Job Title: Records
Maintenance Officer
Maintenance Officer
Organisation: Makerere
University Walter Reed Project (MUWRP)
University Walter Reed Project (MUWRP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Clinic
Administrator
Administrator
Position Number: MUWRP – 006
About MUWRP:
The Makerere University Walter Reed Project (MUWRP) is
a non-profit HIV research program that was established in 2002 as a result of a
memorandum of understanding between Makerere University and The Henry M.
Jackson foundation for Advancement of Military Medicine Inc. of USA (HJF). The
primary purpose of MUWRP is to develop, evaluate and provide interventions to
mitigate disease threats of public health importance to Uganda. Activities
include; vaccine developpment and building of vaccine testing capability in
Uganda, conducting of epidemiological and basic
a non-profit HIV research program that was established in 2002 as a result of a
memorandum of understanding between Makerere University and The Henry M.
Jackson foundation for Advancement of Military Medicine Inc. of USA (HJF). The
primary purpose of MUWRP is to develop, evaluate and provide interventions to
mitigate disease threats of public health importance to Uganda. Activities
include; vaccine developpment and building of vaccine testing capability in
Uganda, conducting of epidemiological and basic
research and provision of HIV Treatment,
care and support and surveillance of influenza and other emerging infections.
Job Summary: The Records
Maintenance Officer is the primary custodian of all research related records at
the Makerere University Walter Reed and works closely with the research clinic,
data department and QA/QC personnel.
Maintenance Officer is the primary custodian of all research related records at
the Makerere University Walter Reed and works closely with the research clinic,
data department and QA/QC personnel.
Key Duties and Responsibilities:
- In charge of establishing and maintaining systems
and strategies for chart storage and, movement and archiving of research
related documents - Responsible for maintaining chart movement logs
and for accounting for all charts in his custody at any one time. - Prepare new charts and have them handy for use as
new participants are screened or enrolled. - Initiates the research/CRF charts, and routes the
chart to the appropriate personnel. - Intuitively check for participant’s identifying
information on all documents - Pull charts daily for participants who are
scheduled and make sure that the study visit and visit date are well
documented on the progress note. - Inserts any lab results or other results needed
for review by the study Medical Officer as per procedures established by
MUWRP and in accordance with the approved protocol and regulatory
requirements or as instructed by the research staff. - Work closely with the Senior research Nurse,
prepare charts for participants scheduled for the following day and makes
sure that participant information has been verified for each scheduled. - Work in liaison with the Research administrator
order forms and other necessary supplies when needed. - Make copies of various forms when required.
- Pull charts as needed for special audits,
monitoring, Quality control checks, and as requested by the research team - Transfer old and inactive charts to the archive.
- Perform any other duties as required.
Qualifications, Skills and Experience:
- The candidate should hold a good Bachelor’s
degree in Library and Information science, or related field from a
recognized University. - A minimum of two years’ experience in handling
medical/research records. - Familiarity with medical/research chart/file
management systems will be an added advantage. - The candidate must be a self-starter, with
excellent organizational skills. - Computer literacy skills i.e. Proficiency with MS
Office Word, Excel, Access, and PowerPoint), email, internet.
How to Apply:
All suitable candidates should download application
forms from http://www.muwrp.org/wp-content/files/FORM.pdf and
attach them on their Applications letters, Photocopies of academic
qualifications and Resume with three referees quoting the Position Number to:
The Human Resource Administrator Makerere University Walter Reed Project Plot
42 Nakasero Road. P.O. Box 16524, Kampala, Uganda
forms from http://www.muwrp.org/wp-content/files/FORM.pdf and
attach them on their Applications letters, Photocopies of academic
qualifications and Resume with three referees quoting the Position Number to:
The Human Resource Administrator Makerere University Walter Reed Project Plot
42 Nakasero Road. P.O. Box 16524, Kampala, Uganda
NB: Only
shortlisted candidates will be contacted.
shortlisted candidates will be contacted.
Deadline: 29th September 2014
