Job Title: Programme
Management Officer (Head of Programme Support Team), P4
Department/ Office: United Nations Office on Drugs and Crime
Duty Station: ABUJA
Posting Period: 30 January
2013-1 March 2013
2013-1 March 2013
Job Opening number: 13-PGM-UNODC-26886-R-ABUJA (E)
United Nations Core Values: Integrity,
Professionalism, Respect for Diversity
Professionalism, Respect for Diversity
Organizational Setting and Reporting
This position is located in the Programme Support
Team of the Country Office in Nigeria (CONIG) Integrated Programme and
Oversight Branch (IPB), Division for Operations (DO), United Nations Office on
Drugs and Crime (UNODC) in Abuja, Nigeria. The Programme Management Officer
(Head of Programme Support Team) reports directly to the Country Representative
and works in close cooperation with the Integrated Programme and Oversight
Branch at UNODC Headquarters in Vienna.
Team of the Country Office in Nigeria (CONIG) Integrated Programme and
Oversight Branch (IPB), Division for Operations (DO), United Nations Office on
Drugs and Crime (UNODC) in Abuja, Nigeria. The Programme Management Officer
(Head of Programme Support Team) reports directly to the Country Representative
and works in close cooperation with the Integrated Programme and Oversight
Branch at UNODC Headquarters in Vienna.
For more information on UNODC, please visit our
website: www.unodc.org
website: www.unodc.org
Responsibilities
The incumbent will perform the following duties:
Programme Management:
Manage UNODC’s commitments within the time and
budgets agreed upon, and in accordance with results and other benchmarks of the
project documents and the Contribution Agreements with the European Union (EU)
and other donors.
budgets agreed upon, and in accordance with results and other benchmarks of the
project documents and the Contribution Agreements with the European Union (EU)
and other donors.
Advise and support Project Coordinators and experts
in project implementation, and assure adequate monitoring and evaluation of
projects and the Country Programme Document. Review relevant programmes and
projects. Contribute to developing draft programme and project ideas. Review,
finalize and submit project progress reports.
in project implementation, and assure adequate monitoring and evaluation of
projects and the Country Programme Document. Review relevant programmes and
projects. Contribute to developing draft programme and project ideas. Review,
finalize and submit project progress reports.
Provide quality assurance and oversight of
programme and project documents and oversee results-based management and
evaluation. Coordinate and oversee the timely preparation and quality control
of work plans, substantive and financial reports, quarterly and annual Field
Office Reports, and annual reports to the European Union or other donors.
Assess the quality and impact of ongoing technical assistance measures
delivered.
programme and project documents and oversee results-based management and
evaluation. Coordinate and oversee the timely preparation and quality control
of work plans, substantive and financial reports, quarterly and annual Field
Office Reports, and annual reports to the European Union or other donors.
Assess the quality and impact of ongoing technical assistance measures
delivered.
Monitor and/or certify expenditures and utilization
of funds; review budget requirements and allocations, and consistent
application of United Nations rules and regulations in relation to the
Operations Manager.
of funds; review budget requirements and allocations, and consistent
application of United Nations rules and regulations in relation to the
Operations Manager.
Support programme delivery, including availability
of financial, human resources, procurement and logistics. Participate in
identifying and recruiting appropriate project staff. Encourage, develop and
train staff under his/her supervision. Participate in staff performance
reviews.
of financial, human resources, procurement and logistics. Participate in
identifying and recruiting appropriate project staff. Encourage, develop and
train staff under his/her supervision. Participate in staff performance
reviews.
Project management and coordination:
Mentor and assist the Project Coordinators with
planning, execution, and delivery of allocated projects, ensuring incorporation
of best practices in project management processes, identifying potential
project cost overruns, time delays or quality deficiencies, and implement
actions for rectification. Analyze project results, and interpret results into
recommendations for the UNODC Representative. Plan and develop, coordinate,
communicate, and direct internal policies and procedures in relation to project
activities. Develop and deploy standard project managing tools, and develop the
project management and technical skills of Project Coordinators and other
project staff. Provide timely and accurate project tracking, analysis of
outputs, and reporting.
planning, execution, and delivery of allocated projects, ensuring incorporation
of best practices in project management processes, identifying potential
project cost overruns, time delays or quality deficiencies, and implement
actions for rectification. Analyze project results, and interpret results into
recommendations for the UNODC Representative. Plan and develop, coordinate,
communicate, and direct internal policies and procedures in relation to project
activities. Develop and deploy standard project managing tools, and develop the
project management and technical skills of Project Coordinators and other
project staff. Provide timely and accurate project tracking, analysis of
outputs, and reporting.
