UNDP Programme Associate (Service Contract) Job Vacancy in Apia, Samoa

PROGRAMME ASSOCIATE (SERVICE CONTRACT)

Location : Apia, SAMOA

Type of Contract : Service Contract

Post Level : SB-3

Languages Required : English

Starting Date (date when
the selected candidate is expected to start) : 24-Jun-2013

Duration of Initial Contract : initial 1 year

Background

Under the overall guidance of the ARR(P) and direct
supervisor of designated supervisor if applicable, the Programme Associate ensures
effective delivery of the CO programme by entering and managing data and
supporting programme implementation consistent with UNDP rules and
regulations.

The Programme Associate can supervise clerical and
support staff of the Programme Unit. The Programme Associate works in close
collaboration with the operations, programme and projects’ staff in the CO and
UNDP HQs as required for resolving complex finance-related issues and exchange
of information.

Duties and Responsibilities

Supports formulation of programme strategies and
implementation of the Country Programme Action Plan focusing on achievement of
the following results

Collection, analysis and presentation of
background information for preparation of CCA, UNDAF, CPD, CPAP, effective
application of RBM tools and establishment of management targets
(BSC)
Presentation of background information for
formulation of country programme, draft project documents, work plans,
budgets, proposals on implementation arrangement

Provides effective support to management of the CO
programme focusing on the achievement of the following results

Creation of a project in Atlas,
preparation of required budget revisions, revision of project award
and project status, determination of unutilized funds, operational and financial
close of a project.
Provision of guidance to the executing
agencies on routine implementation of projects.
Presentation of information for audit of NEX
projects, supports implementation of audit recommendations.

Provides administrative support to the Programme
Unit focusing on achievement of the following results

Review of NEX projects Financial Reports;
preparation of non-PO vouchers for development projects.
Maintenance of the internal expenditures
control system which ensures that vouchers processed are matched and
completed, transactions are correctly recorded and posted in Atlas.
Timely corrective actions on unposted
vouchers, including the vouchers with budget check errors, match
exceptions, unapproved vouchers.
Creation of requisitions in Atlas for
development projects, register of goods receipt in Atlas.
Making budget check for requisitions, POs and
vouchers.

Preparation of vouchers and requisitions for
development projects can be performed either by Programme Associates or by
Programme Assistants depending on the set up of the office. Voucher creation
functions in the offices with Service Centres or Project offices, can be
performed either by Service Administrators of service Centres or Finance
Assistants of Project offices.

Supports resource mobilization focusing on
achievement of the following results

Analysis of information on donors, preparation
of donor’s profile.
Track and reporting on mobilized resources.
Review of contributions agreement, managing contributions in Atlas.

Ensures facilitation of knowledge building and
knowledge sharing in the CO focusing on achievement of the following
results

Organization of trainings for the operations/
projects staff on programme.
Synthesis of lessons learnt and best practices
in programme.
Sound contributions to knowledge networks and
communities of practice.

Competencies

Functional Competencies

Advocacy/Advancing A Policy-Oriented Agenda
Identifies relevant information for advocacy
for a variety of audiences

Results-Based Programme Development and Management

Provides information and documentation on
specific stages of projects/programme implementation
Provides background information to identify
opportunities for project development and helps drafting proposals

Building Strategic Partnerships

Analyzes general information and selects
materials in support of partnership building initiatives
Maintains databases of donor information
Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

Documents and tracks innovative
strategies/best practices/new approaches
Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

Maintains information/databases on potential
and actual donors
Maintains database of project files
Provides data and information needed for
preparation of project documents

Promoting Organizational Learning and Knowledge
Sharing

Researches best practices and poses new, more
effective ways of doing things

Job Knowledge/Technical Expertise

Understands the main processes and methods of
work regarding to the position
Possesses basic knowledge of organizational
policies and procedures relating to the position and applies them
consistently in work tasks
Strives to keep job knowledge up-to-date
through self-directed study and other means of learning
Demonstrates good knowledge of information
technology and applies it in work assignments
Demonstrates in-depth understanding and
knowledge of the current guidelines and project management tools, and
utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s
Goals

Identifies relevant information for advocacy
for UNDP’s goals for a variety of audiences

Client Orientation

Reports to internal and external clients in a
timely and appropriate fashion
Organizes and prioritizes work schedule to
meet client needs and deadlines
Responds to client needs promptly

Core Competencies

Demonstrating/safeguarding ethics and
integrity
Demonstrate corporate knowledge and sound
judgment
Self-development,
initiative-taking
Acting as a team player and facilitating team
work
Facilitating and encouraging open
communication in the team, communicating effectively
Creating synergies through
self-control
Managing conflict
Learning and sharing knowledge and encourage
the learning of others. Promoting learning and knowledge
management/sharing is the responsibility of each staff member.
Informed and transparent decision
making

Prince2 training and certification, RMG

Required Skills and Experience

Education

Secondary Education, preferably with
specialized certification in Accounting and Finance.
University Degree in Business or Public
Administration, Economics, Political Sciences and Social
Sciences would be desirable, but it is not a requirement.

Experience

6 years of progressively responsible
administrative or programme experience is required at the national or
international level.
Experience in the usage of computers and
office software packages (MS Word, Excel, etc) and advance knowledge of
spreadsheet and database packages, experience in handling of web based
management systems.

Language Requirements

Fluency in English and Samoan both written and
spoken.

UNDP is committed to achieving workforce diversity
in terms of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence.

How to Apply

Interested candidates are required to follow the
link below to apply

https://jobs.undp.org/cj_apply.cfm?cur_job_id=37633

Application Deadline :

05-Jun-13