Closing
date: 05 Jun 2016
date: 05 Jun 2016
Role
title:
Project Finance and Administrative Coordinator for Consultancy Support Team to
the Tanzanian-German Programme to Support Health in Tanzania
title:
Project Finance and Administrative Coordinator for Consultancy Support Team to
the Tanzanian-German Programme to Support Health in Tanzania
Location: Dar es Salaam,
Tanzania
Tanzania
Contract
type:
Full time, fixed contract for 12 months, with the possibility of extension
type:
Full time, fixed contract for 12 months, with the possibility of extension
Salary: Commensurate with
experience
experience
Short
introduction
introduction
We
are seeking a Project Finance and Administrative Coordinator to set up systems
and lead the financial accounting, budget management and reporting,
administration and logistics for a new project.
are seeking a Project Finance and Administrative Coordinator to set up systems
and lead the financial accounting, budget management and reporting,
administration and logistics for a new project.
Summary
purpose and objective of role
purpose and objective of role
The
role will be responsible for maintaining financial information, providing
project finance and administrative support to the Tanzania project team, and
submitting monthly financial reports to the UK headquarters office. The Project
Finance and Administrative Coordinator will work closely with the Team Leader
based in Dar es Salaam and support the Regional Advisors based in Lindi,
Mtwara, Mbeya and Tanga. The role holder will also liaise with staff in London,
UK. The role holder will be the most senior finance person in the local team
and will ensure Options’ financial policies and procedures are adhered to.
role will be responsible for maintaining financial information, providing
project finance and administrative support to the Tanzania project team, and
submitting monthly financial reports to the UK headquarters office. The Project
Finance and Administrative Coordinator will work closely with the Team Leader
based in Dar es Salaam and support the Regional Advisors based in Lindi,
Mtwara, Mbeya and Tanga. The role holder will also liaise with staff in London,
UK. The role holder will be the most senior finance person in the local team
and will ensure Options’ financial policies and procedures are adhered to.
The
role is based in Dar es Salaam, with occasional travel within Tanzania as required.
role is based in Dar es Salaam, with occasional travel within Tanzania as required.
Main
Duties
Duties
Financial
Accounting:
prepare and update monthly accounts; undertake regular account reconciliations
and management of all local bank accounts; prepare monthly cash flow statements
for fund advances; adhere to standard chart of accounts, ledgers and other
standard financial management systems and instruments; oversee payroll
preparation for all locally paid staff; carry out disbursement checks, ensure
all supporting documentation is in order; manage project timesheets and travel
advances in line with Options policies.
Accounting:
prepare and update monthly accounts; undertake regular account reconciliations
and management of all local bank accounts; prepare monthly cash flow statements
for fund advances; adhere to standard chart of accounts, ledgers and other
standard financial management systems and instruments; oversee payroll
preparation for all locally paid staff; carry out disbursement checks, ensure
all supporting documentation is in order; manage project timesheets and travel
advances in line with Options policies.
Budget
Management & Reporting: prepare monthly budget vs. actual
reports for Team Leader and Regional Advisors; support budget re-forecasting
aligned to the project work plan.
Management & Reporting: prepare monthly budget vs. actual
reports for Team Leader and Regional Advisors; support budget re-forecasting
aligned to the project work plan.
Financial
Integrity & Compliance: implement internal controls; safeguard the
company¡¦s assets; ensure compliance to donor regulations and Tanzanian law in
all project dealings; support and facilitate audit procedures and ensure that
audit findings are acted upon; take initiative on cutting costs to promote
value for money.
Integrity & Compliance: implement internal controls; safeguard the
company¡¦s assets; ensure compliance to donor regulations and Tanzanian law in
all project dealings; support and facilitate audit procedures and ensure that
audit findings are acted upon; take initiative on cutting costs to promote
value for money.
Support
Financial Audit Coordination: coordinate financial audits and liaise
with auditors to ensure appropriate monitoring of Tanzania finances is
maintained.
Financial Audit Coordination: coordinate financial audits and liaise
with auditors to ensure appropriate monitoring of Tanzania finances is
maintained.
Project
Administration:
provide overall support to the project, including but not limited to:
Administration:
provide overall support to the project, including but not limited to:
Oversee
all project finance and administration tasks, including petty cash,
procurement, staff travel, and HR administration.
all project finance and administration tasks, including petty cash,
procurement, staff travel, and HR administration.
