Position: Finance and
Operations Coordinator
Organization: BC Healthy Communities Society
Location: Victoria, British
Columbia
Operations Coordinator
Organization: BC Healthy Communities Society
Location: Victoria, British
Columbia
BACKGROUND
BC
Healthy Communities Society (BCHC) is a provincial not-for-profit society that
provides Healthy Community services, tools, resources and supports to community
organizations and local governments across BC to build healthier, more
resilient and sustainable communities for all.
Healthy Communities Society (BCHC) is a provincial not-for-profit society that
provides Healthy Community services, tools, resources and supports to community
organizations and local governments across BC to build healthier, more
resilient and sustainable communities for all.
In
this position, we are seeking someone with a passion for community development
who thrives in managing fine details to coordinate our finance, HR and
operational activities. Critical thinking, financial accounting skills and
attention to detail are the key deliverables of this position. You will be the
lead person to oversee and coordinate BCHC’s financial processes, HR
administration and provide daily administration and operational support.
this position, we are seeking someone with a passion for community development
who thrives in managing fine details to coordinate our finance, HR and
operational activities. Critical thinking, financial accounting skills and
attention to detail are the key deliverables of this position. You will be the
lead person to oversee and coordinate BCHC’s financial processes, HR
administration and provide daily administration and operational support.
POSITION
OVERVIEW
OVERVIEW
The
Finance and Operations Coordinator is responsible for the day-to-day
financial and operational management including accounts payable, payroll, and
program budget reports. You will also support the implementation of human
resource and operational policies.In this role youwill work closely with BCHC’s
Executive Director, Accountant and the Board Treasurer as well as individual
BCHC team members.
Finance and Operations Coordinator is responsible for the day-to-day
financial and operational management including accounts payable, payroll, and
program budget reports. You will also support the implementation of human
resource and operational policies.In this role youwill work closely with BCHC’s
Executive Director, Accountant and the Board Treasurer as well as individual
BCHC team members.
RESPONSIBILITIES
Finances
and Bookkeeping:
and Bookkeeping:
- Process
and review incoming invoices and expense claims - Prepare
BCHC invoices and cheques for signing - Prepare
and administer staff payroll (e.g. liaise with payroll service, pay-roll
tracking/oversight, pay-roll budget planning, address pay-roll inquiries) - Prepare
monthly and financial reports - Work
with accountant to prepare year-end reports and statements - Liaise
with accountant on regular basis
Program
and Operation Budgeting:
and Operation Budgeting:
- Allocate
expenses/staff wages, track and reconcile program budgets - Assist
with the development of new and existing annual program budgets - Assist
with the provision of regular program and operational budget reporting - Assist
with the preparation of program budget reports for funders - Assist
with the preparation of BCHC’s annual operational budget
Human
Resources:
Resources:
- Process
monthly staff hour reports - Process
staff vacation request forms - Coordinate
staff contract development/renewals - Keep
staff personal files up to date - Liaise
with staff benefit provider (e.g. process and manage enrolment and
premiums)
Operations
and Admin:
and Admin:
- Liaise
with service providers (e.g. bank, benefit provider etc.) - Coordinate
contract development/renewals - Support
the fulfillment of Society requirements (e.g. annual report filing) - Attend
weekly check-in meetings with BCHC staff - Attend
monthly staff and learning calls and staff gatherings
KNOWLEDGE,
EXPERIENCE AND SKILLS
EXPERIENCE AND SKILLS
- Is
a team player who works well in a collaborative team environment - Is
highly organized, strong focus on detail and accuracy - Has
a strong interpersonal and project/time management skill - Has
excellent problem solving skills, is innovative and a quick learner - Is
a self-starter and works efficiently and seeks to improve efficiencies - Is
an efficient multi-tasker, able to handle multiple priorities and
deadlines - Is
flexible and able to adapt to different people and work assignments - Possesses
excellent critical thinking skills - Values
life-long learning and holistic, integrated thinking - Has
strong organizational skills and is pro-active at meeting the needs of the
office - Possesses
strong computer skills – proficient using a MAC - Is
good at trouble shooting/ (web) technically savvy
DESIRED
TRAINING AND EXPERIENCE
TRAINING AND EXPERIENCE
- Experience
with non-profit organizations - Diploma
in Accounting or Business Administration and/or equivalent work experience
(minimum 3 years) - Experience
with Sage Accounting Software - Experience
with Microsoft Office (Excel, Word) (preferably in a MAC environment)
LIFE
AT BCHC
AT BCHC
BCHC
offers a progressive workplace culture that encourages leadership and learning.
The benefits of working at BCHC include:
offers a progressive workplace culture that encourages leadership and learning.
The benefits of working at BCHC include:
- Supportive,
respectful team environment - Office
space in a Green Workplace; our LEED gold building has high indoor air
quality, fresh air, natural light and end-of-trip facilities for your
active transportation commute. - Allowance
for flexible hours when needed. - Opportunities
for professional development to support your growth and development.
Compensation
range is competitive and will be a salary in the range of $36,400 – $41,860
annually.
range is competitive and will be a salary in the range of $36,400 – $41,860
annually.
For
more information about BC Healthy Communities Society, please visit our
website:
http://www.bchealthycommunities.ca
more information about BC Healthy Communities Society, please visit our
website:
http://www.bchealthycommunities.ca
APPLICATION
INSTRUCTIONS
INSTRUCTIONS
1.
Please title the subject line of your email: Finance and Operations
Coordinator – First Name Last Name
Please title the subject line of your email: Finance and Operations
Coordinator – First Name Last Name
Example: Finance and
Operations Coordinator – Jane Smith
Operations Coordinator – Jane Smith
2.
Please combine your cover letter and resume into one document and title it as
follows: Finance and Operations Coordinator Application_First Name Last Name
Please combine your cover letter and resume into one document and title it as
follows: Finance and Operations Coordinator Application_First Name Last Name
Example: Joe Smith_Resume
Finance and Administration Coordinator,
Finance and Administration Coordinator,
3.
Send your application to: Claudia de Haan at:
bchc @bchealthycommunities.ca*
Send your application to: Claudia de Haan at:
bchc @bchealthycommunities.ca*
Application
Deadline:
November 15, 2015 4:30 PM PST
Deadline:
November 15, 2015 4:30 PM PST
**
No enquires please. Only successful candidates will be contacted**
No enquires please. Only successful candidates will be contacted**
