The
Global Green Growth Institute is a new kind of international organization.
GGGI was founded on the belief that economic growth and environmental
sustainability are not merely compatible objectives; their integration is
essential for the future of humankind. We work with partners in the public
and private sector in developing and emerging countries around the world to put
green growth at the heart of economic planning
Global Green Growth Institute is a new kind of international organization.
GGGI was founded on the belief that economic growth and environmental
sustainability are not merely compatible objectives; their integration is
essential for the future of humankind. We work with partners in the public
and private sector in developing and emerging countries around the world to put
green growth at the heart of economic planning
Procurement
of a consulting firm to Develop a Web-based Management Information System (MIS)
for the National Fund for Environment (FONERWA)
of a consulting firm to Develop a Web-based Management Information System (MIS)
for the National Fund for Environment (FONERWA)
Background
1)
GGGI’s Mission and Approach
GGGI’s Mission and Approach
The
Global Green Growth Institute (GGGI) was established as an intergovernmental
organization with the objective of promoting sustainable development of
developing and emerging countries including the least developed
countries. GGGI is dedicated to supporting the creation and diffusion of
the model of economic growth known as “green growth”. The green growth model
integrates economic growth, environmental sustainability, poverty reduction,
and social inclusion.
Global Green Growth Institute (GGGI) was established as an intergovernmental
organization with the objective of promoting sustainable development of
developing and emerging countries including the least developed
countries. GGGI is dedicated to supporting the creation and diffusion of
the model of economic growth known as “green growth”. The green growth model
integrates economic growth, environmental sustainability, poverty reduction,
and social inclusion.
GGGI
supports stakeholders through complementary and integrated workstreams that
deliver comprehensive products designed to assist in developing, financing and
mainstreaming green growth in national economic development plans. In terms of
financing green growth aspirations of partner countries, GGGI supports among
other service offerings, the establishment and or strengthening of national
financial vehicles (NFV) which is FONERWA in the case of Rwanda.
supports stakeholders through complementary and integrated workstreams that
deliver comprehensive products designed to assist in developing, financing and
mainstreaming green growth in national economic development plans. In terms of
financing green growth aspirations of partner countries, GGGI supports among
other service offerings, the establishment and or strengthening of national
financial vehicles (NFV) which is FONERWA in the case of Rwanda.
2)
Project Background and Objectives
Project Background and Objectives
Since
October 2015, GGGI has and continues to foster FONERWA’s capacity strengthening
through technical support. However recently the fund underwent a structural
change to enhance efficiency. A tailor-made manual has been developed to
provide guidance on the needed system to govern the Fund including Human
Resource, Procurement, Finance, Audit, Application process, Project management,
resource mobilization, Record management, Stock and asset management.
October 2015, GGGI has and continues to foster FONERWA’s capacity strengthening
through technical support. However recently the fund underwent a structural
change to enhance efficiency. A tailor-made manual has been developed to
provide guidance on the needed system to govern the Fund including Human
Resource, Procurement, Finance, Audit, Application process, Project management,
resource mobilization, Record management, Stock and asset management.
For
FONERWA to realize the value out of Information Technology (IT) investment, IT
must be deployed to improve efficiency and effectiveness in internal and
external services delivery. IT solutions are the important step toward ensuring
FONERWA attains its objectives
FONERWA to realize the value out of Information Technology (IT) investment, IT
must be deployed to improve efficiency and effectiveness in internal and
external services delivery. IT solutions are the important step toward ensuring
FONERWA attains its objectives
Since
FONERWA became operational in 2012, Information Technology tools were developed
to assist clients/applicants and partners to meet Fund requirements. Website
and Online application tools were developed to manage applications and
facilitate applicants to apply online. Appraisal of applications was conducted
through the online system at different stages. This has created the
transparency and accountability in evaluating the proposal. Late in 2015,
a Fund Result Management Information System (FRMIS) was developed to track
projects log-frame, risk and lessons log, and narrative reports. The FRMIS
responded to the Monitoring, and evaluation needs but other key areas of
project management were not covered.
FONERWA became operational in 2012, Information Technology tools were developed
to assist clients/applicants and partners to meet Fund requirements. Website
and Online application tools were developed to manage applications and
facilitate applicants to apply online. Appraisal of applications was conducted
through the online system at different stages. This has created the
transparency and accountability in evaluating the proposal. Late in 2015,
a Fund Result Management Information System (FRMIS) was developed to track
projects log-frame, risk and lessons log, and narrative reports. The FRMIS
responded to the Monitoring, and evaluation needs but other key areas of
project management were not covered.
Today,
GGGI is assisting FONERWA to service expertise to develop a Management
Information System (MIS) to improve the automation of proposal application
process and projects management with the purpose to centralize all
information in one online system and enhance the service delivery to its
applicants, partners, and clients.
GGGI is assisting FONERWA to service expertise to develop a Management
Information System (MIS) to improve the automation of proposal application
process and projects management with the purpose to centralize all
information in one online system and enhance the service delivery to its
applicants, partners, and clients.
