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Background
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UNDP
Rwanda has an organizational structure which aligns the Country Office
capacities with the current country programme and UN Development
Assistance Plan (UNDAP) priorities. UNDP Rwanda works in the context of
the One UN pilot/Delivering as One which adds another layer of complexity
and places additional expectations and burden on the country office.
Under
the guidance of the Country Director, the Programme Management Analyst
(MSU) acts as quality assurance advisor to Senior Management on all
aspects of CO programme. The Analyst provides advice to the Country
Director and supports the programme units on strategic planning,
Monitoring and Evaluation, audit, implementation of the Internal
Control Framework and Result Based Management policies, donor reporting,
and financial management of the UNDP Rwanda programming portfolio.
The
Programme Management Analyst (MSU) works closely with the Operations
team, acting as a bridge and enhancing information sharing between
Programme and Operations Units and providing programmatic support to
Operations functions.
The
Programme Management Analyst(MSU) will work with the One UN Monitoring
and Evaluation Group to ensure the effective implementation of the
evaluation policy of the UNDAP 2013-2018 and coordinates the
implementation of UNDP’s Evaluations Plan. The Programme Management Analyst
(MSU) ensures that evaluations are designed and managed to assess the
relevance, effectiveness, efficiency, impact and sustainability of
results, evaluations are carried out in a credible and systematic manner;
evaluation lessons and recommendations are used for programme design, and
contribute to the implementation of the UNDAP priorities and results
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Duties
and Responsibilities
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Summary
of Key Functions:
- Support
the implementation of UNDP Programme and projects Coordinate with
the UNDP Programme Units and Operations Units to ensure the Country
Office adheres to and compiles with corporate policies and dashboard
- Provide
policy advice to Senior Management of the Country office on quality
assurance and compliance issues;
- Oversee
UNDP Rwanda’s Monitoring and Evaluation policies and procedures and
provide quality assurance to the evaluation processes;
- Represent
the Country Office in the One UN Monitoring and Evaluation Group;
- Provide
support to the implementation of RBM;
- Ensure
timely donor reporting;
- Ensure
sound planning and monitoring of financial resources of the UNDP
programme in Rwanda;
- Ensure
compliance to UNDP audit policies;
- Supervises
the Programme Finance Associate·
As
a member of the CO management team, provides policy advice, coordinates,
and ensures the strategic planning for the UNDP programme focusing on
achievement of the following results:
- Support
the implementation of UNDP programme and the UNDAP in collaboration
with the main partners and other UN Agencies;
- Coordinate
with other Units in the CO, the IWP, ROAR and other corporate
planning and results reporting exercises;
- Support
the CD in business processes mapping and establishment of internal
Standard Operating Procedures and control of the workflows in the
Programme Units;
- Support
and coordinates knowledge building and management in the Country
Office.
Provides
effective quality assurance of full cycle of programming from formulation
implementation achieving the following results:
- Effective
application of RBM tools and monitoring achievement of results
- Contribute
to the design of project documents by providing quality assurance
all programmes and projects based on the Quality Assurance Guidance
provided by UNDP HQ;
- Establish
a quality and accountable reporting system; Coordinate the audit
exercise among programme, project and operations staff and ensure
compliance with audit quality standards and timeframes;
- Regular
follow up on any new corporate policies and procedures and sharing
of information with Country Office staff;
- Ensuring
compliance with all corporate policies and procedures including the
newlylaunched Project and Programme Management Reform
Establishes
and maintains strategic partnerships, supports resource
mobilization and communication focusing on achievement of the
following results:
- Ensure
effective and efficient clearance of the cost-sharing and trust fund
agreements; and of Micro-capital grant agreements and other
programme legal documents;
- Ensure
timely and quality donor reporting;Participate in inter-agency and
donor meetings and represent UNDP in various forums as
required.
Ensure
sound planning and monitoring of programme financial resources focusing
on achieving the following results:
- Support
the Head of Programme and Operations (or CO senior management team)
in monitoring resource management in the CO and programme
portfolios, including planning, budgeting, implementing and
monitoring of the programme, tracking use of financial
resources in accordance with UNDP rules and regulations;
- Implementation
of effective internal controls, proper functioning of a
client-oriented financial resource management system;
- Regular
monitoring of the CO delivery, resource mobilization, TRAC
Allocation, revenue management and cost recovery;
- Periodic
monitoring of dashboards and exceptions, identification of remedial
actions;
- Participation
in project’s audit, control and follow up;
- Coordination
of HACT Implementation with other UN Agencies and within the CO
- Effective
support to the Country Director in carrying out the Administrative
Agent function of the Rwanda One UN Fund;The Programme Management
Analyst (MSU) performs the function of Manager level 1 in Atlas
development projects transactions approval in line with the Internal
Control Framework.
Management of
the Management Support Unit focused on the following results:
- Supervise
and coach the Programme Finance Associate;
- Provide
senior management with programme resource analysis for
effective planning of resources;
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Competencies
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Impact
of results
The
key results have an impact on the overall success of the country
programme and reaching the Common Country Programme Documents goals. In
particular, the key results have an impact on the design, operation and
programming of activities, ensuring compliance with UNDP corporate
regulations, rules, policies and procedures, creation of strategic
partnerships as well as reaching resource mobilization targets.
Corporate
Competencies:
- Demonstrates
integrity by modeling the UN’s values and ethical standards;
- Promotes
the vision, mission, and strategic goals of UNDP;
- Displays
cultural, gender, religion, race, nationality and age sensitivity
and adaptability.
Functional
Competencies:
Knowledge
Management and Learning
- Promotes
knowledge management in UNDP and a learning environment in the
office through leadership and personal example;
- Actively
works towards continuing personal learning and development in one or
more Practice Areas, acts on learning plan and applies newly
acquired skills;
Development
and Operational Effectiveness
- Ability
to lead strategic planning, results-based management and reporting;
- Ability
to lead formulation, implementation, monitoring and evaluation of
development programmes and projects, mobilize resources;
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Ability to formulate and manage budgets, manage contributions and
investments, manage transactions, conduct financial analysis,
reporting and cost-recovery;
- Ability
to implement new systems and affect staff behavioral/ attitudinal
change.
Management
and Leadership
- Builds
strong relationships with clients, focuses on impact and result for
the client and responds positively to feedback;
- Consistently
approaches work with energy and a positive, constructive attitude;
- Demonstrates
good oral and written communication skills;
- Demonstrates
openness to change and ability to manage complexities.
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Required
Skills and Experience
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Education
Master’s
Degree or equivalent in Business Administration, Public Administration,
Economics, Political Sciences, Social Sciences, law or related field.
Experience
2
years of relevant experience providing management advisory services,
hands-on experience in design, monitoring and evaluation of development
projects and establishing inter-relationships among international
organization and national governments. Specialist focus on financial
management skills, managing audit processes and reviewing legal
agreements preferred. Experience in the usage of computers and office
software packages, experience in handling of web based management
systems. Experience in the UN and/or other development agencies is an
asset.
Language
requirement
Fluency
in English; Proficiency in French is as asset.
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Disclaimer
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