The DFA will be based in Abuja, Nigeria and will report to the Resident Director, with close communication with DC-based finance and administrative teams.
Finance
• Provide oversight of financial operations in the field for a multi-million-dollar USAID-funded program;
• Manage all aspects of accounting for the Nigeria field office, including the direct supervision of accounting staff;
• Monitor program expenditures, including monthly field expenses in the range of $150,000 to $300,000, and report on financial results and cost projections to senior management in Nigeria and Washington, DC;
• Improve existing accounting and financial systems in consultation with the management teams in Nigeria and Washington, DC;
• Oversee the disbursement of over $1.5 million in subgrants to local civil society organizations;
• Train and mentor NDI’s Abuja-based accountants on NDI’s policies and procedures, donor grant compliance requirements, and internal controls;
• Oversee compliance with internal controls and accounting procedures;
• Ensure that all financial and accounting reports are prepared and submitted in a timely manner;
• Provide recommendations for budget realignments and no-cost extensions; and
• Review and account for procurement transactions to ensure adequate supporting documents and fairness in costings.
Administration
• Support the Resident Director in coordinating day-to-day internal operations of the NDI-Nigeria office;
• Liaise with NDI’s DC-based Central and West Africa and administrative teams to ensure all significant administrative issues are addressed and resolved in a timely manner;
• Provide guidance and counsel to international and local staff on administrative and human resource matters in consultation with DC-based human resources staff;
• Ensure compliance with national laws and NDI and donor administrative and reporting requirements, as well as appropriate implementation of field office policies;
• Improve and implement administrative and human resources systems, in consultation with Abuja-based senior management and relevant DC-based staff;
• Supervise administrative and support personnel;
• Regularly review security plans and adapt NDI’s practices and profile as necessary;
• Serve as a point of contact for security issues for NDI-Nigeria;
• Work with Abuja-based senior management to determine current and projected recruitment needs and assist in hiring, training and supervising local staff;
• Contribute to the appraisal of employee performance, address complaints, and resolve problems; and
• Act as back-up to the Resident Director in her/his absence.
Subgrants Management
• Review subgrant budgets and proposals and evaluate subgrantees’ financial systems and internal controls to assess risks and develop appropriate monitoring procedures, in consultation with DC-based subgrant staff;
• Monitor and ensure timely submission of accurate reports by the subgrant recipients; and
• Determine needs and design training modules for training subgrant recipients in record keeping, donor compliance, and generally accepted accounting principles.
Experience Required
• Bachelors Degree in finance, accounting, business administration, and/or a related field;
• Minimum of fourteen (14) years’ experience in financial management, accounting, grant management, and administration, preferably for an international NGO working with USAID funding;
• Thorough knowledge of budgeting, budget oversight, generally accepted accounting principles, and the practical application of financial systems;
• Previous experience with international grants administration preferred;
• Proven ability to design and implement accounting systems suitable to a challenging and volatile environment with unreliable and sometimes nonexistent infrastructure;
• High level of attention to detail in all aspects of work;
• Cultural sensitivity in working with US and international staff;
• Ability to train and mentor the professional development of local staff;
• Strong written and verbal communications skills in English;
• Ability to work collaboratively with Washington-based program, accounting and HR staff as well as program staff in Nigeria;
• Experience with accounting software such as Quicken, word processing, and spreadsheet (Microsoft Word and Excel preferred). Experience with database creation and management;
• Ability to apply discretion and maintain confidential information;
• Ability to analyze and interpret governmental and organizational rules and regulations, including OMB Circulars A-110, A-122 and A-133; and
• Experience working outside the US preferred.
How to apply:
APPLY VIA URL:
http://ndi.silkroad.com/epostings/submit.cfm?fuseaction=app.dspjob&jobid…
Closing Date: Monday, 17 September 2012