Purpose
To provide general administrative support to the CANZUSI and Asia & LAC
government partnerships teams and assist in providing information related to
public partners. For details, plea
se see the Terms of Reference.
Main
Responsibilities and Tasks
1. Provide general administrative support to assigned teams including:
a) scheduling appointments and coordinating partner meetings convened by the
team;
b) research, assembly, and distribution of pertinent documents;
c) arranging conference equipment and facilities;
d) maintaining correspondences and data files
2. Provide assistance in contribution management related activities including:
a) review and submission of partner-funded programme documents (progress
reports, fund utilization reports, and financial statements) to donors;
b) research and extract statistical and other funding data (donor agreements,
modifications, extensions) from Vision;
c) distribution of situation reports to humanitarian partners;
d) respond to or redirect donor/field office queries as required
3. Provide administrative support in coordination with other teams and
divisions including:
a) preparation of travel arrangements, security and medical clearances;
b) verify and process goods receipts/service entries on purchase orders and
contracts in accordance with established procedures; raise funds commitment, purchase
requisitions and provide back-up support for specific budget areas;
c) liaise continuously with other divisions and offices within the organization
on all budget and administrative matters to ensure compliance with UNICEF
Financial Rules, Regulations, Policies, Procedures and Practices as relates to
cluster needs and with consultation with Senior Administrative Assistant
4. Complete other tasks that may be assigned by the Supervisor and/or
colleagues in the team.
Qualifications and
Competencies
• Secondary graduation. College degree preferred.
• Work experience with an international organization, government agency or
diplomatic mission is an asset.
• Knowledge of UN and UNICEF programmes and activities important
• Excellent Microsoft Office skills, as well as proficiency in using Windows
Operating System and SAP/Grants module
• Fluency in English is required.
Functional Competencies
• Analyzing
• Learning and Researching
• Planning and Organizing
• Following Instructions and Procedures
Duration: Three
months
Location: New York headquarters
Salary: Applicants submit recommended daily rate and it will be evaluated
during the recruitment process.
How to apply:
Qualified candidates are requested to submit a cover letter, CV and signed
United Nations Personal History Form
(http://www.unicef.org/about/employ/files/P11.doc )to Dhaniel Teves,
dteves@unicef.org by 8 June 2016. Regret letters will only be sent to
short-listed candidates and parties.
UNICEF is a
non-smoking environment. UNICEF is committed to diversity and inclusion within
its workforce, and encourages qualified female and male candidates from all
national, religious and ethnic backgrounds, including persons living with
disabilities, to apply to become a part of the organization
