U.S. Embassy
Monrovia, Liberia
ANNOUNCEMENT NUMBER: 12-07
OPEN TO: ALL INTERESTED CANDIDATES (Current employees serving a probationary period are not eligible to apply)
POSITION: Procurement Clerk, FSN-6, *FP-08
OPENING DATE: February 09, 2012
CLOSING DATE: February 23, 2012
WORK HOURS: Full-time; 40 hours/week
SALARY: **Ordinarily Resident (OR): $9,128 per annum starting salary *Not-Ordinarily Resident (NOR): FP-08 (to be confirmed by Washington)
NOTE: ALL NON-LIBERIAN APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS ALLOWING WORK IN COUNTRY BEFORE BEING ELIGIBLE TO APPLY. The U.S. Embassy is seeking an individual for the position of Procurement Clerk within the General Services Section
Basic Function of Position:
Purchases a variety of “off-the-shelf” commodities for Embassy and associated agencies.
Major Duties and Responsibilities:
1. Review procurement requests for completeness and the presence of necessary technical information, conferring with the originator if necessary. Obtains technical specifications, estimates, probable cost and identifies financial accounts to which purchases are to be charged. Consults bidder’s lists for probable sources of supply and requests bids or quotations by phone or email correspondence, or advertisement. Reviews responses and prepares summaries and analyses, including a recommendation as to the best offer, considering price and prepares purchase orders, and when approved, often visiting the supplier’s establishment when urgent delivery is needed. Contacts vendors or suppliers by telephone or in person to resolve problems of misunderstanding, or to clarify specifications, and to discuss specific cases.
2. Typical items purchased by the Purchasing Agent FSN-6 include hardware, office supplies, furniture, construction supplies, maintenance supplies, tools, and in general, any item which can be purchased “off-the-shelf”.
3. Typically, types purchase orders and supporting paperwork for “off-the-shelf” purchases. May perform typing and other clerical support work for one or more procurement and purchasing agents in addition to performing off the shelf purchasing work.
4. Controls procurement logs/data for registering purchase orders, delivery orders and GSA requisitions for easy reference.
5. Prepares fax cover sheets, fax purchase orders, delivery orders, GSA requisitions and other correspondence to vendors. Maintains log for all publications or periodicals, back-up purchase agent. Provide escort for contractors and vendors for appointments scheduled with GSO/Contracting Officer.
6. Performs other duties as assigned.
Qualifications:
1. Completion of secondary school is usually required.
2. A year and half of purchasing and related clerical work.
3. Level III (Good working knowledge of English is required).
4. A good working knowledge of those sections of Department of State and associated agency procurement
procedures, regulations and instructions which relate to purchasing “off-the-shelf” items and of U.S. Federal
Specifications and standards related to such items. Must have knowledge of the local markets.
5. Level 1 typing ability (less than 40wpm) is required.
A copy of the complete position description listing all duties and responsibilities is available in the Human
Resources Office, (231) 777-054824) and at http://monrovia.usembassy.gov/vacancies.html.
Selection Process:
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
Additional Selection Criteria:
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
To Apply:
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174); or
2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience
attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A
below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their
application. Candidates who claim conditional US Veterans preference must submit documentation confirming
eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above. 3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. Failure to do so will result in an incomplete application:
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class/Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO:
Human Resources Office Attention: Procurement Clerk American Embassy P. O. Box 98 1000 Monrovia 10 Liberia Drop in application box at Gate #3 The Universal Application Form (DS-174) can be picked up at Gate 3 or the Human Resources Office or accessed on line.
Application Deadline: Feb 23, 2012
