Water For People (WFP),Regional Finance & Administration Manager (RFAM)Jobs in Rwanda

Regional Finance &
Administration Manager (RFAM) to support our programs in Africa which
include Malawi, Rwanda, and Uganda. The Regional Finance & Administration
Manager (RFAM) position oversees all aspects of the region’s
accounting/financial systems and administration of the region’s country
programs (CP). This position reports directly to the Regional Director Africa
(RD), and also reports indirectly to the Controller. The RFAM contributes to
the implementation of organizational objectives by providing necessary
financial, administrative and logistical support to the Headquarters (HQ)
office. The RFAM will demonstrate understanding of organizational mission,
vision, values, policies, procedures, and strategic goals as well as trust and
teamwork in all aspects of Water For People business. The position will be
located in Malawi, Rwanda, or Uganda.

• Serve
  as a liaison between CPs and HQ to maintain effective communication and
  ongoing engagement.
• Serve
  as a voice for HQ in the region, in both financial and HR matters.
• Work
  collaboratively with the RD, CPs and HQ to assist in annual budget
  development including preparing budget timeline, Excel template, train
  employees, review and analyze for reasonableness, and review for
  compliance with existing grants.
• Monthly
  review of financial statements and accompanying documentation from all
  country offices within region by providing thorough, detailed analysis of
  financial statements for each country, relevant to each country or
  district’s specific grants and program activities with analysis  of
  explanations for each major budget/forecast variance; thoughtful outlook
  on each country or district’s future budget performance; key insights and
  areas of financial concern; and any other pertinent issues related to each
  center’s ability to meet its financial targets. Recommend and assist with
  adjustments as needed.
• Monthly
  review of the CPs funding requests and expense projections, processing of
  wire requests.
• Prepare
  monthly consolidated financial statements for the region to the Controller
  and HQ, including a visual financial dashboard, once developed.
• Work
  collaboratively with the Controller to ensure adequate cash flow
  management, reforecasting and reporting. Support and confirm the quarterly
  review of the re-projection exercises, including analysis of the
  variations, and ensure that those are adequately uploaded to Adaptive
  reflecting any approved budget increases or decreases with supporting
  documentation and approvals.
• Work
  collaboratively with the Programs department, specifically with the
  Regional Program Officer (RPO) and RD, to analyze and report on financial
  costs and trends across the CPs in the region.
• Assist
  as needed in annual external and internal audit processes, and donor
  audits, and preparation of audit workpapers for CPs. Responsible for
  communicating external audit results and variances to HQ.
• Annually
  review compliance with country financial manual, to ensure all procedures
  and controls are adequately being applied. 
• Support
  CPs in developing budgets for specific in-country funding opportunities.
• Ensure
  all CPs are compliant with all aspects of the management of grants under
  their responsibility and work with CP accountants to ensure adherence to
  the legal requirements related to national taxes.
• Provide
  support to CPs to build their capacity for grant management, through
  regular reviews and training as needed.
• Work
  with CP accountants to perform a monthly reconciliation of temporary
  restricted monies and grant tracking for both financial and programmatic
  metrics, through the year. Review reports for HQ and donors. Maintain a
  regional “funding spreadsheet” which details restricted funds available to
  programs, annually.
• Support
  CP accountants as needed with accounting software and accounting related
  queries.
• Work
  with CP accountants to ensure fixed assets are tracked and maintained on a
  schedule and the schedule + relevant depreciation entries are reviewed and
  reconciled monthly/yearly as needed.
• Support
  selection and technical assessment of new CP accountants, contribute to
  the training and follow up assessment of the CP finance profiles
• Facilitate
  training to country offices around organizational financial policies and
  procedures.
• Provide
  FX tracking, monitoring and adherence to FX policies across CPs.
• Other
  duties as assigned by RD, Controller or other HQ personnel.

• Work
  closely with CPs to ensure understanding and compliance with
  organizational and country specific policies and procedures and best
  practices in Human Resources and administrative functions.
• Work
  collaboratively with the HR team to support CPs understanding and
  compliance with the HR policies and enable knowledge sharing with HR on
  local labor laws and customary practices.
• Provide
  support to the HR team on initiatives such as the implementation of a
  global compensation database, policy implementation, and training.
• Coordinate
  the maintenance of country org charts with CPs, and share HR related
  documentation (e.g. employment contracts, org charts, performance
  documentation, etc.) with HQ’s HR team.
• Provide
  support to the IT department on ensuring the accomplishment of IT policy
  in the region.
• Provide
  support to donor’s visits when needed.
• During
  the annual risk assessment process, provide support to the country
  programs and lead to ensure that risks in the areas of finance and
  administration are appropriately mitigated and in compliance with organizational
  and country specific regulations.
• Provide
  support to the country programs to ensure that all legally required safety
  and security measures are adopted and in place.
• Advice
  on employment laws, policies, rules, and procedures to employees, and
  managers regarding Human Resources matters.
• Assist
  and support annual performance review process throughout region.
• Act
  as a process owner for selected HR processes such as payroll changes,
  HRIS, recruiting, benefits, and volunteer and internship management.
• Maintain
  vendor relationships with benefits providers.
• Assist
  with the regional development and implementation of a global set of HR and
  administrative standards, policies and procedures across the region while
  respecting local laws and culture.
• Support
  periodic reviews of regional HR policies and procedures.

• Highly
  accountable with the ability to deliver results in a fast-paced,
  collaborative team culture.
• Well-developed
  written, oral, interpersonal, and negotiation communication skills with a
  high degree of sensitivity for confidentiality.
• Task-oriented
  with an excellent sense of priority, logic and objectivity, highly
  organized and capable of handling a number of sensitive, confidential, and
  important issues simultaneously while responding to unanticipated
  developments.
• Understand
  ethical behavior and business practices which align with the values of the
  organization.

• Be
  a phenomenal team-builder.
• Genuinely
  care about employees and the pressures they face while demonstrating the
  ability to have tough conversations.
• Be
  self-confident but not arrogant, not fazed by tough questions or
  criticism, humble, open to feedback and coachable.

• Masters’
  Degree in Accounting or Finance or equivalent related work experience.
• Certified/Chartered
  Accountant fully qualified in ACCA or CPA from any of our countries of
  operation.
• At
  least 5-10 years in a management role in Accounting or Finance
  departments.
• Minimum
  4 years nonprofit accounting/finance/grant management experience.
• Minimum
  2 years Human Resources experience, with exposure to all aspects of the
  employee life-cycle.
• Knowledge
  of accounting software, preferably NetSuite.
• Understanding
  of the principles and practices of accounting, auditing, and financial
  reporting.
• International
  multi-currency experiences a plus.
• Flexible
  and able to coordinate multiple projects and meet tight deadlines; must be
  able to work overtime periodically.
• Excellent
  interpersonal skills and comfort in communicating with diverse and
  international constituents in order to provide excellent customer service.
• High
  level of attention to detail, self-motivated, and a team player.
• Ability
  to be a creative thinker, energetic and demonstrate enthusiasm and leadership
  in this role.
• Excellent
  written and verbal communication skills in English.
• Ability
  to write, compile and/or edit materials.
• Advanced
  proficiencies with office equipment and Microsoft Office programs
  including Word, Excel, Power Point and Outlook.

• Ability
  to travel up to 10% to all countries within the region.
• Normal
  office environment.