Logistics: make travel
arrangements for the team members locally and based in other regions of
Tanzania, including but not limited to:
arrangements for the team members locally and based in other regions of
Tanzania, including but not limited to:
Liaise
with traveller and local team to identify travel needs
with traveller and local team to identify travel needs
Book
travel in line with budget limits using local agents
travel in line with budget limits using local agents
Arrange
airport pick-ups for both local and international travellers in discussion with
the team
airport pick-ups for both local and international travellers in discussion with
the team
Identify
suitable accommodation for international or national staff and consultants in
line with project budget and security plan. Book and pay for accommodation as
required
suitable accommodation for international or national staff and consultants in
line with project budget and security plan. Book and pay for accommodation as
required
If
necessary, provide logistical support to travellers in Tanzania during their
visit.
necessary, provide logistical support to travellers in Tanzania during their
visit.
Systems
and Policies:
and Policies:
Contribute
to the development and improvement of internal project management systems and
procedures where required, including finance policies, procedures, forms, tools
and other relevant policies.
to the development and improvement of internal project management systems and
procedures where required, including finance policies, procedures, forms, tools
and other relevant policies.
Develop
a database of preferred suppliers, source preferred suppliers in line with
Options¡¦ procurement policies and manage such suppliers to provide services by
identifying work required, gathering quotes, analyse quotes
a database of preferred suppliers, source preferred suppliers in line with
Options¡¦ procurement policies and manage such suppliers to provide services by
identifying work required, gathering quotes, analyse quotes
Procure
IT fixed assets in accordance with Options¡¦ Procurement Policy. Create and
maintain a fixed asset register covering IT and associated assets and for the
procurement. Liaise with external IT support consultants where necessary.
IT fixed assets in accordance with Options¡¦ Procurement Policy. Create and
maintain a fixed asset register covering IT and associated assets and for the
procurement. Liaise with external IT support consultants where necessary.
Any
other relevant tasks supporting the team, and London based Programme Manager as
required.
other relevant tasks supporting the team, and London based Programme Manager as
required.
Person
specification
specification
The
successful candidate will have a proven track record in financial and
administrative functions, preferably a Bachelors Degree in Finance/Accounting
or a CCAB qualified accountant. The role holder will need to have experience
in: financial management and reporting; establishing robust administration
systems; working in an international team; organising events, meetings and
workshops. A confident self-starter, you will have excellent communication
skills in both English and Kiswahili, an eye for detail with excellent
accuracy.
successful candidate will have a proven track record in financial and
administrative functions, preferably a Bachelors Degree in Finance/Accounting
or a CCAB qualified accountant. The role holder will need to have experience
in: financial management and reporting; establishing robust administration
systems; working in an international team; organising events, meetings and
workshops. A confident self-starter, you will have excellent communication
skills in both English and Kiswahili, an eye for detail with excellent
accuracy.
About
Options
Options
Options
Consultancy Services Limited was established in 1992 and is a wholly owned
subsidiary of Marie Stopes International. We are a consultancy organisation
providing technical and management expertise in the health and social sectors
to governments and international development partners to transform the health
of women and children. We provide information, expertise and influence to
governments, health workers, NGOs and businesses to catalyse change so that
health services can be accessed by the people who need them most.
Consultancy Services Limited was established in 1992 and is a wholly owned
subsidiary of Marie Stopes International. We are a consultancy organisation
providing technical and management expertise in the health and social sectors
to governments and international development partners to transform the health
of women and children. We provide information, expertise and influence to
governments, health workers, NGOs and businesses to catalyse change so that
health services can be accessed by the people who need them most.
Options
is leading a consultancy support team to the Tanzanian-German Programme to
Support Health in Tanzania. The team is providing policy advice and capacity
development at national level, quality improvement in district hospitals, and
strengthening cooperation and networking as part of the Tanzanian German
Project to Support the Health Sector. Team members are based in Dar es Salaam,
Lindi, Mtwara, Mbeya and Tanga
is leading a consultancy support team to the Tanzanian-German Programme to
Support Health in Tanzania. The team is providing policy advice and capacity
development at national level, quality improvement in district hospitals, and
strengthening cooperation and networking as part of the Tanzanian German
Project to Support the Health Sector. Team members are based in Dar es Salaam,
Lindi, Mtwara, Mbeya and Tanga
Other
information
information
·
Options is an equal opportunities employer
Options is an equal opportunities employer
·
Candidates require the right to work in Tanzania.
Candidates require the right to work in Tanzania.
·
To apply, please send your CV with a summary note of your skills and experience
to opportunities@options.co.uk.
Candidates should state the role in the subject header.
To apply, please send your CV with a summary note of your skills and experience
to opportunities@options.co.uk.
Candidates should state the role in the subject header.
·
Closing date for applications is: 5 June 2016.
Closing date for applications is: 5 June 2016.
·
Only shortlisted applicants will be contacted for interview.
Only shortlisted applicants will be contacted for interview.
