Reference:JO/ACD/TZ
Country: Tanzania
Job Title: Assistant
Country Director for Programmes
Country Director for Programmes
Contract Grade: C
Contract Length: 18 months
Date Needed By: December 2014
New Post or Replacement: Replacement
Accompanied / Unaccompanied: Accompanied
Exact Job Location: Dar es Salaam
Tanzania with 40% travel to programme areas
Tanzania with 40% travel to programme areas
Reports To: Country
Director
Director
Responsible For:
Programme
Managers, Equality Advisor, Communication Officer and PSO Based in Masasi
Liaises With: SMT members,
Desk Officer, SAL, Government Ministries, Local Government Authorities and
donors
Desk Officer, SAL, Government Ministries, Local Government Authorities and
donors
Job Purpose:
The ACDP is a key member of the Senior Management Team
(SMT). S/he will ensure that programmes are implemented and monitored
effectively for improving the measurement of impact and sustainability. As a
member of the SMT, the ACDP will ensures the effective management and
expenditure tracking of donors’ funds and organisational financial resources
allocated to programmes by ensuring compliance with Concern policies and
procedures.
(SMT). S/he will ensure that programmes are implemented and monitored
effectively for improving the measurement of impact and sustainability. As a
member of the SMT, the ACDP will ensures the effective management and
expenditure tracking of donors’ funds and organisational financial resources
allocated to programmes by ensuring compliance with Concern policies and
procedures.
The ACDP has responsibility to contribute to enhancing
the programming and managerial skills of staff, and shall assist in
implementing the exit strategy and plan. S/he shall deputise for the Country
Director as required and is expected to represent Concern in various forums.
the programming and managerial skills of staff, and shall assist in
implementing the exit strategy and plan. S/he shall deputise for the Country
Director as required and is expected to represent Concern in various forums.
Main Duties & Responsibilities:
Programme Management
- Facilitate high quality programme management
process through the application of the results-based management framework
and by ensuring adherence to Concern Worldwide PCM guide. - Lead programme annual review and organise
mid-term reviews and final evaluations in line with the organisation’s and
donors’ requirements. - Produce monthly, quarterly and annual programme
progress reports timely and to a high standard. - Encourage joint planning and monitoring among
programmes and facilitate increased linkages and integration as
appropriate. - Lead the mainstreaming of cross cutting issues
(equality, DRR, RBA and HIV and AIDS) in programmes. - By working with the General Systems Manager,
Financial Controller and Internal Auditor, and in consultation with grant
recipient partners ensure that the latter use financial grants from
Concern according to the agreement, activity plan and budget. - Ensure that programmes are implemented as per
approved plan and budget. - Ensure that programme budgets are prepared
accurately, revised timely and expenditures are tracked regularly. - In collaboration with finance, ensure that
partners’ financial management systems and expenditure are consistent with
agreed procedure and standard acceptable practices. - Regularly review the country programme commitment
to donors and ensure that programme managers, the Communication Officer,
Country Financial Controller (CFC) and Country Director are updated on
donor reporting schedules. - Make sure that programme progress reports to be
submitted to donors are drafted and are shared timely with a view to meet
reporting requirements. - Working closely with the Senior Management Team,
Programme Managers, HR Manager and partners, ensure compliance with
Concern’s Programme Participants Protection Policy (P4), Anti-Fraud policy
and Humanitarian Accountability Partnership (HAP) standards. - Assist the Country Director in implementing the
exit strategy and implementation plan, and lead programme managers in
executing the exit plan.
Quality Assurance
- Lead and work closely with programme managers in
reviewing the results framework, ensuring regular monitoring, organising
annual and mid-term reviews, and evaluations. - Provide guidance concerning programme quality and
organise specific activities (orientation, training, coaching and
mentoring) designed to contribute to improve programme quality. - Support programme managers in the preparation of
M&E surveys and take a lead role and/or facilitate the analysis of data
undertaken by consultants or Concern technical advisors. - Regularly share information with programme
managers concerning programme quality standards the country programme is
expected to deliver. - Ensure programmes are implemented as designed and
monitoring frameworks are applied as per the country programme
commitments. - Ensure tools needed for programme quality
assurance are known, understood and used by programme managers, PSOs and
other relevant staff. - Ensure that all progress reports and information
pack to be shared internally and externally are of high quality standards
in terms of organisation, presentation, quality of information, clarity,
etc.
Documenting and Disseminating Learning
- Ensure the Communication Officer has all the
necessary programmatic information to produce communication, learning and
advocacy materials. - Ensure that best practices and lessons learned
from programmes are documented and are timely shared internally and
externally. - Facilitate lessons and experience sharing between
CWR and partners. - Disseminate information on best programme
practices internally to promote continual learning. - Facilitate and jointly plan trainings for
partners.
Staff Management
- Actively contribute to maintaining a strong and
committed team of programme staff. - Ensure that programme staff are adhering to
Concern Worldwide policies and procedures. - Assist programme managers to develop their skills
and competencies through the PDR process. - Ensure that all programmes staff and partners are
aware of and are complying with the Programme Participant Protection
Policy and Anti-Fraud Policy.
