North East Regional Initiative (NERI) Office Managers Jobs Vacancies

North
East Regional Initiative (NERI) – An International Development Organization, is
seeking applications from qualified Nigerian nationals for the vacant position
below:

Job
Title: Office
Manager
Location: Yobe
Position Start Date: Immediately

Position
Summary

The
Office Manager will be responsible for organizing all of the
administrative activities that facilitate the smooth running of the state
office.
H/She
will maintain effective administrative system, which support the logistics
and activities of the program, ensure that office equipment is maintained,
relevant records are up to date and that all administration processes work
effectively.
In
addition, H/She will support the program operations by maintaining office
systems and supervise support staff. This position will be based in Yobe
State.

Reporting
& Supervision:

The
Office Manager will report to the State Program Manager based at Yobe.

Primary
Responsibilities
Primary responsibilities include but are not limited to the following:

Maintains
and organize the office operations and procedures; designing and managing
the filing systems; reviewing and approving supply requisitions
(stationery, equipment & utility payments); and supervising
clerical/support staff (i.e. cleaners, drivers, etc.)
Maintains
office efficiency by planning and implementing office systems, layouts,
and equipment procurement.
Vendor
Management & Office Administration (Adequacy of Stationary /
Provisions / Refreshments / adequacy of Sub Staff) Courier & Dispatch
(Inward / Outward / Outstation) / also making record of local
maintaining).
Co-ordination
and maintenance of systems related to Housekeeping.
Managing
vendors and keeping track of cycle of all maintenance contracts.
Achieves
financial objectives by preparing and managing budgets for office
expenditures; analyzing variances; initiating corrective actions
Reviewing
and updating Health and Safety Policies and ensuring they are observed;
Arranging
regular testing for electrical equipment and safety devices
Maintaining
the condition of the office facilities and arranging for necessary repairs
Designs
and implements office policies by establishing standards and procedures;
measuring results against standards; making necessary adjustments.
Coordinate
and maintain the office fleet management and efficient use of project
vehicles and other transport services in support of program objectives
Coordinate
travel bookings for the state office – flights, hotel, airport pick
up/drop off
Keeps
management informed by reviewing and analyzing special reports;
summarizing information; identifying trends.
Contributes
to team effort by accomplishing related results as needed.
Perform
other tasks, as assigned.

Qualifications

HND
or Degree in Business Administration/Management, Public Administration or
related field is required
Minimum
of 3 years of relevant work experience.
Strong
organization and communication skills.
Proficiency
at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook,
etc. is required.
Ability
to work under pressure and efficiently handle multiple tasks
Ability
to work under own initiative or as a part of a team
Experience
of working in a conflict environment is a plus.
Experience
working on development funded programs is an added advantage
Demonstrated
ability to solve challenging and complicated administrative issues.
Experience
with budgeting and cost analysis.
Fluency
in oral and written English is required.
Must
be an indigene and be residence in the work location
Fluency
in one or more of the local state languages in the North Eastern part of
Nigeria is required