Finance and Administrative Assistant Jobs Vacancy

/he
will report directly to the Project’s Chief Technical Advisor (CTA)

• Maintain
  financial records for the project and monitoring systems to record and
  reconcile expenditures, balances, payments, statements and other data for
  daily transactions and reports.
• Prepare
  POs and external collaboration and service contracts.
• Maintain
  contact with officials of local banks to obtain information on changes in
  procedures and regulations, exchange and interest rates, and matters
  pertaining to the maintenance of office bank accounts.
• Prepare
  on own initiative correspondence, answer queries from national
  stakeholders and partners and obtain information for implementation of the
  programme.
• Work
  in close collaboration with Programme and Finance Units in CO- Dar es
  Salaam with preparing Office Financial Clearance, External Payment
  Authorisation and Budget Revisions for Project related activities.
• Provide
  advice and assistance to officials and experts in preparing project
  budgets, project document revisions and budgets for other activities.
  Assist and guide project management in monitoring project funds as well as
  in maintaining the internal financial controls of projects.
• Process
  and examine project budget information and data in accordance with
  instructions, and make necessary abstracts and computation.
• Coordinate
  and perform all project administrative tasks
• Brief
  experts and other officials on financial and administrative matters.
• Organise
  travel plans and arrangements, and calculate and settle travel claims for
  office staff or others as appropriate.
• Arrange
  for the local procurement, maintenance and safekeeping of equipment,
  furniture, vehicles and supplies for the office and its projects, as well
  as the maintenance and security of office premises
• Carry
  out specific operational and control tasks for project implementation
• Perform
  other duties as assigned by the Supervisor.

• Ability
  to work with word processing and spread sheet software, as well as
  computer software packages required for work.
• Ability
  to work instakeholders engagement andcommunications (organization of
  events, preparation of media briefs, press reviews, etc.).
• Knowledge
  of financial and administrative management processes, experience with
  financial rules and procedures. Knowledge of operations in an UN
  organization would be an advantage.
• Ability
  to work in a team and to work under pressure.
• Ability
  to organize own work.
• Ability
  to work with confidential material.
• Must
  demonstrate responsible behaviour and attention to detail.