Partnership and Development:
Develop current and future growth plans for UNODC
Nigeria (1-3 years), ensuring that those plans conform to the overall strategic
plan of the Organization. Support business development opportunities in
preparing and delivering complex proposals and partnerships.
Nigeria (1-3 years), ensuring that those plans conform to the overall strategic
plan of the Organization. Support business development opportunities in
preparing and delivering complex proposals and partnerships.
Develop and maintain close working relationships
with Donors, Government, and clients of the Office. Ensure effective
representation and participation of UNODC in the UN Country Team’s work, in
particular in relation to the development, implementation and evaluation of
UNDAF III (United Nations Development Assistance Framework).
with Donors, Government, and clients of the Office. Ensure effective
representation and participation of UNODC in the UN Country Team’s work, in
particular in relation to the development, implementation and evaluation of
UNDAF III (United Nations Development Assistance Framework).
Perform other duties as required.
Competencies
Professionalism: Has knowledge and understanding of
the mandates of the United Nations Office on Drugs and Crime. Has good
understanding of United Nations’ procedures and practices, as well as
familiarity with the mandates, major developments and challenges in functional
and substantive areas covered by UNODC. Has thorough knowledge and
understanding of rules and practices relevant to project / programme management
cycle. Has proven conceptual, analytical, and evaluative skills; ability to
conduct independent research and analysis, identify issues, formulate options,
arrive at conclusions, and make sound recommendations; a complete, in-depth
grasp of United Nations financial principles and practices with sound knowledge
and command of budget development.
the mandates of the United Nations Office on Drugs and Crime. Has good
understanding of United Nations’ procedures and practices, as well as
familiarity with the mandates, major developments and challenges in functional
and substantive areas covered by UNODC. Has thorough knowledge and
understanding of rules and practices relevant to project / programme management
cycle. Has proven conceptual, analytical, and evaluative skills; ability to
conduct independent research and analysis, identify issues, formulate options,
arrive at conclusions, and make sound recommendations; a complete, in-depth
grasp of United Nations financial principles and practices with sound knowledge
and command of budget development.
Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas
of work.
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas
of work.
Planning and Organizing: Develops clear goals that
are consistent with agreed strategies; identifies priority activities and
assignments; adjusts priorities as required; allocates appropriate amount of
time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently.
are consistent with agreed strategies; identifies priority activities and
assignments; adjusts priorities as required; allocates appropriate amount of
time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently.
Accountability: Takes ownership of all
responsibilities and honours commitments; delivers outputs for which one has
responsibility within prescribed time, cost and quality standards; operates in
compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
responsibilities and honours commitments; delivers outputs for which one has
responsibility within prescribed time, cost and quality standards; operates in
compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
Managerial Competencies:
Managing Performance: Has ability to establish
priorities and to plan, coordinate and monitor work of others; ability to make
timely decisions; ability to coach, mentor, motivate and develop staff and
encourage good performance. Delegates the appropriate responsibility,
accountability and decision-making authority; makes sure that roles,
responsibilities and reporting lines are clear to each staff member; accurately
judges the amount of time and resources needed to accomplish a task and matches
task to skills; monitors progress against milestones and deadlines; regularly
discusses performance and provides feedback and coaching to staff; encourages risk-taking
and supports creativity and initiative; actively supports the development and
career aspirations of staff; appraises performance fairly.
priorities and to plan, coordinate and monitor work of others; ability to make
timely decisions; ability to coach, mentor, motivate and develop staff and
encourage good performance. Delegates the appropriate responsibility,
accountability and decision-making authority; makes sure that roles,
responsibilities and reporting lines are clear to each staff member; accurately
judges the amount of time and resources needed to accomplish a task and matches
task to skills; monitors progress against milestones and deadlines; regularly
discusses performance and provides feedback and coaching to staff; encourages risk-taking
and supports creativity and initiative; actively supports the development and
career aspirations of staff; appraises performance fairly.