FONERWA
in collaboration with the Global Green Growth Institute (GGGI) is seeking a
software development consulting firm with experience in developing
web-based MIS. The following Terms of Reference describe the expertise
needed to assist in the design and implementation of the MIS for the Fund.
in collaboration with the Global Green Growth Institute (GGGI) is seeking a
software development consulting firm with experience in developing
web-based MIS. The following Terms of Reference describe the expertise
needed to assist in the design and implementation of the MIS for the Fund.
Proposed
Activities and Scope of Work
Activities and Scope of Work
1)
Proposed Activities for the Overall Project
Proposed Activities for the Overall Project
Process |
Business requirement |
Application pat 1
Project Profile Document
(Concept note) |
The MIS should provide the following capability:
– The applicant is given the opportunity to create an account.
– The applicant is given the option to create multiple Project Profile Documents (PPDs) within the call for proposal.
– To save Project Profile Document (PPD) created and continue any time to improve the application before the deadline.
– Possibility to see PPD response from his/her account and send an email and short message service (SMS) to the applicant once PPD is submitted or final evaluation comment is communicated through the system.
– To list PPDs created under his/her account or all PPDs
– Locking the submit button after the PPD deadline and no option to create PPD outside of the call for proposal for grant applications.
– To rate PPD by green, high amber, amber or red by first review, blind and Quality Assurance review.
– Setting the submission deadline
– Possibility to change the password
– Different access level on PPD sections
– Option to reset password once forgotten.
– Release Project Document (PD) interface once the Project Profile Document is approved.
– Generate reports (table, graph, chart)
– Export data in excel and PDF |
Application Part 2
Project Profile Document
(full proposal) |
– Login in the system
– Setting the Project Document (PD) submission deadline
– Setting the Technical document submission deadline
– Access to Project Document (PD) interface
– Upload Project Document template, a Technical review template
– Download Project Document template
– Submit Project Document documents
– Access to Project Documents by internal staff
– Assign Project Document to Expert review
– Submission of the technical document by Expert review
– Resubmission of Project Document by applicants
– Submit other technical documents
– Assign PDs to Investment Committee group
– Submit the final technical document by the Investment Committee
– Share Project Documents to board of directors members.
– Approve or Reject Project Document
– Submit Due indulgence report for approved Projects, final Project Document, and grant agreement |
Project Management Activities | |
Monitoring & Evaluation |
– Management of project profile
– Management of project log-frame,
– Management of project work-plan,
– Management of risk and lesson learned
– Management of projects narrative reports |
Finance |
– Project Income & Expenditure Statement,
– Project Forecast
– Project statement finance position,
– Cash flow Statement,
– budget, and budget execution
– Value For Money data
– Tracking disbursement of grant and loan. |
Audit and Risk |
– Management of project risk
– Management of project audit reports |
Procurement/Management and non-objection |
– Management of non-objection of tender, budget & work plan revision, and recruitment of project staff.
– Controlling version of the budget, procurement, and work-plan revised. |
Reports |
– Management of monthly and quarterly reports: Spot-check (finance, audit, Monitoring & Evaluation).
– Data grid, table, graphic, chart of various M&E and financial reports with integrated Geographical Information System and business intelligence tool. |
National Fund for Environment (FONERWA) Activities | |
M&E and Planning |
– Management of log-frame, work-plan,
– Linking project indicators to log-frame for National Fund for Environment |
Finance |
– Managing Resource mobilization information
– Consolidating financial records for funded projects
– Management of project assets
– Risk management |
Reporting and Analysis Requirement | |
Business intelligent tool |
– A web-based business intelligent (BI) tool will be embedded in MIS. The firm does not need to build the BI tool but to integrate the BI tool that responds to FONERWA needs. The BI tool shall provide reports in various format (grid, table, chart, graphic (bar charts, line charts, pie charts…) with the option for filtering and exporting data in other software (PDF, Excel, Word)
– The BI tool shall enable users to access the data from all modules of the MIS and generate a report in the various format
– The BI tool shall ensure that all data is consolidated into one source database providing the ability to compare the trends between planned and actual values across a number of years. |
GIS |
– Generate a map with M&E and Finance data/information
– Use GIS to verify and reports a number of ha covered by terrace, forestry, and agroforestry, and wetland rehabilitated, …) |
2)
Scope of Work
Scope of Work
Scope of
general requirements are as follows:
general requirements are as follows:
- The
MIS must be a web-enabled (For remote locations). - The
MIS must be developed using Java technology
and PostgreSQL database - The
MIS must be user-friendly with search and filtering features. - The
MIS must be able to generate dynamic reports (list, table, dashboard, and
graphics) and export feature in pdf, word, excel as well as printing
reports. - The
MIS must have an Integrated Business Intelligence tool for data analysis - The
MIS must have an Integrated GIS tool for generating a map with
data - The
MIS must have an Integrated SMS bulk and email notifications - Integrated
Dynamic data workflow to easily customize the flow of data and approval
process for specific fund process in case change in the process occurs. - The
approval features of the key process including proposals, and
project management activities including reports (monthly and quarterly),
projects work-plan, project budget, the request of non-objection
for tenders and change of budget and work plan, as well as other
activities not listed. - Importing
existing information in MIS for ongoing projects. - MIS
security using Secure Sockets Layer (SSL). - User
management with access level and control.
For
more details on how to send your bid document, please go to this link
more details on how to send your bid document, please go to this link
