EnerPro Pte Ltd was established to cater to the demands of engineering and technical personnel specifically in the energy, resources, pharmaceutical and chemical industries. With a team of experienced and dedicated consultants, EnerPro Pte Ltd serves clients in any part of the world. Committed to providing the relevant technical services of the highest calibre in the shortest time possible, we manage and customize our human
resource solutions to meet our clients’ specific needs; our after-service care ensures that we meet their expectations.
ON BEHALF OF OUR CLIENT WHO IS AN AMERICAN RESEARCH COMPANY, WE ARE LOOKING FOR THE FOLLOWING TO JOIN THEIR ORGANIZATION URGENTLY
Executive Assistant (EP12011501)
(Singapore – Town)
Responsibilities:
• Role involves providing executive administrative support that facilitates the overall efficiency of the organization through clear communication, scheduling, follow up, on time deliverables, organization, planning and a pro-active approach to administrative duties
• Manage meeting and travel arrangement both domestically and internationally
• Field and review internal and external inquires and requests diplomatically , escalating high priority issues and redirecting specific issues to appropriate manager.
• Manager executive schedules, meeting planning, and other traditional support functions as required, including meeting and travel arrangements, and coordinating calendar.
• May take on ad hoc projects or support key organization projects to assist with internal employee meetings or conferences, customer events, marketing training events etc.
• Also may take lead in working with research vendors to coordinate longer term projects that would involve various personnel
• Be comfortable with deadline pressure and managing multiple demands for critical deliveries with accuracy and grace
• Must have strong planning and follow up skills and be able to think ahead to plan contingencies
• Proficient or expert in utlizing Microsoft Office 2007 software products: Powerpoint, Excel, Words etc.
• Handles the processing of invoices and purchase orders
• Handles occasional research projects, issue monthly reports, supports budget reconciliation
• Adhere to confidentiality of information around: company acquisitions, strategy, marketing plans and programs, employee and business performance etc
• Will back up other Executive Assistants when needed
Requirements:
• Associates degree in business. Bachelor’s degree preferred
• International experience is a plus as corporate organization works worldwide; schedules, travel, meetings, etc
• Experienced in project management with ability to handle multiple projects & tasks.
• High attention to detail, and excellent follow up and planning skills. Must be able to understand, handle and schedule multiple priorities
• Must have highly collaborative approach in working with client teams and cross organizationally
• Excellent communication skills (written, oral and presentation)
• Must represent values of the organization of teamwork, respect, accountability, integrity and innovation. Person with high energy and optimistic outlook will be most successful
• Roles requires ability to work independently with minimal direction/supervision
• Must be flexible with work schedule; work hours that may require arriving early or staying late to meet deadlines; some overtimes may be required
• Position requires expert proficiency in the operation of PC and related software, especially competent with PowerPoint and Excel.
• Demonstrated administrative skills
• Min 8-10 years in corporate environment supporting executive level
• Oil and gas industry, or IT experience preferred.
Interested applicants are invited to email their resume to apply@enerpro.com.sg
Please indicate the position you are applying and the reference no on the subject header of the email.
10 Anson Road
#05-20 International Plaza
Singapore 079903
Corporate Website: www.enerpro.com.sg
Closing Date: 12-2-12.
