Rwanda Women’s Network,Procurement Officer Jobs Vacancy

RWANDA
WOMEN COMMUNITY DEVELOPMENT NETWORK

JOB
ANNOUNCEMENT

POSITION
TITLE: Procurement
Officer

REPORTS
TO: Director

LOCATION:
Head
Office

DURATION:
10
months

INTRODUCTION

Rwanda
Women’s Network is a Non-Governmental Organization that came into existence in
1997 dedicated to promoting and strengthening strategies that empower women.

RWN’s
mission is to work towards the improvement of the socio-economic welfare of
women in Rwanda through enhancing their efforts to meet their basic needs and
this is done through five core programs i.e. health Care and Support,
education and knowledge sharing; socio-economic empowerment; GBV Prevention and
Response and governance and leadership.

RWN
offers 20 years of community based experience in women and girl’s empowerment
programming including health, gender based violence (GBV) and economic
strengthening. RWN has strong experience recruiting and managing community
volunteers who support its programming outcomes at community and village level.

Website:
http://www.rwandawomennetwork.org/

POSITION
SUMMARY

The
Procurement Officer will have the responsibility to ensure accountable
implementation and complying with policies and procedures ensuring that all
services, including consultancies are sourced in a transparent, fair, value for
money and efficient manner in line with RWN policies.

RESPONSIBILITIES
AND TASKS

Focus
on development and implementation of the procurement plans that will
support RWN operations in the most cost effective and efficient manner,
Participating
in and contributing to programs operational planning in order to
understand procurement needs and support the procurement planning for the
organization,
Coordinating
and managing the pre-qualification and evaluation process to ensure that
the process follows procurement best practice, is transparent and ensures
the best value for money,
Leading
the development and preparation of bid documents to ensure that the most
technical and financial sound suppliers are identified to provided
services,
Ensure
that all documentation required for analysis and or review is prepared and
presented to the committee for comprehensive decision making,
Coordinating
the feedback and communication to all bidders to ensure an effective and
transparent system that communicates positive and or constructive feedback
to the bidders in a timely manner,
Developing
and maintain a vendor list and ensuring that each selected/identified
vendor has an operating contract and that this contract is managed for
successful performance,
Procure
goods and services according to the specification, quality and timescale
and in accordance with the procurement plan,
Liaising
and working with the finance department review supplier bills so that they
are reconciled against LPO’s initiating payment where the bill is accurate
and negotiating with suppliers where not,
Preparing
a Procurement Status Report (PSR) as and when it is needed,
Monitor
use of purchased goods and materials helps protect from incurring losses
by minimizing fraud and waste,
Filing
all procurement documents and maintaining proper record of purchases made,
Ensure
that all the relevant documentation is attached to payment vouchers so
that payments may be made in a timely manner,
Keeping
users informed, by producing the procurement status report, concerning the
status of procurement requests and anticipated delivery times, especially
in the case of delays or problems,

KNOWLEDGE,
SKILLS AND ABILITIES:

Minimum
of a Bachelor’s Degree in Management, Business Administration. A
professional qualification in procurement and supply chain management is
an added advantage,
At-least
3 years of relevant work experience in similar position (procurement,
logistics, administration,
Computer
literate to a high standard in Microsoft Office,
Sensitivity
to gender issues & differences and understanding of the political and
ethical issues surrounding gender and anti GBV work.
Ability
to work independently with minimal supervision and to prioritize tasks.
Good
negotiations skills with a keen eye on monitoring delivery of all
contractual obligations,
Proven
experience in training, coaching and mentoring and developing others,
Ability
to work well with others and to develop and maintain compatibility among
project staff and other stakeholders.
Driving
license category A;
Fluent
in Kinyarwanda, English or French;

How
to apply:

All
interested candidates are invited to submit their application including C.V,
cover letter and copies of academic qualifications to Rwanda Women Network
located in Kinyinya sector, Gacuriro cell, Urugarama village Street #: KG 428,
for the attention of The Director of Rwanda Women’s Network: or send by
Email to: rwawnet@rwanda1.rw
.Only shortlisted candidates will be contacted for written and oral tests.

Deadline
for applications is November 17th, 2017 at 5.00 pm.