Kootenay Carshare Cooperative,Executive Director Jobs in Canada

30 hours per week @ $18.00 – $22.00/hr depending on experience
• Office hours to be determined with candidate as there is some room for
flexibility.

**Closing date for applications is Friday, November 20th, 2015**

Please send a cover letter and resume to info@carsharecoop.ca or drop off at 525 Josephine Street,
Nelson. Attention: Colleen Doyle. Thank you for your interest in becoming part
of our team! Only applicants selected for an interview will be contacted.

Required Qualifications
• Able to complete the full term of the contract;
• Experience with QuickBooks accounting system, ability to interpret financial
documents;
• Experience with Microsoft Office and Google Documents suites of products;
• Knowledge of office administration;
• Knowledge of human resource management and supervision;
• Ability to maintain a high level of accuracy in preparing and entering
information;
• Three years of clean driving history with three or less minor driving
infractions and no at-fault claims in the last three years;
• Ability to drive standard transmission vehicles.

Skills
• Excellent interpersonal skills
• Team building skills
• Analytical and problem-solving skills
• Good decision-making skills
• Effective verbal, written and listening communication skills
• Attention to detail with a high level of accuracy
• Very effective organizational skills
• Computer skills including spreadsheets, word processing, presentations and
email at a highly proficient level
• Stress management skills
• Time management skills

Personal Attributes
• Desire to work in a cooperative, non-profit organization
• Honest and trustworthy
• Respectful
• Flexibile
• Demonstrates sound work ethics
• Ability to work independently and motivate others
• Ability to carry out organizational vision, long- and short-term goals
• Excellent member services skills

Responsibilities

Supporting the Board of Directors:
• Attends all Board of Directors meetings and some sub-committee meetings at request
of the Board. Some meetings are in the evening or on weekends. Chairs meetings
if needed.
• Provides monthly operational and financial reports to the Board with budget
comparison.
• Completes and discusses manager’s work plan every six months.
• Assists with research for policies and long-range planning.
• Consults with the Board on all new policies and changes to existing policies.
• Participates in establishing goals, short-, medium- and long-term for the
co-op.

Supporting Members:
• Corrects computer errors by members and decides on costs involved.
• Follows-up on delinquent situations: either financial or a disregard for
procedures, and decides on penalties based on policies in place or recommends
alternative actions to the Board.
• Prepares a newsletter using Mail Chimp that is emailed to member with monthly
invoices.
• Performs orientations for new members.
• Assists new communities to become branches of KCC

Supporting other staff, volunteers and vendors:
• Maintains communication with contact people in branch communities for
advertising, member support, coordinator fees, and fleet needs.
• Works closely with bookkeeper and provides needed documentation. May be
required to make entries in QuickBooks accounting system.
• Provides direction to the work of the Billing Administrator.
• Provides direction to the work of the Fleet Coordinator.
• Maintains hourly records for all staff and volunteers insures approval of any
time which exceeds monthly agreements. Prepares paychecks on schedule.
• Provides various forms of in-kind payment when working with volunteers.

Supporting the public:
• Act as spokesperson for the Co-op as requested by the Board.
• Provide news releases to the media.
• Participate in public events that support the aims of our Co-op.

Supporting the technical aspects of the operation, i.e., our website and
booking procedures.
• Ensure accuracy of information on website and booking pages, by making
changes or by having changes made by our webmaster.
• Adding, deleting, or editing entries on all administrative pages of the
booking site.
• Working closely with webmaster.

Supporting good business practices:
• Ensuring all bills are paid on time and proper receipts, warranties, etc.,
are obtained and recorded.
• Ensure deposits are made in an orderly fashion.
• Transfer funds from all branch office bank accounts on the 10th day of month.
• Insure banking authorizations are up to date and open bank accounts as
required.
• Maintain records for government agencies, BC Registry, PST, GST, & Income
Tax.
• Maintain general office records of organization.
• Maintain records for statistical analysis.
• Prepare annual draft budget for Board and member approval.
• Monitor financial stability of Co-op.

Billing Data Entry Support: These tasks are completed by the Billing
Administrator but the Executive Director will be trained on the procedures I
order to act as a back-up.
• Collect all logs and gas receipts from the Nelson-based vehicles on the first
day of the month
• Input KM data from logs into the Co-op computer system
• Adjust any errors in time recorded on logs as compared to the calendar
• Credit gas receipts to members
• Make notes of violations and add as extra items to invoice
• Review discrepancies
• Ensure all Nelson vehicles have adequate log books, pens and brochures

**Closing date for applications is Friday, November 20th, 2015**

Please send a cover letter and resume to:
info@carsharecoop.ca
or drop off at 525 Josephine Street, Nelson. Attention: Colleen Doyle.

Thank you for your interest in becoming part of our team! Only applicants
selected for an interview will be contacted.