CLOSE
16/10/2015
16/10/2015
Jobs Posting – VARIOUS POSITIONS
Closing Date: October 16TH,
2015
2015
Organization: Right To Play
International
International
Work Location: KIGALI – RUBAVU – BUGESERA
– RUHANGO- KAYONZA (Depending on type of position)
– RUHANGO- KAYONZA (Depending on type of position)
1. BACKGROUND
Right To Play is a global organization, using the
transformative power of play to educate and empower children facing adversity.
Through playing sports and games, Right To Play helps over one million children
learn through play to create better futures, while driving lasting social
change in more than 20 countries each week.
transformative power of play to educate and empower children facing adversity.
Through playing sports and games, Right To Play helps over one million children
learn through play to create better futures, while driving lasting social
change in more than 20 countries each week.
In 2007,
Right To Play partnered with the Department of Foreign Affairs, Trade and
Development (DFATD, formerly CIDA) to implement Basic Education through Sport
and Play for Children and Youth in West and Francophone Africa: Play to Learn
reaching over 200,000 children in Benin, Ghana, Liberia, Mali and Rwanda. The
results of Play to
Learn demonstrated the power of Sport and Play for Development and
Peace (SPDP) to transform the way that teachers teach, students learn, and
communities interact with children and youth. The success of this, and the
subsequent Advancing
Health, Education and Development (AHEAD) program(s) also
positioned the Government of Canada and Right To Play to lead the way in
solving the critical education challenges that confront the world today.
Right To Play partnered with the Department of Foreign Affairs, Trade and
Development (DFATD, formerly CIDA) to implement Basic Education through Sport
and Play for Children and Youth in West and Francophone Africa: Play to Learn
reaching over 200,000 children in Benin, Ghana, Liberia, Mali and Rwanda. The
results of Play to
Learn demonstrated the power of Sport and Play for Development and
Peace (SPDP) to transform the way that teachers teach, students learn, and
communities interact with children and youth. The success of this, and the
subsequent Advancing
Health, Education and Development (AHEAD) program(s) also
positioned the Government of Canada and Right To Play to lead the way in
solving the critical education challenges that confront the world today.
The
DFATD-funded Play for
the Advancement of Quality Education
(PAQE) program will directly address the educational needs of over two million
vulnerable and marginalized children and youth through a 21-month quality
education program in eight countries: Benin, Ghana, Liberia, Mali, Mozambique,
Rwanda, Tanzania, and Pakistan. The PAQE program will aim to improve
educational attainment and participation for children and youth aged 2 to 15 in
eight countries at scale through a sustainable and replicable child-centred,
play-based learning model. This ultimate outcome will be achieved through
focused interventions at the school, community and policy level that result in:
DFATD-funded Play for
the Advancement of Quality Education
(PAQE) program will directly address the educational needs of over two million
vulnerable and marginalized children and youth through a 21-month quality
education program in eight countries: Benin, Ghana, Liberia, Mali, Mozambique,
Rwanda, Tanzania, and Pakistan. The PAQE program will aim to improve
educational attainment and participation for children and youth aged 2 to 15 in
eight countries at scale through a sustainable and replicable child-centred,
play-based learning model. This ultimate outcome will be achieved through
focused interventions at the school, community and policy level that result in:
· Improved positive participatory and gender-sensitive learning
environments that promote play-based learning:
environments that promote play-based learning:
·
Improved commitment of community stakeholders to
address barriers to education, and;
Improved commitment of community stakeholders to
address barriers to education, and;
- enhanced policy and regulatory environment for
the delivery of gender-sensitive, child-centred, play-based learning
policies and practices across communities
To implement such a program, Right To Play seeks to
recruit skilled candidates for the positions described below
recruit skilled candidates for the positions described below
2.
DESCRIPTION OF POSITIONS
DESCRIPTION OF POSITIONS
POSITION I: FINANCE ASSISTANTS
Number
: 2
: 2
Reporting to
: Project Officer
: Project Officer
Location
: Rubavu and Bugesera.
: Rubavu and Bugesera.
I.
