1. Background
Sound financial management is an important part of any healthy organization. EACSOF-Rwanda is a not-for-profit organization that strives to support the Rwandan CSOs in the area of EAC regional integration processes. It is now operating under the auspices of Rwanda Civil Society Plat-Form and is looking for a financial officer to plan, organize, manage and monitor its financial operations. EACSOF-Rwanda is currently
funded by TRADEMARK-EA for a 3 year period.
The financial officer will work under the direct supervision of the ECASOF-Rwanda Coordinator.
2. Duties and responsibilities
-Summary of key functions:
• Execution of day-to-day operations
• CSO Financial resources management
• Efficient procurement and logistical services
a) Execution of day-to-day operations:
• Ensure full compliance of operations with TRADEMARK and RCSPF rules, regulations and policies, and plan operations on a quarterly basis
• Establishment of collaborative arrangements with potential partners,
• Make Useof internal standard operating procedures in Finance, Human Resources Management, Procurement, Logistical and ICT services.
• Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.
b) CSO’s financial resources management
• Ensure proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with TRADEMARK and RCSPF rules and regulations.
• Proper management of the contributions, business process and accounting for contributions to ensure that ECASOF-Rda financial operations are properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation.
• Plan, execute and follow-up on bank reconciliations.
• Organization of cost-recovery mechanisms for all ECASOF-Rda projects/activities.
• Organization and oversight of ECASOF-Rda cash management processes, including liquidity management, recommendation of provision level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other EACSOF-Rda staff of the results of the investigation when satisfactory answers are not obtained.
• Follow-up on transactions and payment approval on internet banking system.
• Ensure that all financial transactions are identified, recorded and verified in compliance with TRADEMARK/RCSPF agreement as outlined in their bilateral MoU.
• Prepare all financial reports and ensure compliance with TRADEMARK/EACSOF’s MoU guidelines
c) Efficient procurement and logistical services:
The RCSPF internal procurement committee will be expanded and cover EACSOF-Rwanda procurement activities as well. It will be entrusted with the responsibility to oversee procurement processes and logistical services in accordance with EACSOF-Rwanda rules and regulations.
The Financial expert will implement the committee’s decisions through the following duties:
• Ensure compliance with EACSOF-Rda rules and regulations in the field and implementation of procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction
• Implementation of EACSOF-Rda contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Proper management of EACSOF-Rwanda assets, facilities and logistical services, including full compliance with rules and procedures in the accounting for the procurement, utilization and disposal of assets.
3. Competencies
• Effective networking with partners seizing opportunities to build alliances
• Making recommendations regarding operation of systems within EACSOF-Rwanda.
• Identifies and recommends remedial measures to address problems in systems design or implementation.
• Anticipating client needs
• Demonstrating understanding of client’s perspective and capacity to manage grants awarded to CSO
• Soliciting feedback on service provision and quality
• Fair and transparent decision making; calculated risk-taking
4. Required skills and experience
• Master’s Degree or Bachelor with relevant 5 year experience in Business Administration, Accounting, Finance, Economics or related field.
Experience:
• Minimum 5 years of relevant experience in financial management in a NGO, government institution or a private company. Experience in the usage of computers and office software packages, especially accounting software, experience in handling of web based management systems.
• Experience of accounting is highly desirable.
Language:
• Fluency in English and French
• Qualified women are encouraged to apply for this post.
Qualified candidates are invited to submit their bidding documents to the Office of the Rwanda Civil Society Platform based at Kacyiru (CESTRAR building, next to Gasabo District premises), Po. Box 6333 Kigali, not later than 4pm Friday, February 17th, 2012.
Application documents will be comprised of:
1. an application letter,
2. An updated CV and 3 professional references
3. Certified copies of degrees, diplomas and relevant certificates
MUNYAMALIZA Edouard
The Spokesperson of the Rwanda Civil Society Platform
