effected by bank
transfer in the currency of billing. Financial proposals should include
proposed stage payments.
D.
GENERAL PROVISIONS
GENERAL PROVISIONS
1.0
GENERAL SERVICES ADMINISTRATION (GSA) FOR USA VENDORS ONLY
GENERAL SERVICES ADMINISTRATION (GSA) FOR USA VENDORS ONLY
In
the event that the Contractor offers a lower price to the General Services
Administration (GSA) of the federal government of the United States of America
for similar services, UNICEF shall be entitled to same lower price. The
attached UNICEF General Terms and Conditions for Institutional/Corporate
Contracts shall have precedence.
the event that the Contractor offers a lower price to the General Services
Administration (GSA) of the federal government of the United States of America
for similar services, UNICEF shall be entitled to same lower price. The
attached UNICEF General Terms and Conditions for Institutional/Corporate
Contracts shall have precedence.
2.0
CONTRACTUAL ARRANGEMENTS WITH UNITED NATIONS AND/OR AGENCIES
CONTRACTUAL ARRANGEMENTS WITH UNITED NATIONS AND/OR AGENCIES
2.1
UNICEF is entitled to receive the same pricing offered in contracts with the
United Nations and/or its Agencies. The attached UNICEF General Terms and
Conditions for Institutional/Corporate Contracts shall have precedence.
UNICEF is entitled to receive the same pricing offered in contracts with the
United Nations and/or its Agencies. The attached UNICEF General Terms and
Conditions for Institutional/Corporate Contracts shall have precedence.
3.0
MOST FAVOURED CUSTOMER PRICE/RATE CERTIFICATION
MOST FAVOURED CUSTOMER PRICE/RATE CERTIFICATION
3.1
By submitting an offer the proposers certify that UNICEF, for Contracts
resulting from this Request for Proposal for Services, is not being charged
more than other clients for similar services and similar quantities and within
similar circumstances.
By submitting an offer the proposers certify that UNICEF, for Contracts
resulting from this Request for Proposal for Services, is not being charged
more than other clients for similar services and similar quantities and within
similar circumstances.
4.0
LIQUIDATED DAMAGES
LIQUIDATED DAMAGES
4.1
For late delivery of items/services or for items/services which do not meet
UNICEF’s specifications/requirements and are therefore rejected by UNICEF,
UNICEF shall be entitled to claim liquidated damages from the successful
proposer, and deduct 0.5% of the value of the items/services pursuant to a
Institutional/Corporate Contract, per additional day of delay, up to a maximum
of 10% of the value of the Institutional/Corporate Contract. The payment or
deduction of such liquidated damages shall not relieve the successful proposer
from any of its other obligations or liabilities pursuant to any
Institutional/Corporate Contract.
For late delivery of items/services or for items/services which do not meet
UNICEF’s specifications/requirements and are therefore rejected by UNICEF,
UNICEF shall be entitled to claim liquidated damages from the successful
proposer, and deduct 0.5% of the value of the items/services pursuant to a
Institutional/Corporate Contract, per additional day of delay, up to a maximum
of 10% of the value of the Institutional/Corporate Contract. The payment or
deduction of such liquidated damages shall not relieve the successful proposer
from any of its other obligations or liabilities pursuant to any
Institutional/Corporate Contract.
5.0
ORDER OF PRECEDENCE
ORDER OF PRECEDENCE
5.1
The UNICEF General Terms and Conditions for Institutional/Corporate Contracts
to this RFPS shall apply to any resulting LTAS and/or Institutional/Corporate
Contracts. In the case of any inconsistencies, the following order of
precedence shall prevail:
The UNICEF General Terms and Conditions for Institutional/Corporate Contracts
to this RFPS shall apply to any resulting LTAS and/or Institutional/Corporate
Contracts. In the case of any inconsistencies, the following order of
precedence shall prevail:
(a)
UNICEF General Terms and Conditions for Institutional/Corporate Contracts;(b)
LTAS!Institutionai/Corporate Contract.
UNICEF General Terms and Conditions for Institutional/Corporate Contracts;(b)
LTAS!Institutionai/Corporate Contract.
6.0
UNETHICAL BEHAVIOUR
UNETHICAL BEHAVIOUR
6.1
UNICEF strictly enforces a policy of zero tolerance concerning unethical,
unprofessional or fraudulent acts of UNICEF suppliers Icontractors.
Accordingly, any registered company that is found to have undertaken unethical,
unprofessional or fraudulent activities will be suspended or forbidden from
continuing business relations with UNICEF.
UNICEF strictly enforces a policy of zero tolerance concerning unethical,
unprofessional or fraudulent acts of UNICEF suppliers Icontractors.
Accordingly, any registered company that is found to have undertaken unethical,
unprofessional or fraudulent activities will be suspended or forbidden from
continuing business relations with UNICEF.