MAIN PURPOSE AND SCOPE JOB SUMMARY
MAIN PURPOSE AND SCOPE JOB SUMMARY
The Finance Assistant reports directly to the
Project Officer (PO) and has indirect reporting lines to the Finance Officer.
The incumbent is responsible for data entry, processing transactions in
Accounts Payable, General Ledger and Accounts Receivable, reconciling Bank
Accounts entries and Official Receipts booklet, compiling vendors’ tax files or
payment and ensuring that all transactions and supporting documents are
complete and properly filed
Project Officer (PO) and has indirect reporting lines to the Finance Officer.
The incumbent is responsible for data entry, processing transactions in
Accounts Payable, General Ledger and Accounts Receivable, reconciling Bank
Accounts entries and Official Receipts booklet, compiling vendors’ tax files or
payment and ensuring that all transactions and supporting documents are
complete and properly filed
(A)
INDIRECT ADVISORY RESPONSIBILITIES
INDIRECT ADVISORY RESPONSIBILITIES
The incumbent deals with the Project Officer and Field
Facilitators regarding advances. He/she is expected to provide advice to
implementing partners and stakeholders.
Facilitators regarding advances. He/she is expected to provide advice to
implementing partners and stakeholders.
II. RESPONSIBILITIES
In
accordance with Right To Play (RTP) approved policies and procedures, the
incumbent:
accordance with Right To Play (RTP) approved policies and procedures, the
incumbent:
1.Financial management
·
Performs three-way match in comparing invoice with
purchase order and goods received note before processing any payment.
Performs three-way match in comparing invoice with
purchase order and goods received note before processing any payment.
·
Ensures all documents are complete, with the
appropriate supporting documents, reviewed and approved before processing for
payment.
Ensures all documents are complete, with the
appropriate supporting documents, reviewed and approved before processing for
payment.
·
Reviews transaction-supporting documents to ensure
that all are complete and properly filed accordingly.
Reviews transaction-supporting documents to ensure
that all are complete and properly filed accordingly.
·
Ensures that all payments are made on time.
Ensures that all payments are made on time.
·
Follows up on the bank transactions to ensure all
processed; files hard copies and generates reports.
Follows up on the bank transactions to ensure all
processed; files hard copies and generates reports.
·
Posts all financial transactions into the RIGHT TO
PLAY Daily Expenses Log (DEL) and then imports all data to ACCPAC.
Posts all financial transactions into the RIGHT TO
PLAY Daily Expenses Log (DEL) and then imports all data to ACCPAC.
·
Prepares all bank transfer related to staff salaries.
Prepares all bank transfer related to staff salaries.
·
Produces monthly bank reconciliation statements and
consolidates these in hard copy for review by the FO
Produces monthly bank reconciliation statements and
consolidates these in hard copy for review by the FO
·
Oversees the management of petty cash in the country
including bookkeeping
Oversees the management of petty cash in the country
including bookkeeping
·
Accounts for all petty cash expenditures and prepares replenishment
requests
Accounts for all petty cash expenditures and prepares replenishment
requests
·
Recording petty cash transactions and producing appropriate reports on
time.
Recording petty cash transactions and producing appropriate reports on
time.
·
Defaces all
transaction supporting documents with “PAID” stamp.
Defaces all
transaction supporting documents with “PAID” stamp.
·
Ensures that
all transaction-supporting documents are complete and properly filed at
Regional Office.
Ensures that
all transaction-supporting documents are complete and properly filed at
Regional Office.
·
Maintaining
finance filing system.
Maintaining
finance filing system.
· Ensure that all purchase orders are received into
stores and tally with purchase requisitions in terms of quantity and quality
before payments are made to vendors.
stores and tally with purchase requisitions in terms of quantity and quality
before payments are made to vendors.
·
Compile
withholding tax report from vendor
Compile
withholding tax report from vendor
2. Time Sheets Database
·
Collects and submits timesheets to the FO.
Collects and submits timesheets to the FO.
·
Maintains the database for timesheets collected.
Maintains the database for timesheets collected.
3. Performs other duties as assigned.
III.
