Closing date: Monday,
16 May 2016
16 May 2016
Consultant
Services for the End of Term Evaluation of the UNDP Country Programme
(2012-2016)
Services for the End of Term Evaluation of the UNDP Country Programme
(2012-2016)
Location
:
Lilongwe with travel to selected districts for about 5 days, MALAWI
:
Lilongwe with travel to selected districts for about 5 days, MALAWI
Application
Deadline :
16-May-16 (Midnight New York, USA)
Deadline :
16-May-16 (Midnight New York, USA)
Type
of Contract :
Individual Contract
of Contract :
Individual Contract
Post
Level :
International Consultant
Level :
International Consultant
Languages
Required :
English
Required :
English
Starting
Date :
(date when the selected candidate is expected to start) 15-Jun-2016
Date :
(date when the selected candidate is expected to start) 15-Jun-2016
Duration
of Initial Contract :
35 working days
of Initial Contract :
35 working days
Expected
Duration of Assignment : 35 working days
Duration of Assignment : 35 working days
Background
Country
Programme Components and Outcomes: The UNDP Executive Board approved the Malawi
Country Programme (CP) in September, 2011. The programme has four components as
follows: i) Sustainable Economic and Inclusive Growth; ii) Disaster Risk
Management, Climate Change, Environment and Sustainable Development; iii) MDGs
Achievement; Gender and HIV and iv) Governance and Public Sector Management
Reform. Although the initial Country Programme Document (CDP) had three
outcomes corresponding to the components, the Country Programme (CP) finally
consisted of six outcomes which are also 2012-2016 United Nations Development
Assistance Framework Outcomes, namely:
Programme Components and Outcomes: The UNDP Executive Board approved the Malawi
Country Programme (CP) in September, 2011. The programme has four components as
follows: i) Sustainable Economic and Inclusive Growth; ii) Disaster Risk
Management, Climate Change, Environment and Sustainable Development; iii) MDGs
Achievement; Gender and HIV and iv) Governance and Public Sector Management
Reform. Although the initial Country Programme Document (CDP) had three
outcomes corresponding to the components, the Country Programme (CP) finally
consisted of six outcomes which are also 2012-2016 United Nations Development
Assistance Framework Outcomes, namely:
- CP
Outcome 26/UNDAF Outcome 1.3: Productive poor benefit from decent work,
income generation and pro-poor private sector growth by 2016; - CP
Outcome 27/UNDAF Outcome 1.2: Improved management of environment, natural
resources and climate change for sustainable development at national and
district level by 2016; - CP
Outcome 28/UNDAF Outcome 3.2: Critical enablers for the implementation of
the national response enhanced and utilized by 2016; - CP
Outcome 29/UNDAF Outcome 4.1: National institutions foster democratic
governance and human rights to promote transparency, accountability,
participation and access to justice for all, especially women and children
by 2016; - CP
Outcome 30/UNDAF Outcome 4.2: Public institutions are better able to
manage, allocate and utilize resources for effective development and
service delivery by 2016; - CP
Outcome 31/UNDAF Outcome 4.3: National institutions advance gender
equality and status of women by 2016.
Duties
and Responsibilities
and Responsibilities
- Assess
whether the outcomes and output in the Country Programme Document have
been achieved or the extent to which they have been achieved; - Assess
the impact of the Country Programme; - Provide
evidence of UNDP’s contribution towards the achievement of six Country
Programme outcomes: - Determine
the strategic positioning and relevance of UNDP in these sectors – the
strengths, weaknesses, and gaps – especially with regard to the
appropriateness of their partnership strategy (including choice of
beneficiaries), their Theory of Change (ToC), and any need for mid-course
adjustments to meet the outcomes; - Propose
areas of re-positioning and re-focusing of future CPDs within the current
Malawi’s development context, and in light of UNDP’s new strategic plan; - Review
of factors influencing the achievement of results; - Assess
the sustainability of results achieved and likely to be achieved during
the implementation of the Country Programme; - Assess
the extent to which gender was mainstreamed in the design, implementation
and reporting of the country programme; - Distil
lessons learnt and provide recommendation for future programming,
including to inform higher level evaluations and future decision-making
and planning for the remainder of the programme cycle.
Competencies
- Team
work skills; - Work
planning skills; - Strategic
thinking; - Strong
analytical, reporting and communication skills; - Result
oriented.
Required
Skills and Experience
Skills and Experience
Education:
- Minimum
Master’s degree in economics, political science, public administration,
development studies, international relations or other related social
sciences.
Experience:
- Minimum
7 years of professional experience in at least two subject areas of UNDP
Malawi’s work: democratic governance and public sector management;
environment, natural resources, disaster risk and climate change
management; inclusive and sustainable growth and gender equality; - Proven
experience in leading evaluations of national policies, strategies or
programmes of government and international aid organisations; - Knowledge
and experience in gender mainstreaming; - Excellent
reporting and communication skills.
Language:
- Fluent
in written and spoken English.
