Job Title: Operations Coordinator
Job summary
Location: Dar es Salaam, Tanzania, Africa
Career Level: Not Specified
Education: Bachelor’s Degree
Job type: Full time
Positions: 1
Salary: Negotiable
About this job
Our Client is a for-profit corporation based in San Francisco, California with
customers across multiple markets and core expertise in power electronics,
product design and base-of-the-pyramid marketing and is seeking a highly
motivated, organized, and experienced Operations Coordinator to provide
operations leadership and support for the Fenix Tanzania team and suite of
products. This person will work with a growing Tanzania team, as well as the
East Africa Operations Manager, to manage operations, accounting, customer-facing
after-sales services, office management, HR & Admin support.
This position offers an incredible opportunity to work with an elite team of
business professionals and engineers and directly contribute to the success of
a US-based start-up company in East Africa. Candidates must have a passion for
renewable energy, entrepreneurship and technology in Frontier Markets. This
position will be located in Dar es Salaam, Tanzania and may require some
minimal domestic travel.
Reports to: Tanzania Managing Director
Compensation: Competitive salary & benefits
Key Responsibilities
1. Office Management, Operations and Logistical and Duties include:
Reception and Scheduling – answer the phone, greet visitors
Manage relationships with vendors, partners and service providers in Dar Es
Salaam
Arrange travel logistics for staff and visitors
Managing and Tracking shipping/postage
Booking tickets
Procurement (phones, office supplies, printer ink, etc)
2. Finance Tasks and Duties include:
Managing accounts payable; paying invoices and collecting receipts
Managing accounts receivable; issuing invoices, collecting payment and issuing
receipts
Managing operational cash advances and expense reports and raising payment
vouchers
Manage petty cash in the office and other bookkeeping tasks as specified
Banking, paying bills, taxes & payroll
Enter into QB – would be ideal but not necessary
3. Customer Service Tasks and Duties include:
Enter information in warranty cards into customer database
Man the Customer Service Line
Enter Job Card info into spreadsheet
4. Sales and Marketing Tasks and Duties include:
Generate Sales Reports from inventory and warranty card databases
5. HR Tasks and Duties include:
Update immigration stamps for international staff
Overseeing application for work permit for existing and new staff
Managing and updating contracts for new and upcoming staff
Assisting with new employee orientation and staff conferences planning
Managing Payroll and Health Insurance/Workman’s Comp and Social Security Payments
And, general support for Fenix Tanzania team as needed
QUALIFICATIONS:
Required
Computer skills necessary include: thorough knowledge of Microsoft Word, Excel,
Internet/Email
Previous experience working in medium-sized office
Fluent in English and Swahili
Effective communication verbal and writing skills
Superior organizational skills
Ability to learn new technologies and programs quickly
Proven ability to serve as a link between management and employees by handling
questions, interpreting and administering contracts and helping resolve
work-related problems
Attention to detail
Tanzanian citizen
Desired
Bachelor’s degree in management, business administration or related field
Experience with bookkeeping or accounting
Experience managing office
Strong skills in multi-tasking and managing multiple projects
Prior experience as a supervisor of other staff
Deadline: 28-03-2013
How to apply:
Please follow the instructions as stated below as failure to do so could lead
to disqualification.
Send an Application letter and CV/Resume.
Merge these two documents into one document in either word or PDF format.
Do not attach or send any scanned documents. These are sometimes too large for
our inbox.
Include the job title and/or reference number in the subject line of the email
address and send your application by email to fenixjobstz@nftconsult.com
Only successful candidates will be contacted. For all other inquiries please
contact our offices directly
