Accounts
• Keep full set of accounts for two to three companies
• Update the audit schedules monthly
• Invoice billing for intercompany expenses, performance and management fees on monthly basis
• Handles petty cash float
• Process payment vouchers on alternate week
• Deposit cash & cheques for a related company on alternate days
• Process credit card charging every day for a related company
• Change of coins and bank notes on monthly basis for a related company
• Liaise with auditors for year end audit
• Liaise with tax agents on tax computation
Fund-related work
• When there is a buy or sell trade, to verify the amounts on trade ticket and arrange for settlement either by way of a signed instruction or online entry to a fund administrator. Follow up and ensure that trade is property settled with counterparty. Should there be any discrepancies, it should be resolved promptly with counterparty to avoid any delays in settlement.
• To inform fund administrators on incoming loan repayments or interest payments for loan credits and update the files upon receipt
• Update the bond coupon receipts in excel file
• Send out the request for brokers’ quotes for the bonds and loans held in our fund portfolio. Ensure that the month end quotes are sent by brokers to fund administrators and ourselves promptly
• Chase for the month end Net Asset Value (NAV) statements prepared by fund administrators which should be available on 5th working day after month end. The statements should be reviewed for any errors. Final numbers will be approved by fund manager for release to investors.
• Each staff has to handle two to three fund portfolios
Administrative Duties
• Arrange for couriers (overseas and local)
• Liaise with phone vendors for any issues on PABX or VOIP
• Liaise with landlord on season parking, change of lightings, fire drills etc
• Liaise with IT consultant for any computer related issues, eg. Setup for new staff, upgrade of computers etc
• Replenishment of copier paper, pantry supplies, stationery
• Updating of leave balances for staff
• Apply medical cards for new staff once they have passed their 3 months probation
• Assist in renewal and claims for staff medical and travel insurance
• Assist in employment pass, S-pass and visa applications with government ministries as and when required
• Daily change of backup tapes on server and weekly storage of tapes at offsite location. Storage company will send someone to collect the tapes from office on weekly basis. Ensure that relevant backup tapes are collected and delivered to us on timely basis
Interested candidates please email your full resume to: hr@3degrees.com.sg