The
purpose of the evaluation is to: This end of term evaluation is carried out
within the overall provisions contained in the UNDP Evaluation Policy. In line
with the Evaluation Plan of the CO, evaluations are being conducted in 2016 to
assess the impact of UNDP development assistance across the major thematic and
cross cutting areas of Democratic Governance, Disaster Risk Management, Climate
Change, Environment Sustainable Development, Development Effectiveness,
Inclusive Growth, HIV and AIDS and Gender. The mid-term review will capture
evaluative evidence of the relevance, effectiveness, efficiency and
sustainability of current programming, which can be used to strengthen existing
programmes going forward and to set the stage for new initiatives. The
evaluation serves an important accountability function, providing stakeholders
and partners with an impartial assessment of the results. The will provide an
opportunity for UNDP to engage key stakeholders to discuss achievements,
lessons learned and adjustments required in response to an evolving development
landscape and changing national priorities.
purpose of the evaluation is to: This end of term evaluation is carried out
within the overall provisions contained in the UNDP Evaluation Policy. In line
with the Evaluation Plan of the CO, evaluations are being conducted in 2016 to
assess the impact of UNDP development assistance across the major thematic and
cross cutting areas of Democratic Governance, Disaster Risk Management, Climate
Change, Environment Sustainable Development, Development Effectiveness,
Inclusive Growth, HIV and AIDS and Gender. The mid-term review will capture
evaluative evidence of the relevance, effectiveness, efficiency and
sustainability of current programming, which can be used to strengthen existing
programmes going forward and to set the stage for new initiatives. The
evaluation serves an important accountability function, providing stakeholders
and partners with an impartial assessment of the results. The will provide an
opportunity for UNDP to engage key stakeholders to discuss achievements,
lessons learned and adjustments required in response to an evolving development
landscape and changing national priorities.
Evaluation
questions and criteria: In order to fulfil the purpose and specific objectives
stated above, the evaluation shall address the following specific questions:
questions and criteria: In order to fulfil the purpose and specific objectives
stated above, the evaluation shall address the following specific questions:
- Whether
the programme outcomes and outputs have been achieved; - What
progress has been made so far towards the outcomes and whether the outcome
will be met by December, 2016; - To
what extent have UNDP outputs and assistance contributed to the
achievement of the outcomes? - To
what extent did the CP support national goals; - Whether
UNDP exploited its strategic positioning relative to national priorities
and international commitments; - Whether
the UNDP partnership strategy been appropriate and effective; - What
lessons have been learnt from interventions and implementation of programmes.
Evaluation
Criteria
Criteria
The
evaluation of performance of UNDP to the CP outcomes and outputs will be made
using the standard criteria: relevance; effectiveness; efficiency; impact and
sustainability.
evaluation of performance of UNDP to the CP outcomes and outputs will be made
using the standard criteria: relevance; effectiveness; efficiency; impact and
sustainability.
The
evaluation will cover the period from January 2012 to June, 2016.
Geographically, the evaluation is national in nature although there are also
district interventions.
evaluation will cover the period from January 2012 to June, 2016.
Geographically, the evaluation is national in nature although there are also
district interventions.
Deliverables
The
consultant will be required to deliver the following:
consultant will be required to deliver the following:
- Inception
report - Draft
CP Evaluation Report - Presentation
at the validation workshop with key stakeholders, (partners and
beneficiaries) - Lessons
Learned report - Final
report on the CP Evaluation
Implementation
arrangements: The consultant is expected to be fully self-sufficient in terms
of office equipment and supplies, communication, accommodation and transport.
The UNDP Deputy Resident Representative (Programme) will provide the overall
oversight to the CP evaluation and ensure timely delivery and satisfactory
final product.
arrangements: The consultant is expected to be fully self-sufficient in terms
of office equipment and supplies, communication, accommodation and transport.
The UNDP Deputy Resident Representative (Programme) will provide the overall
oversight to the CP evaluation and ensure timely delivery and satisfactory
final product.
Timeframe:
The assignment is for a total number of 35 person days. The consultant will be
expected to complete assignment by 29 July, 2016.
The assignment is for a total number of 35 person days. The consultant will be
expected to complete assignment by 29 July, 2016.
Methodology:
The evaluation team should provide details in respect of:
The evaluation team should provide details in respect of:
- Review
of project documentation. Review of key project documents such as approved
program documents, recent studies, evaluations and reviews, project
monitoring documents, disbursement reports, progress reports and other
information available implementing agencies or participating UN agency
offices. - Construct
a theory, identify detail evaluation questions, methods (mixed methods)
and instruments, stakeholder mapping, etc. - Data
collection: (i) visits to selected stakeholders to carry out in depth
interviews, inspection, and analysis of the project activities; (ii) phone
interviews and performance data surveys of institutions not visited in
person; (iii) interviews with the implementing agencies and participating
UN agencies. For each of these interviews, the consultant should first
develop and present their ideas for the content and format of the
interview forms that will be applied to capture the information required,
as well as the method to be used in administering them and tabulating the
results. - Analysis:
Data triangulation and analysis to validate evidence and arrive at
findings.
