Korea International Cooperation Agency (KOICA), Office Secretary (OS)jobs in Rwanda

JOB
OPPORTUNITY

KOREA
INTERNATIONAL COOPERATION AGENCY (KOICA)

RWANDA
OFFICE

Plot
No. 10050, Nyarutarama, Kigali, Rwanda

14th
August 2017

KOICA

Korea
International Cooperation Agency (KOICA) was founded as a government agency on
April 1, 1991, to maximize the effectivene

ss of South Korea’s grant aid
programs for developing countries by implementing the government’s grant aid
and technical cooperation programs as well as promoting sustainable
development, strengthening partnerships with developing partners, and enhancing
the local ownership of beneficiaries.

VISION

Contributing
to poverty reduction and sustainable development of the Republic of Rwanda in
line with Vision 2020 of the Republic of Rwanda and Country Partnership
Strategy of the Republic of Korea; further strengthening the partnership of the
two countries

In
order to implement the RCSP (Rural Community Support Project), KOICA Rwanda
Office seeks to hire a highly qualified, dedicated and experienced Office
Secretary.

RURAL
COMMUNITY SUPPORT PROJECT (RCSP) Data Sheet

Project Title	Rural Community Support Project (RCSP)
Donor	Government of the Republic of Korea
Responsible Agency	GoK: Korea International Cooperation Agency (KOICA) GoR: Ministry of Agriculture and Animal Resources (MINAGRI)
Project Development Objectives
To increase the agricultural productivity of organized farmers in the marshlands and adjacent hillsides targeted for development in an environmentally sustainable manner; To increase farmers’ income in market-based value chains activities; and To strengthen the participation of beneficiary farmers (men and women) with ownership based on the Korean Saemaul Undong mindset approach, self-help, diligence, and cooperation.

Project
Area

RCSP will primarily be
implemented in the nationwide of Rwanda. Project intervention areas for
marshlands rehabilitation/development and sustainable land management on hillsides
were selected jointly with KOICA and LWH-RSSP3-RCSP-FRDP/SPIU/MINAGRI
technical team based on three main criteria: (i) potential water resource for
irrigation and drainage development in marshland; (ii) topographical and
geographical conditions in adjacent hillside areas; and (iii) farming status
in the marshland and adjacent hillside areas.

Project
Implementation Period:

Start
Date: November 2014, End Date: December 31 2018 (50 Months)

Project
Financing Data (USD million)

Total
Project Cost: 12.5M
(Donor: 11.0, Recipient: 1.5)

Project
Components

1.
Marshland and Hillside Rehabilitation and Development

1.1
Marshland rehabilitation and development: 630ha

1.2
Sustainable land management on hillsides: 1,260 ha

1.3
Rural investments for economic infrastructure: 7 sites

2.
Capacity for Marshland, Hillside and Commodity Chain Development

2.1
Strengthening farmer organizations and cooperatives

2.2
Improving production technologies

2.3
Capacity building for value chain development

3.
Capacity development.

3.1
Invitational training to Korea

3.2
Saemaul Undong (SMU) Training in Rwanda

4.
Project support and coordination
4.1   Project Coordination and Support
4.2   Technical Support
4.3 Provision of Equipment and Materials

Main
Target Group

RCSP
target group consists of smallholders in the respective project areas
producing or interested in producing the rice, horticulture (fruits,
vegetables) and other crops. It will be largely made up of low-income
households cultivating up to 0.2 ha in marshland and 0.3 ha in hillside, who
depend predominantly on agriculture to sustain their livelihood. Poorer
households will also benefit from project support to SACCOs, which are open
to anybody. The project will give specific support packages and to monitor
the extent to which they access project benefits. Furthermore, it develops
special measures to target women farmers, especially women heads of
households, and resource-poor farmers with little land for cultivation to
ensure their inclusion.

Organisational
Framework

MINAGRI
SPIU,
specifically its LWH/RSSP3/RCSP Coordination, bearing the overall
responsibility for implementing RCSP. RCSP is managed under RCSP
implementation team to form one implementation unit (Project Support and
Coordination Unit, PSCU-RCSP) embedded in the MINAGRI’s structure. KOICA will
dispatch necessary Experts as a Project Consultants Unit (PCU) for technical
and financial support of RCSP. To this effect, the Ministry has appointed the
Project Liaison Manager, who is in charge of overall management of the
Project including the control of work progress and quality, within the
existing structure of the SPIU for coordination and follow up of RCSP
activities in collaboration with PCU. The planning, implementation, financial
management and monitoring of project activities are carried out as part of
MINAGRI’s regular planning, budgeting, management and monitoring activities.

Results
Monitoring and Evaluation

The
M&E system for RCSP builds on strong performance and fully aligned with
the MINAGRI MIS. Following the envisaged coordination and implementation of
RCSP under LWH-RSSP3-RCSP coordination. The LWH-RSSP3-RCSP MIS unit is
responsible to streamline the M&E system at all levels. The RCSP will
benefit from the extensive experience of LWH-RSSP3-RCSP M&E System in
data collection tools, data management systems, reporting mechanisms and
required evaluation studies will be harmonized between RCSP and RSSP3/LWH
Projects and carried out jointly whenever possible to reduce costs and to
further align with MINAGRI needs and standards.

Project’s
Results Framework

The
Project’s Results Framework highlights the PDO and intermediate result
indicators and the results monitoring arrangements. The effectiveness of the
results framework and results monitoring will be reviewed and validated at
MTR.

