Personnel Database
Management – Filing letters of engagement, including all records of interview
such as the shortlist, interview such as the shortlist, interview questions,
score sheets, reference letters, offer letter, acceptance letter, contracts of
employment, performance appraisal forms, promotion, correspondences, disciplinary
correspondences and any other correspondence documents for each and every
employee
Management – Filing letters of engagement, including all records of interview
such as the shortlist, interview such as the shortlist, interview questions,
score sheets, reference letters, offer letter, acceptance letter, contracts of
employment, performance appraisal forms, promotion, correspondences, disciplinary
correspondences and any other correspondence documents for each and every
employee
Training and Staff Development – Attending
to requests for payment of training in allowance and assessing the cred
to requests for payment of training in allowance and assessing the cred
ibility
and legitimacy of any training provider which features in the training request,
liaising with heads of depts./project/programme managers on training issues,
attending to requests for payment of subscriptions and other fees, providing
guidance on training matters, corresponding with training institutions,
advising management on training matters, responsible for staff needs assessment
and providing advice accordingly
Staff Performance Appraisal – Providing
advice and guidance regarding performance appraisal process, ensuring that
staff confirmations are conducted on time i.e. soon after completion of the
appropriate probation period, ensuring that conformations follow an appraisal,
ensuring that all permanent staff are appraised at least one a year, reminding
managers of due and overdue staff performance appraisals
advice and guidance regarding performance appraisal process, ensuring that
staff confirmations are conducted on time i.e. soon after completion of the
appropriate probation period, ensuring that conformations follow an appraisal,
ensuring that all permanent staff are appraised at least one a year, reminding
managers of due and overdue staff performance appraisals
Staff Recruitment and Selection –
Receiving requests for staff recruitment, preparing job descriptions in
conjunction with line/project/programme managers and assigning appropriate
grade for the position placing adverts in the papers, shortlisting the
applications, arranging for the interview panel, selecting the appropriate date
for the interview, arranging for suitable interview rooms, conducting
interviews, obtaining references for successful candidates, writing offer
letters, writing regret letters for unsuccessful candidates, drawing up
contracts of employment, planning and conducting new employee
orientation/induction process, introducing organisation culture and ensuring
understanding of organisational objectives and updating briefing packs
Receiving requests for staff recruitment, preparing job descriptions in
conjunction with line/project/programme managers and assigning appropriate
grade for the position placing adverts in the papers, shortlisting the
applications, arranging for the interview panel, selecting the appropriate date
for the interview, arranging for suitable interview rooms, conducting
interviews, obtaining references for successful candidates, writing offer
letters, writing regret letters for unsuccessful candidates, drawing up
contracts of employment, planning and conducting new employee
orientation/induction process, introducing organisation culture and ensuring
understanding of organisational objectives and updating briefing packs
Human Resources Officer is responsible for
providing support in the various human resource functions, which include
recruit Concern Universal (CU) Malawi is an international Non-Governmental
Organisation working to create opportunities for lasting improvement in
people’s lives, We work in partnership with District Councils and communities
to implement development interventions reaching over 1,000,000,000 rural people
each year, Over the past 20 yrs we have gained significant experience across a
range of areas including agriculture, climate change and disaster risk
management, water , sanitation and hygiene (WASH); microfinance, malaria
prevention and control; community mobilisation and capacity building at
District, Sub District and Community level and cross-cutting work on HIV/AIDS,
Gender, Right and Environment and selection, staff performance appraisal,
training and staff development and personnel database management
providing support in the various human resource functions, which include
recruit Concern Universal (CU) Malawi is an international Non-Governmental
Organisation working to create opportunities for lasting improvement in
people’s lives, We work in partnership with District Councils and communities
to implement development interventions reaching over 1,000,000,000 rural people
each year, Over the past 20 yrs we have gained significant experience across a
range of areas including agriculture, climate change and disaster risk
management, water , sanitation and hygiene (WASH); microfinance, malaria
prevention and control; community mobilisation and capacity building at
District, Sub District and Community level and cross-cutting work on HIV/AIDS,
Gender, Right and Environment and selection, staff performance appraisal,
training and staff development and personnel database management
3 Strategic Objectives for period 2011-2016
Service Delivery – Increased quality and
coverage of community focused service provision
coverage of community focused service provision
Reducing Vulnerability – Targeted
interventions to enhance community resilience to climate change and increase
agricultural production
interventions to enhance community resilience to climate change and increase
agricultural production
Pro-poor Growth – Stimulating local
economic development and pro-poor growth
economic development and pro-poor growth
Reports – Producing fortnight reports on
new recruits, resignations, promotions, transfers, dismissed staff, vacancies,
trainings and other any major future HR pans, Providing any adhoc HR reports as
needs may arise
new recruits, resignations, promotions, transfers, dismissed staff, vacancies,
trainings and other any major future HR pans, Providing any adhoc HR reports as
needs may arise
Other HR Responsibilities – Handling all
staff disciplinary issues and attending to staff grievances, Managing the
employee exit process and exit interview procedures and producing all related
information
staff disciplinary issues and attending to staff grievances, Managing the
employee exit process and exit interview procedures and producing all related
information
Bachelors Degree in Human Resources, Pubic
Administration, Business Administration or Social Sciences or any related
field, A minimum of 4 yrs work experience in a similar position, Knowledge of
the Malawi and international Labour Laws, computer skills especially Microsoft
Office, Fluency in spoken and written English and Chichewa, including good
English report writing skills, Ability to work under pressure and sometimes for
long hours, Ability to be innovative and creative,
Administration, Business Administration or Social Sciences or any related
field, A minimum of 4 yrs work experience in a similar position, Knowledge of
the Malawi and international Labour Laws, computer skills especially Microsoft
Office, Fluency in spoken and written English and Chichewa, including good
English report writing skills, Ability to work under pressure and sometimes for
long hours, Ability to be innovative and creative,
The positions attracts generous packages
including a competitive salary, housing allowance, medical, insurance, annual
leave, leave grant, etc, The duration of the contract of employment is 3 yrs
with probable extensions, Those interested should send their applications
including full updated CV and a cover letter explaining their suitability for
the position as well as names, phone numbers and addresses of 3 traceable refs
(at least 2 work-related) to The Human Resources Manager, Concern Universal, P
O Box 1535, Blantyre, email CuBlantyre@concern-universal.org
including a competitive salary, housing allowance, medical, insurance, annual
leave, leave grant, etc, The duration of the contract of employment is 3 yrs
with probable extensions, Those interested should send their applications
including full updated CV and a cover letter explaining their suitability for
the position as well as names, phone numbers and addresses of 3 traceable refs
(at least 2 work-related) to The Human Resources Manager, Concern Universal, P
O Box 1535, Blantyre, email CuBlantyre@concern-universal.org
Closing date for the receipt of
applications is Friday 23rd October Only shortlisted
candidates will be acknowledged, For more information about CU, please visit
our website at www.concern-universal.org CU is an equal
opportunity employer, and women are particularly encouraged to apply
applications is Friday 23rd October Only shortlisted
candidates will be acknowledged, For more information about CU, please visit
our website at www.concern-universal.org CU is an equal
opportunity employer, and women are particularly encouraged to apply