Representation
As agreed with the CD:
- Represent Concern Worldwide Tanzania at local and
national level - Liaise with grant recipient partners, government
authorities at District, Regional and national level. - Contribute to policy dialogue with the Government
and networks at various forums
PERSON SPECIFICATION
ESSENTIAL
• Master’s degree or equivalent in a relevant academic
or technical fields
or technical fields
• At least eight years of working experience in
development, at least 3 years of which should be in senior programme
management, including experience in planning, developing and evaluating complex
programmes and projects with minimum supervision.
development, at least 3 years of which should be in senior programme
management, including experience in planning, developing and evaluating complex
programmes and projects with minimum supervision.
• Proven ability in mentoring and developing staff
potential
potential
• Developed management skills including the; ability
to motivate, support, monitor and mentor staff and to pass on this competency
to line managers; ability to work to deadlines and under pressure; delegation,
time management and prioritisation skills; excellent interpersonal,
communication and team-building skills; ability to successfully network
to motivate, support, monitor and mentor staff and to pass on this competency
to line managers; ability to work to deadlines and under pressure; delegation,
time management and prioritisation skills; excellent interpersonal,
communication and team-building skills; ability to successfully network
• In depth knowledge of development issues, including
working through partnership with national civil society organisations and a
Rights Based Approach to development.
working through partnership with national civil society organisations and a
Rights Based Approach to development.
• Understanding of equality mainstreaming issues
• Previous Concern management experience
DESIRABLE
• Experience of planning and managing phase out exit
strategies
strategies
• Practical experience of working and managing
programmes in the food security, nutrition and/or water and environmental
health sectors
programmes in the food security, nutrition and/or water and environmental
health sectors
• Knowledge of development programmes in other
developing countries and lessons learned that are applicable to Tanzania
developing countries and lessons learned that are applicable to Tanzania
• Knowledge of Emergency Preparedness Planning
• Experience in working with partner organizations,
government ministries, networking and donor relations
government ministries, networking and donor relations
• Swahili language ability
How to apply:
All applications should be submitted through our
website at https://jobs.concern.net
by closing date.
website at https://jobs.concern.net
by closing date.
CV’s should be no more than 4 pages in length.
All candidates who are short-listed for a first round
interview will be notified via email after the application deadline.
interview will be notified via email after the application deadline.
Concern Worldwide is an Irish-based non-governmental,
international, humanitarian organisation dedicated to the reduction of
suffering and working towards the ultimate elimination of extreme poverty in
the world’s poorest countries.
international, humanitarian organisation dedicated to the reduction of
suffering and working towards the ultimate elimination of extreme poverty in
the world’s poorest countries.
Concern has a Staff Code of Conduct and a Programme
Participant Protection Policy which have been developed to ensure the maximum
protection of programme participants from exploitation and to clarify the
responsibilities of Concern staff, consultants, visitors to the programme and
partner organization, and the standards of behaviour expected of them. In this
context staff have a responsibility to the organization to strive for, and
maintain, the highest standards in the day-to-day conduct in their workplace in
accordance with Concern’s core values and mission. Any candidate offered a job
with Concern Worldwide will be expected to sign the Programme Participant
Protection Policy and the Concern Staff Code of Conduct as an appendix to their
contract of employment. By signing the Programme Participant Protection Policy
and the Concern Staff Code of Conduct candidates acknowledge that they have
understood the contents of both the Concern Staff Code of Conduct and the
Programme Participant Protection Policy and agree to conduct themselves in
accordance with the provisions of these two documents.
Participant Protection Policy which have been developed to ensure the maximum
protection of programme participants from exploitation and to clarify the
responsibilities of Concern staff, consultants, visitors to the programme and
partner organization, and the standards of behaviour expected of them. In this
context staff have a responsibility to the organization to strive for, and
maintain, the highest standards in the day-to-day conduct in their workplace in
accordance with Concern’s core values and mission. Any candidate offered a job
with Concern Worldwide will be expected to sign the Programme Participant
Protection Policy and the Concern Staff Code of Conduct as an appendix to their
contract of employment. By signing the Programme Participant Protection Policy
and the Concern Staff Code of Conduct candidates acknowledge that they have
understood the contents of both the Concern Staff Code of Conduct and the
Programme Participant Protection Policy and agree to conduct themselves in
accordance with the provisions of these two documents.
Concern receives a substantial amount of funding from
external donors each year. Increasingly donors are introducing requirements
whereby future funding is conditional on Concern ensuring that the names of any
new employee or volunteer do not appear on terrorism lists generated by the
European Union (List of person, groups and entities to which Regulation (EC No.
2580/2001 applies), the US Government (Office of Foreign Assets Control list of
specially designated Nationals and Blocked Persons) and the United Nations
(Consolidated List). Any offer of employment (either paid or voluntary) with
Concern Worldwide will not be made pending a clearance check being conducted on
the applicant. For additional information please consult our web site or
contact the Human Resource Division in our Head Office.
external donors each year. Increasingly donors are introducing requirements
whereby future funding is conditional on Concern ensuring that the names of any
new employee or volunteer do not appear on terrorism lists generated by the
European Union (List of person, groups and entities to which Regulation (EC No.
2580/2001 applies), the US Government (Office of Foreign Assets Control list of
specially designated Nationals and Blocked Persons) and the United Nations
(Consolidated List). Any offer of employment (either paid or voluntary) with
Concern Worldwide will not be made pending a clearance check being conducted on
the applicant. For additional information please consult our web site or
contact the Human Resource Division in our Head Office.
Concern Worldwide is an equal opportunities employer
and welcomes applications from all sections of the community.
and welcomes applications from all sections of the community.