RCSP
Results Framework

PDO Level Results Indicators	Unit of Measure		Baseline	Targets
				Dec 2015		Dec 2016		Dec 2017	Dec 2018
Project Development Objective (PDO): (i) Increase the agricultural productivity of organized farmers in marshlands and hillsides of the sub-watersheds targeted for development in an environmentally sustainable manner; (ii) Increase farmers’ income in market-based value chains activities; and (iii) Strengthen the participation of beneficiary farmers (men and women) with ownership based on the Korean Saemaul Undong (SMU) mindset approach, self-help, diligence, and cooperation
1. Productivity of targeted areas ($/ha) in: i. irrigated marshlands ii. Non-irrigated hillsides	$/ha %	642			642 +0%		738 +15%	867 +35%	1092 +70%
	$/ha %	470			470 +0%		540 +15%	611 +30%	705 +50%
2. Share of commercialized agricultural products from the targeted area (marshlands/ hillsides)	%	Marsh 50% Hillsides 30%			Marsh 50% Hillsides 30%		Marsh 65% Hillsides 50%	Marsh 75% Hillsides 60%	Marsh 80% Hillsides 70%
3. Farmers in the RCSP targeted areas that have adopted improved farming practices on the hillsides or marshlands disaggregated by sex.	%	Women 32% Men 36%			Women 32% Men 36%		Women 50% Men 50%	Women 60% Men 60%	Women 70% Men 70%
3. Direct Project Households,		TBD			1500		3000	5000	7000
Intermediate Outcomes Indicators
4. Area developed/rehabilitated with improved irrigation and drainage services	Ha	0			0		200	450	630
5. Hillsides sustainably developed by the Project	Ha	0			100		500	900	1,260
6. Number of cooperatives formed under SMU approach	Number	NA			0		3	5	7
7. Coops having access to finance (number)	Number	BR			0		2	5	7
8. Users in irrigated marshlands rehabilitated or developed by the Project paying water charges through WUAs	%				0		95	95	95
9. Operational water user associations	Number	BR			0		2	5	7
10. Coops doing certified seed production	Number	BR			0		1	2	4

Office
Secretary (OS)

Position: The Office Secretary
will be nationally recruited by PCU and will be based at PCU/PSCU Office in
SPIU/MINAGRI. He/she will be responsible for ensuring adequate backstopping for
the PM/Rural Development Specialist and all Experts and Technicians in PCU
Office. He/she will be responsible and reports to the PM, and Irrigation
Specialist who will assign him/her duties as appropriate. Incumbent will serve
as the Secretary by carrying out general office coordination and
information-flow management, and providing secretarial and other related
duties.

ToR:

He/she
will be responsible for:

Administration
of the day‐to‐day
affairs of the office including telephone, computers, visitors, mails,
etc.
Assisting
to the Experts and Technicians of PCU by facilitating them to carry out
their works.
Maintaining
of records (e.g. Attendance Register, Leave Records, Vehicle Records,
etc.), filling and documentation.
Administration
of correspondence, meetings, participation, etc.
Monthly
Progress Report ‐
Update every month.
Assisting
in Accounts Affairs.
Maintaining
appropriate logs and chronological files of all written traffic as well as
the general archive of the office
Daily
Check the incoming and outgoing mails on due time.
Maintaining
an updated Email address and phone lists related to the PCU’s works,
including the regular update of the list.
Providing
secretarial services as required by PCU personnel (i.e. write
correspondence, phone calls, photocopies, etc.)
Arranging
appointments of the PCU personnel if required.
Reception
of PCU visitors
Administrative
support for the organization of the PCU/PSCU meeting and workshop
including request of offers, analysis of received quotation/s, logistics
requirements, accommodation and travel arrangement, etc.
Follow
up, maintenance and distribution of the office stock of stationery, other
office materials and assets by maintaining a log book for the said items
and share the information.
Liaison
on exchange of information between all the PCU personnel, and KOICA Rwanda
Office.
Follow
up the logistical arrangement for staff missions and other travel
arrangements.
Organizing
travel arrangements and hotel bookings for staff and visitors.
Carrying
out any other duties that may reasonably or exceptionally be required to
ensure the smooth cooperation of PCU’s work and optimize the functioning
of the office, such as substituting for absent colleagues.

Qualifications:
Education/Knowledge/Technical Skills and Experience

Experience:

A
Bachelor Degree, having at least 2 years’ experience in Secretarial work,
or a master’s degree.
Trainings
related to the position/expertise.
Good
English ability for reporting and communication.

Technical
Skills & Abilities:

Strong
project management skills
Strong
capacity building skills
Sound
knowledge of the Rwanda context in terms of related position/expertise
Proven
negotiation and networking skills
Good
Computer skill of MS office.
Excellent
command on both written and spoken English and Kinyarwanda.
Pleasing
personality, good interpersonal skill.
Belief
in KOICA’s vision, mission and core values
Able
to use engineering maps and drawing (ACT only).
Able
to measure the executed works on the field (ACT only).

Working
Environment / Conditions:

Work
environment: Fully based in the field at the cluster level

Salary: The salary will be
based on the LWH-RSSP-RCSP, SPIU/MINAGRI Level

How
to apply:

*
Interested candidates are required to submit an application form (refer to
attached “Application Form”) addressed to Country Director of KOICA
Rwanda Office, enclosed and sealed with a “Work Plan”, a notarized
copy of degree certificates and of past work certificates in related field to
the reception of the KOICA Rwanda Office in Nyarutarama, Golf course road, KG
34 by Monday, 21st of August 2017 before 4:00 PM.

*
The “Work Plan” must be written within 2 pages in English. The
relevant experience will only be effective with a hard copy of the certificates
presented at submission and candidates must not be in employment elsewhere when
accepting the job offer.

*
Submitted copies of letter and documents are not to be returned.

*
Only shortlisted candidates will be contacted for interviews.

We
are looking forward to receiving your application.