•Expanding global financial group
•13-month contract
•Focus on office and facilities management
•Start early May
Staff Solutions Australia is seeking an
experienced Admin Manager to take responsibility for providing to manage
refurbishment project, liaising with building management, reporting head office
for budget, approval and information.If you have any similar experience, please
contact us.
experienced Admin Manager to take responsibility for providing to manage
refurbishment project, liaising with building management, reporting head office
for budget, approval and information.If you have any similar experience, please
contact us.
KEY CHALLENGES
•To ensure projects are completed effectively,
efficiently and on time
efficiently and on time
•To be a role model (i.e. professional member
of a team) for junior staff
of a team) for junior staff
•To aim to be primary contact with building
managers and other projects takeholders
managers and other projects takeholders
COMPETENCIES | SKILLS | EXPERIENCE
•Experience in managing
projects(refurbishment) is mandatory
projects(refurbishment) is mandatory
•Experience in managing office facilities and
office refurbishment projects
office refurbishment projects
•Intermediate PC skills: Microsoft XP (Word,
Excel, Access, PowerPoint)
Excel, Access, PowerPoint)
•Experience in administrative control
•Japanese language skill
ATTRIBUTES
•Team player
•Attention to detail and accuracy
•Self-motivation
•Excellent management and leadership
•Ability to maintain confidentiality and
privacy
privacy
•Customer-service orientation
•Excellent administration skills
•Excellent analytical, time management and
prioritizing skills
prioritizing skills
•Excellent self start and self solving ability
ACCOUNTABILITIES
PROJECT MANAGEMENT
•Lead and manage on-time projects e.g. office
refurbishment, removal
refurbishment, removal
•Liaise with building management, contractors,
etc.
etc.
•Liaise with head office etc. (budget,
information sharing and approval)
information sharing and approval)
•Communicate internally to collect and share information
•Report to senior manager on time
MANAGERIAL ASSISTANCE TO DEPARTMENT HEAD
•Cover and support admin department’s daily
workflow and operation as a backup
workflow and operation as a backup
•Implement company procedures and internal
operations procedures with junior staff
operations procedures with junior staff
•Improve current operational processes
•Attend administrative inquiries and/or
requests from other department.
requests from other department.
OFFICE ADMINISTRATION
•Monitor office security, liaise with security
company, and maintain accurate contact details
company, and maintain accurate contact details
•Liaise with building management to resolve
tenancy matters
tenancy matters
•Liaise with personnel involved in office
maintenance and resolve issues
maintenance and resolve issues
•Assist with activations & cancellations
PREPARATION OF GENERAL EXPENSE PAYMENTS
•Reconcile and code invoices for payment
accurately and on time
accurately and on time
•Prepare payment and related processes
including coding invoices in Mastercard payment
including coding invoices in Mastercard payment
•Investigate outstanding supplier issues
•Control petty cash for payment (as back up)
OTHER DUTIES
•Support department with internal visitors
•Act as back-up for telephone, fax and tea
serving duties
serving duties
•G-Base operator, check inputs, approvals and
close section
close section
Please send your most recent CV including your
Facility Management experiences in Word Format to career@ssaust.com.au soon.
Your application will be regarded in the strictest confidence.
Facility Management experiences in Word Format to career@ssaust.com.au soon.
Your application will be regarded in the strictest confidence.
