ACF is an
international non-governmental, private, apolitical, non-religious and
non-profit organization created in 1979. Its goal is to combat hunger and
dangerous situations that threaten men, women and children. Currently 500
expats and more than 5,000 employees are working for ACF in more than forty-six
countries working in projects concerning four areas of focus: nutrition,
health, food security and water and sanitation.
GENERAL
OBJECTIVES
Head of the
financial and administrative management of the mission, coordinating and
leading the mission Admin team in the capital and the bases. In charge of
assuring the administrative and financial procedures of the mission according
to ACF-Spain rules and the local law.
OBJECTIFS
SPÉCIFIQUES
Objective 1:
Mission Financial Management
- To
assure the financial equilibrium of the mission according to its yearly
financial objectives. - To
follow the financial planning of the mission through the standard
financial management tool (FMT)
and update it on a monthly basis. - To
carry an exhaustive control of the coverage plan (CCP: Cost Coverage Plan)
and monitor the cost structure of the mission - Assure
the monthly delivery of updates of monthly budget follow ups (BFU) to the
coordination team, Head of Bases and administrative teams. Ensure the full
involvement of all departments. - Elaborate
the budget for the proposals or reformulations of the signed contracts, as
well as the financial reports of the missions, assuring the delivery on
time to HQ for its submission to donors. - Follow
up and analysis of all Mission’s financial risks. - Supervise
the control on local partner expenditure (based on their contracts /
budgets) in coordination with HoB and HoP. - Monitor
the correct follow up at coordination level and Mission Admin team of the
co-funding.
Objective 2:
Mission Treasury and Accountancy Supervision
Supervise
and validate the monthly closing of the accountancy, following the controls
defined in the “Contadoc” document of the mission and according to the
established deadlines. ü Assure the respect of the administrative and and
financial procedures established by ACF-E and the donors.
Define
the treasury flows in the mission Cash Management Policy and supervise its
correct implementation
Control
the treasury level to the minimum operational.
Assure
the correct and punctual delivery of the fortnightly treasury forecast.
Prepare
the treasury advance requests for all contract not yet signed (Z2)
- Follow
up of all payments received at mission level. - Manage
relationship with banks.
Objective 3:
Administrative management of the mission
- Verify
and control the respect of the expenditure authorization procedure. - Control
and supervision of the respect of any rule regarding the quality and
archiving of all administrative and financial documentation according to
ACF and donor guidelines. - Represent
the mission in front of the administrative representatives of other
international and national organizations in-country. - Assure
the respect of local law and any tax obligation by the mission. Follow up
of ACF’s national framework agreement in-country. - Initiate
and/or develop relationships with local authorities for any financial
related matter. - Plan
and follow up of internal and external audits in coordination with
headquarters.
Objective 4:
Relationship with counterparts
- Train
partners on ACF accounting and financial procedures. - Supervise
on a 3-month basis at least the partner’s invoices. - Supervise
the recording of transactions of partners in SAGA. - Consolidate
financial reports sent by partners - Follow
up of any treasury request by any partner.
Objective 5:
Management of the mission Administrative and Finance teams
- Plan,
develop and assure a correct team structure for the Finance department in
the mission. - Conduct
the evaluations of the team under his/her responsibility and assurer that
all evaluations of the Finance team are done. - Contribute
to the draft and follow up of any individual action plan of the
department. - Identify
the needs of training of the Finance team in coordination with HR
department. - Respect
the security plan and follow up of the respect of these rules by the
Finance team. - Communicate
to the security focal point any security-linked information if needed.
Objective 6:
Human resources management
- Responsible
for the fulfilment of the internal procedures in the selection of personnel
and participation in the selection of administrative recurrent personnel,
in the absence of a HR Coordinator - To work
on HR procedures and operative guidelines to guarantee the correct use of
them - Follow
up of all legal obligations in terms of Labour Law in-country
CANDIDATE
PROFILE:
- Higher
education in management, economics or any related field. - Profound
knowledge of donor guidelines. - Knowledge
of ACF desirable (organization, mandate, strategy, and procedures) - Minimum
2 years previous experience in financial management and at least 1 year in
the humanitarian sector. - Experience
in the preparation of budgets, financial reports, financial project follow
up and audit reports. - HR
managerial skills - English
compulsory. - Spanish
a plus - Windows
domain. Compulsory proficient knowledge of Excel. Good command of MS
Office. Experience with accounting programs. SAGA and/or Agresso.
REMUNERATIVE
PACKAGE
We offer immediate
incorporation to a dynamic international network with the following
remuneration package:
- Formal
work contract: 6
months - Base: Lilongüe
- Salary:
from 1700€
to 2200€ gross per month according to candidate’s previous
experience (according to standard list of ACF- Spain). ACF- Spain
remuneration system allows a salary progression based on the annual
development appraisal.
· ACF- Spain
remuneration system allows a salary progression based on the annual development
appraisal.
- Up
to 20% additional remuneration depending on the position’s
context and responsibilities (according the grading scale set by ACF-E) - House
and maintenance covered by the organization (including per diem): package
estimated according to the destination. - Travel
costs to and from the mission. - 25
working days of paid leave per year. - Break:
additional rest period, including travel cost to a reference area and
economic help of 215€. - Health,
repatriation, travel and life insurance covered by the organization. - Extra
per month and per child (Under 18 years old): from 100€ to 225€ monthly
(according to standard list of ACF-Spain)
We will only
consider the candidacies received by our online service. Please click in the
following link to accede to the service:
Note. – Given the
urgency of this position, the vacancy may close before the deadline. For more
information about this position, visit our Website www.accioncontraelhambre.org in
case of not find it published here means that the selection process has been
closed.