World Food Programme – Rwanda CO
EXTERNAL VACANCY ANNOUNCEMENT No 009/PROG/WFP/2011
Senior Programme Assistant
The WFP Rwanda is seeking to recruit a candidate to fill the following vacancy:
Title: Senior Programme Assistant
Level: GS-6
Type of Appointment: Fixed-term Appointment (FTA)
Duration: 1 year (renewable based on level of performance and availability of funding )
Unit: Programme
Duty Station: Kigali
Date of closure: 19.12.2011
Under the direct supervision of the Programme Officer, the incumbent, within delegated authority, shall perform the following duties:
• Undertake negotiations for and prepare project documents with government ministries and other participating agencies;
• Organize project planning missions, meetings and briefing sessions to identify and analyze problems and recommend project;
• Assess project performance including utilization of resources and achievement of planned targets;
• Monitor the receipt of necessary shipping, freight or other documents and notify the appropriate WFP officer of non-receipt;
• Monitor the processing time for settling freight forwarders accounts;
• Issue letters of guarantee and no-charge invoices as instructed;
• Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions accordingly; ensure accuracy of data related to the above;
• Analyze and prepare projections for food commodities and non-food items to ensure timely call forward and/or local procurement;
• Assist in compiling monthly statistics on food aid and commercial food shipments to the country;
• Maintain records on programme activities, from formulation stage through completion, by extracting relevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met;
• Analyze contract terms and conditions, and correct any observed discrepancies between contract rates and invoice amounts;
• Carry out advocacy and information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;
• Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;
• Provide guidance, on-the-job training and assistance to support staff;
• Evaluate, develop, and recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;
• Perform other related duties as required.
Results Expected: Well organised, complete and accurate reports, records and/or data, put together independently with only general guidance.
Critical Success Factors: Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds.
Qualifications and Experience
EDUCATION: University degree in economics, agriculture, international affairs, business administration, social sciences, development studies or a field relevant to international development assistance.
EXPERIENCE: At least five years of progressively responsible experience, of which at least one year was closely related to programme functions. At least one year at the G5 level or equivalent.
KNOWLEDGE: Training and/or experience utilizing computers including word processing, spreadsheet and other software packages.
LANGUAGE: Excellent written and oral command of English or French, and working knowledge of the other. High level proficiency in Kinyarwanda.
Added advantages:
a) Experience in working on relevant programmes and in project management. Proven experience in working with partners such as the Government, UN sister agencies, national and international NGOs
b) At least two years of experience closely related to programme functions at the G5 level or equivalent
c) Training and/or experience utilising computers, including word processing, spreadsheet and other standard WFP software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing administration. Knowledge of relevant WFP specified software.
Applications:
An application letter accompanied with detailed CV including at least names, telephone numbers and email addresses of 3 work referees should be addressed to WFP Representative and Country Director, P.O. Box 1150 Kigali not later than 19.12.2011 at 16:00hrs (Kigali time). Enclose legalized photocopies of degrees, diplomas or certificates. Please put both the vacancy notice number and post title on the envelope.
Qualified female candidates are encouraged to apply.
Candidates must provide a legalized photocopy of the National Identity Card or for Non Rwandese a legalized copy of their permanent residence permit.
Application without all the above requirements may not be considered.
All application materials will not be returned.
Please note that only short-listed candidates meeting the required qualifications will be contacted.
