International Federation of Red Cross And Red Crescent Societies,General Logistics Delegate Jobs in Tanzania

Closing date: 29 Jan 2016

Organizational
context (where the job is located in the Organization)

The Secretariat of
the International Federation of Red Cross and Red Crescent Societies (IFRC) is
organized into four Business groups in Geneva and five Business Groups in the
field, namely the Regional Offices for Africa, Americas, Asia and the Pacific,
Europe, and Middle East and North Africa (MENA).

The Africa Region is
organized through cluster representations covering the National Societies in
Eastern Africa, Southern Africa, West Coast, Sahel and Central Africa as well
as country representa
tions in Sudan, Republic of South Sudan, Chad, Central
Africa Republic, Niger, Nigeria, Somalia and Zimbabwe.

Since late April
2015 pre-election there has been ongoing violence in Burundi, resulting in a
number of casualties in the capital of Bujumbura, and 225,088 people fleeing to
the neighbouring countries of the Democratic Republic of the Congo, Rwanda,
Tanzania , Uganda and Zambia. Of these, 116,596 people have settled in Tanzania
(as of 12 December 2015) where both the infrastructure and resources are
limited to accommodate the incoming refugees’ needs.

Since the beginning
of May 2015, over 118,000 people from Burundi have arrived in Tanzania (as of
12 December 2015), the majority hosted at Nyarugusu camp, which was built in
1997 to host 50,000 Congolese refugees. The camp is currently overcrowded, with
over 161,000 refugees.

The Tanzanian Government
has identified three locations for new camps: Nduta , Mtendeli and Karago. Each
camp is expected to host 50 000 refugees with Mtendeli and Karago close to each
other with plans to start relocation of most of the Nyarugusu refugees from
mass shelters and those in the floods prone zones.

Nduta camp has been
operational since 7 October 2015 and now hosts 16,000 refugees. The second
camp, Mtendeli is expected to open on early January 2015.

Job purpose

To support the
delivery of Tanzania logistics services in-line with GLS strategy and
procedures ensuring a high quality service provision that meets the needs of
services users

To support the
Tanzania Red Cross Society response to the Burundi Refugees Population Movement
Operation affecting the country since April 2015 through the management of the
General logistics in the Population Movement Emergency Appeal to ensure set
objectives are met within the approved Plan of Action.

Job duties
and responsibilities

1) To plan and
organise country level IFRC logistics activities including transportation and
warehouse/stock management ensuring adherence to IFRC procedures and standards
to provide a high quality, efficient and cost effective logistics service that
meets the needs of services users

2) Oversee effective
and timely action plans with respective team leaders and support staff for
Nyarugusu camp health posts and Mtendeli hospital rehabilitation

3) Ensure that
procurement plans are aligned to action plans and that IFRC procurement
processes are followed

4) Train and develop
the procurement staff on the implemented procurement tracker, and ensure that
the procurement tracker is sent to key stakeholders on a weekly basis

5) Ensure that all
requisitions are detailed with specific requirements. Oversee that stock
reports are submitted to senior medical staff, noting expiry dates and the need
for their consumption.

6) Oversee that all
IFRC cars are well managed by the assigned IFRC drivers, by providing oversight
on daily vehicle inspections, vehicle safety and cleanliness.

7) Oversee that all
requisitions follow the IFRC or TRCS procurement guidelines.

8) Solve problems in
the field by engaging the strengths of other actors under the UNHCR umbrella.

9) Oversee sound
warehousing practices and warehousing control and cleanliness at the Kigoma
warehouse facility and Ngaranganza warehouse facility.

10) Support the
Operations Manager by attending selected meetings .

11) To manage tasks
and resources effectively so that deliverables are achieved within set budgets,
timelines and standards

12) To develop the
logistics strategy for the operation in order to provide efficient logistics
services to all programs

13) To build
relationships with NS Logistics teams in order to share learning and build
capabilities to enable the transference of logistics activities from IFRC to NS
responsibility

14) To provide
logistics technical advice, support and training to IFRC staff/delegates and NS
to ensure the necessary capability and understanding exists to ensure that there
is full adherence to best practice principles, and compliance with necessary
regulation, legislation and IFRC procedures

15) To prepare
timely monthly reports detailing specifics according to the needs and
distributing them to the Regional Logistics Unit and / or to Geneva

16) To support the
mapping of country and NS needs, providing insight and accurate information
such that country level logistics support is able to meet identified and
contingency needs

Duties
applicable to all staff

1.Work towards the
achievement of overall Secretariat goals through effective managerial and
lateral relations and teamwork

2.Ensure
understanding of roles, responsibilities, lateral relationships and
accountabilities

3.Establish and
ensure effective working relationships with the other delegates, ERUs and RC
partners

4.Ensure effective
working relationships with National Society counterparts.

5.Ensure effective
working relationships with technical and service departments at regional level
and the Federation Secretariat, Geneva.

6.Uphold the
fundamental principles of the International Red Cross and Red Crescent Movement
and work within equal opportunities policy and adhere to the Code of Conduct.

Position
Requirements

General

In good mental &
physical health – ability to cope with the demands of emergency relief
situations

Qualifications

Professional
qualification in logistics or equivalent experience

Basic Delegates
Training Course or equivalent knowledge

5 years professional
experience in general logistics, including warehousing, transportation, customs
clearance & procurement

Experience in Red
Cross work, working in developing countries for a humanitarian aid organisation

Experience in
training and use of participatory methodologies

Experience of
managing and supporting staff

Proven experience to
carry out logistics assesments and set up large operations

Experience of
working as part of a team