The
evaluators will be expected to develop and present detailed statement of
evaluations methods/approaches in an inception report to show how each
objective, evaluation question and criterion will be answered.
evaluators will be expected to develop and present detailed statement of
evaluations methods/approaches in an inception report to show how each
objective, evaluation question and criterion will be answered.
Reporting
Requirements:
Requirements:
- Input
for the inception report which will be due within 5 days of signing the
contract. - Draft
output evaluation reports due after 6 weeks of signing the contract. - Final
output assessment report due 8 weeks after signing contract.
Documents
to be included when submitting the proposals: Technical Proposal specifying the
two outputs of the Outcome to be assessed:
to be included when submitting the proposals: Technical Proposal specifying the
two outputs of the Outcome to be assessed:
- Explaining
why they are the most suitable for the work - Provide
a brief methodology on how they will approach and conduct the work
Financial
Proposal
Proposal
Personal
CV (P11 Form) including past experience in similar projects and at least 3
references
CV (P11 Form) including past experience in similar projects and at least 3
references
Proposals
must include all three documents. Proposals not meeting this requirement will
be rejected.
must include all three documents. Proposals not meeting this requirement will
be rejected.
Financial
proposal: Contracts based on daily fee.
proposal: Contracts based on daily fee.
The
financial proposal will specify the daily fee, travel expenses and per diems
quoted in separate line items, and payments are made to the Individual
Contractor based on the number of days worked upon satisfactory completion of
the required deliverable.
financial proposal will specify the daily fee, travel expenses and per diems
quoted in separate line items, and payments are made to the Individual
Contractor based on the number of days worked upon satisfactory completion of
the required deliverable.
Travel:
All envisaged travel costs must be included in the financial proposal. This
includes all travel to Lilongwe and return and to 3 to 4 districts to engage
programme beneficiaries.
All envisaged travel costs must be included in the financial proposal. This
includes all travel to Lilongwe and return and to 3 to 4 districts to engage
programme beneficiaries.
Evaluation:
Individual consultants will be evaluated based on the following methodologies:
Cumulative analysis: When using this weighted scoring method, the award of the
contract should be made to the individual consultant whose offer has been
evaluated and determined as:
Individual consultants will be evaluated based on the following methodologies:
Cumulative analysis: When using this weighted scoring method, the award of the
contract should be made to the individual consultant whose offer has been
evaluated and determined as:
- Responsive/compliant/acceptable,
and - Having
received the highest score out of a pre-determined set of weighted
technical and financial criteria specific to the solicitation.
Technical
Criteria weight; (70)
Criteria weight; (70)
Financial
Criteria weight; (30)
Criteria weight; (30)
- Criteria
A: Minimum Master’s degree in economics, political science, public
administration, development studies, international relations or other
related social sciences; 5 points; - Criteria
B: Minimum 7 years of professional experience in at least two
subject areas of UNDP Malawi’s work: democratic governance and public
sector management; environment, natural resources, disaster risk and
climate change management; inclusive and sustainable growth and gender
equality; 15 points; - Criteria
C: Proven experience in leading evaluations of national policies,
strategies or programmes of government and international aid organisations;
25 points; - Criteria
D: Knowledge and experience in gender mainstreaming; 5
points; - Criteria
E: Brief methodology on how they will approach and conduct the work. 20
points.
Financial
30 points
30 points
Combined
total score (Maximum) 100 points
total score (Maximum) 100 points
Only
candidates obtaining a minimum of 70 points in the Technical Evaluation would
be considered for the Financial Evaluation.
candidates obtaining a minimum of 70 points in the Technical Evaluation would
be considered for the Financial Evaluation.
The
financial score for the financial proposal will be calculated in the following
manner: Sf 100 x Fm/F, in which Sf is the financial score, Fm is the lowest
price and F the price of the proposal under consideration.
financial score for the financial proposal will be calculated in the following
manner: Sf 100 x Fm/F, in which Sf is the financial score, Fm is the lowest
price and F the price of the proposal under consideration.
(Total
Financial Maximum points 100 points)
Financial Maximum points 100 points)
Total
Score: The technical score attained at by each proposal will be used in
determining the Total score as follows:
Score: The technical score attained at by each proposal will be used in
determining the Total score as follows:
- The
weights given to the technical and financial proposals are: T= 0.7, F=0.3 - The
Total score will be calculated by formula: TS St x 0.7 + Sf x 0.3 - TS
– Is the total score of the proposal under consideration? - St
– is technical score of the proposal under consideration. - Sf
– is financial score of the proposal under consideration
Interested
individual consultants must submit the following documents/information to
demonstrate their qualifications by 13th May, 2016 at the following email
address: procurement.mw@undp.org.
individual consultants must submit the following documents/information to
demonstrate their qualifications by 13th May, 2016 at the following email
address: procurement.mw@undp.org.
