Vital Shared Services also presents an opportunity for HR and finance staff to upgrade and apply their skills on a broader scale and adopt a customer-oriented culture. Instead of being seen as backroom support services, these staff will now be at the front end, focusing on providing value-added services to participating government agencies. Our Officers face a challenging business environment, where they will participate in streamlining and improving processes. Our Passion is change – where we embrace the opportunities change can bring.
Our Vision: A World Class Shared Services Partner. A Vital Catalyst for Change.
Our Mission: We deliver quality shared services solutions and create value as a trusted partner.
Our Values: Passion for Excellence, Professionalism with Integrity, Caring Team, Catalyst for Change
To find out more about Vital Shared Services, please visit www.vital.gov.sg
Senior Officer (Procurement)
Job Description
2 years contract to permanent position. Full set of civil service benefits provided.
Responsibilities
The Senior Officer, Procurement Services leads a team of officers in delivering procurement services and ensures that all cases are processed timely and accurately, and in compliance with the relevant operating procedures while meeting the stipulated service standards.
1. Ensure that all activities are being carried out so as to achieve smooth and accurate service deliveries to customers by the team members with compliance to the relevant operating procedures and Service Partnership Understanding
o Monitor and manage officers’ work progress to ensure accuracy and effectiveness.
o Ensure that the Purchase Requests (PR) received are raised in accordance to SOPs (Standard Operating Procedures).
o Verify details of Purchase Orders and ensure that all control points are adhered to in accordance to SOPs.
o Provide comments and reasons for audit requirements.
o Provide basic trend analysis /assessment of the data such as open PO reports.
o Evaluate vendor pricing and tender proposals, and prepare letters of award.
o Handle pricing disputes for invoices together with agencies and suppliers.
2. Perform key administrative supporting roles are efficiently and effectively
o Draft reports and submissions, collate information from various sources into a coherent report. and prepare documentations, charts, graphs and tables for submissions.
3. Resolve daily issues with customers which do not require management attention and recommend courses of action for difficult cases/customers
4. Carry out constant work reviews and improvements to achieve better efficiency and effectiveness
5. Provide coaching and mentorship to a team of officers and ensure that these officers discharge their duties efficiently
Requirements
• Possess a local polytechnic Diploma with at least 3 years of working experience in a related field
• Experience in using Purchasing ERP system is advantageous.
• Good interpersonal and communication skills (both oral and written) in English with a customer service orientation
• Meticulous, good team player and with high integrity
• Proficient in Microsoft Word and Excel
• Leadership and supervisory experience advantageous
Only Singaporeans and PRs are eligible to apply.
We regret to inform that only shortlisted candidates will be notified.
To apply for this position, kindly visit our website at: http://sg.dimension.jobsdb.com/career/Default.asp?PID=3&AC=Vital&EC=VITAL&GC=&JobID=211&LID=Null&SP=1&8D55EE69-EE86-4A1E-B677-7CA9794B870F
Closing Date: 6th November 2011
