Description
Job Title:
Financial Controller
Financial Controller
Reporting to: Country Director
Job Location: Malawi
Start Date: October 2013
Contract Length: 12 months
OVERALL
DESCRIPTION
DESCRIPTION
General Description of Programme:Malawi is one of the poorest countries in the world. There are chronic
problems of hunger and alarming HIV and AIDS prevalence rates. Over one fifth
of all people are not able to meet their minimum nutritional requirements while
approximately 12% of the adult population (15 to 49) are living with HIV/AIDS.
With one of the highest adult HIV prevalence rates in the world, the epidemic
has exacerbated social problems as diverse as food security and human resource
capacity.
problems of hunger and alarming HIV and AIDS prevalence rates. Over one fifth
of all people are not able to meet their minimum nutritional requirements while
approximately 12% of the adult population (15 to 49) are living with HIV/AIDS.
With one of the highest adult HIV prevalence rates in the world, the epidemic
has exacerbated social problems as diverse as food security and human resource
capacity.
GOAL has
been implementing programs in Malawi since 2002. In 2012 GOAL will implement
programs in HIV and AIDS, nutrition, water and sanitation, livelihoods/food
security and disaster management in three districts. GOAL Malawi’ main office
is in Blantyre, and has a liaison office in the capital city of Lilongwe.
been implementing programs in Malawi since 2002. In 2012 GOAL will implement
programs in HIV and AIDS, nutrition, water and sanitation, livelihoods/food
security and disaster management in three districts. GOAL Malawi’ main office
is in Blantyre, and has a liaison office in the capital city of Lilongwe.
The current
donors are Irish Aid, DFID, European Union, WFP and UNICEF.
donors are Irish Aid, DFID, European Union, WFP and UNICEF.
General
Description of the Role:
Description of the Role:
The aim of the role is to manage the financial
function of the GOAL programmes in Malawi, ensuring proper financial reporting,
financial controls and financial systems are in place and in line with the
specified GOAL Ireland procedures. This will include preparation of monthly
management accounts, budgets for proposals, donor status reports, monitoring
levels of GOAL expenditure, year end accounts etc.
function of the GOAL programmes in Malawi, ensuring proper financial reporting,
financial controls and financial systems are in place and in line with the
specified GOAL Ireland procedures. This will include preparation of monthly
management accounts, budgets for proposals, donor status reports, monitoring
levels of GOAL expenditure, year end accounts etc.
Key Duties:
- Report directly to Country Director in country
and to Chief Financial Officer in Dublin
- To manage/supervise and work closely with
local financial administrative staff
- To build the capacity of local finance and
programme staff in financial issues
- Prepare monthly management accounts for
approval by Country Director for submission to Dublin
- Management accounts – based on the GOAL
management accounts template – includes monthly and year to date project
and donors actuals, bank reconciliations, income and expenditure account,
and other necessary information.
- Donor Status Reports (DSR) – Monthly reports
on the project actual v budget, and donor funding on individual budgets.
- Responsibility for the preparation of project
financial budgets (in liaison with project officers) for submission to
donors. The budgets must be in accordance with the donor’s guidelines for
budget submissions.
- Responsibility for the timely preparation of
financial reports – monthly, quarterly, bi-annually or yearly, as required
by the donor project contracts and guidelines, which agree with the
corresponding narrative reports. These are submitted to Dublin for
approval along with budget variance analysis and explanations.
- Prepare the annual financial field budget with
Country Director for submission to Dublin for approval.
- Monitor and ensure project and administrative
spending are all in line with agreed budgets, – identify potential project
under or over-spends and liaise with Dublin and donors as to the required
action needed (e.g. no-cost extensions, budget re-allocations, etc)
- Responsible for cash management and control of
cash flow, liaison with banks
- Ensure internal controls are reviewed and
maintained according to GOAL guidelines
- Maintain and improve information systems –
develop the accounts/financial information maintained on the field’s
accounting package.
- Ensure adherence to GOAL’s ‘Accounting and
Finance Manual’ and donor requirements. Ensure familiarity with the
contents and requirements of both.
- Prepare the year end financial statements,
arrange and ensure timely completion of year end audit.
- Responsibility for ensuring local compliance
with the employee tax deductions, that all relevant statutory deductions
are made from the employees salaries and paid out to the appropriate
authorities
- Ensure GOAL procurement procedures are adhered
to and ensure maintenance of fixed asset register – quarterly updates
submitted to the Dublin logs office.
- Recharge the costs that Dublin office incurs
and ensure that the Field amounts agree to the amounts per Dublin
- Conduct regular field visits for internal
auditing purposes and verification of systems and controls
- Ensure GOAL’s fraud policies are adhered to
- Any other duties as required.
Requirements:
- Qualified Chartered/Certified Accountant or
Management Accountant
- A minimum of 1 year overseas experience with
development programs as a financial controler
- Excellent interpersonal, motivational and
management skills
- Experience in preparation and monitoring of
budget proposals
- Ability to take direction and work independently
- Previous experience is living in isolated
areas and with basic conditions
Reporting
To GOAL
Country Director. This Job Description only serves as a guide for the position
available. GOAL reserves the right to change this document. This position is
unaccompanied. Interviews will be held in Dublin or London. Unfortunately GOAL
cannot contribute to financial costs incurred when attending for interview.
Country Director. This Job Description only serves as a guide for the position
available. GOAL reserves the right to change this document. This position is
unaccompanied. Interviews will be held in Dublin or London. Unfortunately GOAL
cannot contribute to financial costs incurred when attending for interview.
How to Apply
Interested candidates are required to follow the
link below to apply
link below to apply
Closing Date: Tuesday, 24 September 2013