Location: Kigali, Rwanda
Responsible to: Finance and Administrative Manager
Introduction
Search for Common Ground (SFCG) is an international non-profit organization that promotes peaceful resolution of conflict. With headquarters in Washington DC. SFCG’s mission is to transform how individuals, organizations, and governments deal with conflict – away from adversarial approaches and towards cooperative solutions. SFCG seeks to help conflicting parties understand their differences and act on their commonalities.
SFCG has been working in Rwanda since 2008, using media and outreach activities to foster dialogue
SFCG is a growing organization in Rwanda and currently needs an Administrative Assistant.
Responsibilities:
• Serve as first point of contact for visitors and telephone callers to SFCG, answering general inquiries or forwarding to appropriate members of staff;
• Assist in arranging local, regional and international staff travel which includes booking air tickets, airport transfers, arranging for travel advances, making hotel reservations, visas etc. as needed;
• Managing and distributing general documentation and correspondence;
• Maintaining office filling, other related documentation and scanning documents;
• Schedule appointments, maintain appointment diary either manually or electronically;
• Provide administrative support to department managers/supervisors and staff;
• Responsible for management and maintenance of the office and guesthouse facilities;
• Assist in the planning and takes primary responsibility for the logistics and preparation of special events, staff meetings, etc., including agenda preparation, materials and scheduling of conference rooms;
• Managing the procurement activities including processing of procurement requests collecting;
• Ensure allocation of telephone and vehicle fuel expenses;
• Produce a monthly report on fuel consumption and the stock situation of office supplies;
• Ensure that driving log books are correctly and routinely filled;
• Manage all transport requirements including Vehicle log book (VLB) fuel, maintenance, servicing and ensuring that all vehicles are fully equipped with tool kits;
• Conduct a periodic inventory of SFCG assets and ensure all assets are well maintained, stored;
• Ensure appropriate records regarding assets disposal; ensure assets are located accordingly and used in the SFCG’s best interest;
• Drive the organization’s vehicles when necessary;
• Administer and reconcile petty cash.
• Perform other duties as required;
Required qualifications
• University degree in management /Business administration or other related studies;
• Minimum 3 years relevant experience in related field;
• Proficient in the use of computers and Microsoft Office;
• Have a valid driving license category B;
• Proficiency in English and Kinyarwanda and knowledge of French;
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision;
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
Apply:
Please send a cover letter and current resume to rwanda@sfcg.org with the subject header “Administrative Assistant”. The deadline for applications is April 23rd, 2012. Only applicants invited for an interview will be contacted. Please see our web site at www.sfcg.org for full details of our work.