The primary function of the
Administration Officer is to provide administrative services. Providing these
services in an effective and efficient manner will ensure that FEED operations
are maintained in an effective and efficient manner. Responsibilities:
Operations: Oversee the
implementation of the Operation policies and procedures in Tanzania; A key
member of the F
inance and Administration team and responsible for and day to
day operations. Leases : Oversee negotiation & preparation of Leases,
Service contracts and reviews by legal counsel, implementation, maintenance,
and termination.
Vehicles Fleet :
Establish and maintain the organization’s vehicle transportation system;
Oversee staffing, budgeting, vehicle & equipment selection, procurement,
shipping, utilization, maintenance, reporting, disposition and records; Oversee
allocation of vehicles & drivers for program travel schedules and staff
transportation. Fixed Assets: General Management, Budget, Procurement,
shipping, tracking, insurance; dispositions; reporting & records;
Procurement: Carrying out the acquisition activities of both goods and services
for FEED
Maintenance: Oversee maintenance
contract documentation, and implementation for physical facilities, equipment,
services & utilities like water, phones, power, security and IT, etc
Security & Safety: Take the leading role in the organization’s disaster
avoidance & recovery systems through: • Determine appropriate security
systems for office premises, install, monitor performance & ensure bills
paid up to date. • Acting as primary emergency call person for FEED • Research;
develop and implement safety & security policy and procedures • Subscribe
to safety & security information networks and use the same to review
situations and advise staff as appropriate • Arrange for appropriate insurance
coverage for all organizations assets • Update the security policy and the SOP
(Standard of Operations) • Attend, Contribute and share security information
within the intra –Agencies security working group
Staff matters administration
&Supervision: This task includes directly supervising drivers and Office
Attendant, new employee orientation and training, performance plans,
appraisals, terminations and separations. Will include administering of staff
benefits, leave management, and handling staff records with confidentiality.
Contracts:
Draw up or participate in drawing-up and reviewing employment contracts,
business contracts, including contracts on procurement and supply; clearing
& forwarding, legal services, etc. Manage contracts files, arrange
interviews and recruitment processes.
Liaison: Represent the
organization in implementing the Agreement between the Government of Republic
of Tanzania and Feed the Children. This mostly concerns applying for &
following through with duty/tax exemptions. Overseeing general government compliance
for FEED
Custodianship: Oversee
custodianship of all non-consumable physical assets of the organization
including motor-vehicles, equipment & furniture, track and maintain record
of each item, oversee procurement, delivery, proper care, usage, maintenance
and storage; recommend acquisitions and disposals; prepare year-end and other
reports as required; arrange appropriate insurance coverage.
Key Working Relationships: The
Country Director, Finance and Administrative Manager, All departments, Regional
Office, HQ office in Oklahoma and other FEED Programs in the Region
Minimum
Qualifications/Requirements:
• Holder of a Bachelor’s Degree
in Business Administration from recognized University • Be fluent in written
& spoken English & Kiswahili • Minimum 3 years working experience in a
similar capacity in International NGO • Demonstrate working knowledge with MS
Office • Knowledge & understanding of HR Laws, policies and practices
(Tanzania Labor Relations Act) • Good interpersonal and negotiation skills
If you meet the requirements of
the position above please send your application detailed CV, telephone and
email contacts of three referees to hr@feedthechildren.co.ke by 9th February
2015. Please note only successful candidates will be contacted.