7.0
CORRUPT AND FRAUDULENT PRACTICES
CORRUPT AND FRAUDULENT PRACTICES
7.1
UNICEF requires that all suppliersIcontractors associated with this
Institutional/Corporate Contract observe the highest standard of ethics during
procurement and execution of the work. In pursuance of this policy UNICEF
UNICEF requires that all suppliersIcontractors associated with this
Institutional/Corporate Contract observe the highest standard of ethics during
procurement and execution of the work. In pursuance of this policy UNICEF
(a)
Defines for the purpose of this provision the terms set forth as follows:
Defines for the purpose of this provision the terms set forth as follows:
(i)
‘corrupt practice’ means the offering, giving, receiving or soliciting of any
thing of value to influence the action of a public official in the procurement
process or in the execution of a contract, and
‘corrupt practice’ means the offering, giving, receiving or soliciting of any
thing of value to influence the action of a public official in the procurement
process or in the execution of a contract, and
(ii)
‘fraudulent practice’ means a misrepresentation of facts in order to influence
a procurement process or the execution of a contract to the detriment of the
client, and includes collusive practice among proposers (prior to or after bid
submission) designed to establish bid prices at artificial non-competitive
levels and to deprive the client of the benefits of free and open competition;
‘fraudulent practice’ means a misrepresentation of facts in order to influence
a procurement process or the execution of a contract to the detriment of the
client, and includes collusive practice among proposers (prior to or after bid
submission) designed to establish bid prices at artificial non-competitive
levels and to deprive the client of the benefits of free and open competition;
(b)
Will reject a proposal for award if it determines that the selected supplier Icontractor
has engaged in any corrupt or fraudulent practices in competing for the
contract in question;
Will reject a proposal for award if it determines that the selected supplier Icontractor
has engaged in any corrupt or fraudulent practices in competing for the
contract in question;
(c)
Will declare a supplier Icontractor ineligible, either indefinitely or
for a stated period of time, to be awarded a UNICEF-financed contract if at any
time it determines that it has engaged in any corrupt or fraudulent practices
in competing for, or in executing a UNICEF-financed contract.
Will declare a supplier Icontractor ineligible, either indefinitely or
for a stated period of time, to be awarded a UNICEF-financed contract if at any
time it determines that it has engaged in any corrupt or fraudulent practices
in competing for, or in executing a UNICEF-financed contract.
8.0
GUIDELINES ON GIFTS AND HOSPITALITY
GUIDELINES ON GIFTS AND HOSPITALITY
8.1
Suppliers Icontractors shall not offer gifts or hospitality to UNICEF
staff members. Recreational trips to sporting or cultural events, theme parks
or offers of holidays, transportation, or invitations to extravagant lunches or
dinners are also prohibited.
Suppliers Icontractors shall not offer gifts or hospitality to UNICEF
staff members. Recreational trips to sporting or cultural events, theme parks
or offers of holidays, transportation, or invitations to extravagant lunches or
dinners are also prohibited.
9.0
POST-EMPLOYMENT RESTRICTIONS
POST-EMPLOYMENT RESTRICTIONS
9.1
The United Nations (UN) has established restrictions on employment of (former)
UN staff who have been involved in the procurement process as per bulletin
ST/SGBI2006115.
The United Nations (UN) has established restrictions on employment of (former)
UN staff who have been involved in the procurement process as per bulletin
ST/SGBI2006115.
9.2
For a period of one year following separation from service, former staff
members who have participated in the procurement process for the UN before
separation of the service are prohibited from seeking or accepting employment
with, or otherwise accepting any form of compensation or financial benefit
from, any UN contractor or vendor of goods and services, regardless of location,
which conducts business with the UN or seeks to do so and with whom such staff
members have been personally involved in the procurement process during the
last three years of service with the UN.
For a period of one year following separation from service, former staff
members who have participated in the procurement process for the UN before
separation of the service are prohibited from seeking or accepting employment
with, or otherwise accepting any form of compensation or financial benefit
from, any UN contractor or vendor of goods and services, regardless of location,
which conducts business with the UN or seeks to do so and with whom such staff
members have been personally involved in the procurement process during the
last three years of service with the UN.
9.3
For a period of two years following separation from service, former staff
members who have participated in the procurement process for the UN before
separation of the service are prohibited from knowingly communicating with, or
appearing before, any staff member or unit of the UN on behalf of any third party
on any particular matters that were under their official responsibility
relating to the procurement process during the last three years of their
service with the UN.
For a period of two years following separation from service, former staff
members who have participated in the procurement process for the UN before
separation of the service are prohibited from knowingly communicating with, or
appearing before, any staff member or unit of the UN on behalf of any third party
on any particular matters that were under their official responsibility
relating to the procurement process during the last three years of their
service with the UN.
9.4
The United Nations respectfully requests all contractors and vendors to adhere
to these regulations. Any UNcontractor or vendor who offers employment,
hires or otherwise compensates staff members in violation of the provisions of
the bulletin may be subject to having its registration as a qualified vendor
with the UN barred, suspended or terminated, in accordance with UN procurement
policies and procedures.
The United Nations respectfully requests all contractors and vendors to adhere
to these regulations. Any UNcontractor or vendor who offers employment,
hires or otherwise compensates staff members in violation of the provisions of
the bulletin may be subject to having its registration as a qualified vendor
with the UN barred, suspended or terminated, in accordance with UN procurement
policies and procedures.
10.0
DISCLOSURE OF SANCTIONS OR TEMPORARY SUSPENSION
DISCLOSURE OF SANCTIONS OR TEMPORARY SUSPENSION
10.1
Only suppliers found to be responsible or conditionally responsible are
eligible to be awarded UNICEF contracts and/or to bid on UNICEF solicitations.
To be deemed a responsible supplier with whom UNICEF will conduct business, a
supplier should not be suspended, debarred, or otherwise identified as
ineligible by any organization within the World Bank Group or any other
International or UN Organization. Suppliers are therefore required to disclose
to UNICEF whether they are subject to any sanction or temporary suspension
imposed by the World Bank Group or any other International or UN Organization
Only suppliers found to be responsible or conditionally responsible are
eligible to be awarded UNICEF contracts and/or to bid on UNICEF solicitations.
To be deemed a responsible supplier with whom UNICEF will conduct business, a
supplier should not be suspended, debarred, or otherwise identified as
ineligible by any organization within the World Bank Group or any other
International or UN Organization. Suppliers are therefore required to disclose
to UNICEF whether they are subject to any sanction or temporary suspension
imposed by the World Bank Group or any other International or UN Organization