Leadership: Anticipates and resolves conflicts by
pursuing mutually agreeable solutions; drive for change and improvement; does
not accept the status quo; shows the courage to take unpopular stands. Serves
as a role model that other people want to follow: empowers others to translate
vision into results; is proactive in developing strategies to accomplish objectives;
establishes and maintains relationships with a broad range of people to
understand needs and gain support; anticipates and resolves conflicts by
pursuing mutually agreeable solutions; drives for change and improvements; does
not accept the status quo; shows the courage to take unpopular stands. Provides
leadership and takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work;
demonstrates knowledge of strategies and commitment to the goal of gender
balance in staffing.
pursuing mutually agreeable solutions; drive for change and improvement; does
not accept the status quo; shows the courage to take unpopular stands. Serves
as a role model that other people want to follow: empowers others to translate
vision into results; is proactive in developing strategies to accomplish objectives;
establishes and maintains relationships with a broad range of people to
understand needs and gain support; anticipates and resolves conflicts by
pursuing mutually agreeable solutions; drives for change and improvements; does
not accept the status quo; shows the courage to take unpopular stands. Provides
leadership and takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work;
demonstrates knowledge of strategies and commitment to the goal of gender
balance in staffing.
Education
An advanced university degree (Master’s degree or
equivalent) in law, political or social science, criminal justice,
international relations, public or business administration, project management
or related fields is required. A first-level university degree in similar
fields in combination with additional years of qualifying experience may be
accepted in lieu of the advanced university degree.
equivalent) in law, political or social science, criminal justice,
international relations, public or business administration, project management
or related fields is required. A first-level university degree in similar
fields in combination with additional years of qualifying experience may be
accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of relevant experience in
crime prevention, drug control, rule of law and governance, preferably in a
governmental, multilateral or civil society organization in a multi-cultural
setting, out of which several at the managerial level, is required. Operational
experience in the United Nations or similar international organization and
working or living experience in challenging and diverse environments are
desirable. Experience in managing and overseeing EU funded projects is
desirable. Working experience with project management tasks, financial
databases and electronic reporting facilities and managerial tools is an asset.
Working experience in developing countries as well as strong presentation and
diplomatic skills are an asset.
crime prevention, drug control, rule of law and governance, preferably in a
governmental, multilateral or civil society organization in a multi-cultural
setting, out of which several at the managerial level, is required. Operational
experience in the United Nations or similar international organization and
working or living experience in challenging and diverse environments are
desirable. Experience in managing and overseeing EU funded projects is
desirable. Working experience with project management tasks, financial
databases and electronic reporting facilities and managerial tools is an asset.
Working experience in developing countries as well as strong presentation and
diplomatic skills are an asset.
Languages
English and French are the working languages of the
United Nations Secretariat. For the post advertised, fluency in English, i.e.
oral and written proficiency, is required. Knowledge of other UN official
languages is an asset.
United Nations Secretariat. For the post advertised, fluency in English, i.e.
oral and written proficiency, is required. Knowledge of other UN official
languages is an asset.
Assessment Method
Evaluation of qualified candidates may include an
assessment exercise which may be followed by competency-based interview.
assessment exercise which may be followed by competency-based interview.
Special Notice
This is a re-advertisement of job opening No.
12-PGM-UNODC-24656-R-Abuja. Filling of this project position is subject to
funding availability and the initial appointment will be for a period of one
year. Extension of the appointment is subject to extension of the mandate
and/or the availability of funds. Staff members are subject to the authority of
the Secretary-General and to assignment by him or her. In this context, all
staff are expected to move periodically to new functions in their careers in
accordance with established rules and procedures.
12-PGM-UNODC-24656-R-Abuja. Filling of this project position is subject to
funding availability and the initial appointment will be for a period of one
year. Extension of the appointment is subject to extension of the mandate
and/or the availability of funds. Staff members are subject to the authority of
the Secretary-General and to assignment by him or her. In this context, all
staff are expected to move periodically to new functions in their careers in
accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. (Charter of the
United Nations – Chapter 3, article 8). The United Nations Secretariat is a
non-smoking environment.
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. (Charter of the
United Nations – Chapter 3, article 8). The United Nations Secretariat is a
non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY
STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING,
OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON
APPLICANTS’ BANK ACCOUNTS.
STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING,
OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON
APPLICANTS’ BANK ACCOUNTS.
Closing Date: Friday, 01 March 2013