PLANNING AND
ORGANIZING
PLANNING AND
ORGANIZING
The incumbent is expected to come up with a weekly plan in line with the
country work plan. However, the incumbent is expected to respond to urgent
matters as directed by the supervisor.
country work plan. However, the incumbent is expected to respond to urgent
matters as directed by the supervisor.
IV.
MINIMUM QUALIFICATIONS (Must have)
MINIMUM QUALIFICATIONS (Must have)
(A)
EDUCATION/TRAINING/CERTIFICATION
EDUCATION/TRAINING/CERTIFICATION
Bachelor’s degree
in accounting, finance or business administration
in accounting, finance or business administration
(B) EXPERIENCE
At least 5 years’
experience in accounting, grant management or directly related areas
(C) COMPETENCIES / PERSONAL ATTRIBUTES
·
Ability to work independently with little supervision
Ability to work independently with little supervision
·
Ability to work well under pressure and deadline
Ability to work well under pressure and deadline
·
Integrity and details focused
Integrity and details focused
·
Ability to multitask and work within deadlines
Ability to multitask and work within deadlines
·
Good analytical skill
Good analytical skill
(D) TECHNICAL
SKILLS
· Proficiency in use of Microsoft applications, including Excel, Word
· Good skill at using financial software applications
· Skilled in maintaining documentation
· Good written and oral communication skills
· Good knowledge of accounting practice, policies and procedures
(E)
LANGUAGES
Excellent written and
spoken English, French and local language.
spoken English, French and local language.
V.
DESIRED QUALIFICATIONS (An Asset)
DESIRED QUALIFICATIONS (An Asset)
·
Previous work experience
with an l/NGO
Previous work experience
with an l/NGO
·
Knowledge of ACCPAC and DEL
Knowledge of ACCPAC and DEL
POSITION
II
: TRAINING OFFICER
II
: TRAINING OFFICER
Reporting
to
: Country Manager
to
: Country Manager
Location
: Kigali (May be shifted to other location within the
country)
: Kigali (May be shifted to other location within the
country)
I.
MAIN PURPOSE AND SCOPE JOB SUMMARY
MAIN PURPOSE AND SCOPE JOB SUMMARY
The Training Officer reports
directly to the Country Manager, and technically to the Regional Training
Officer and is responsible for ensuring quality of training provided by the
Right To Play team through capacity building. The incumbent supports the
development and implementation of organization’s resources and training program
in the country.
directly to the Country Manager, and technically to the Regional Training
Officer and is responsible for ensuring quality of training provided by the
Right To Play team through capacity building. The incumbent supports the
development and implementation of organization’s resources and training program
in the country.
·
INDIRECT ADVISORY RESPONSIBILITES
INDIRECT ADVISORY RESPONSIBILITES
The incumbent is expected to provide advice to
partners in relation to capacity building and the use of RIGHT TO PLAY
resources.
partners in relation to capacity building and the use of RIGHT TO PLAY
resources.
II.
RESPONSIBILITIES
RESPONSIBILITIES
In accordance with Right To Play (RTP) approved
policies and procedures, the incumbent:
policies and procedures, the incumbent:
1. Training and capacity building
· Conducts needs assessment, evaluates the skills of the team (staff and
partners) and recommends the appropriate training.
partners) and recommends the appropriate training.
· Oversees and coordinates the quality implementation of the Continuum of
teacher Training as designed and contextualized by Right To Play Rwanda
teacher Training as designed and contextualized by Right To Play Rwanda
· Develops annual training plan to enhance staff skills and builds their
capacities in line with the RIGHT TO PLAY country plan.
capacities in line with the RIGHT TO PLAY country plan.
· Conducts training sessions in child protection, gender, human rights and
other related subjects.
other related subjects.
· Supports Field Facilitators, Master Trainers, Project officers and other
Stakeholders in identifying the community/partners needs and ensures RIGHT TO
PLAY activities are aligned with project plans and proposals.
Stakeholders in identifying the community/partners needs and ensures RIGHT TO
PLAY activities are aligned with project plans and proposals.
· Trains RIGHT TO PLAY and partner staff and Master Trainers in RIGHT TO
PLAY resources and supports the certification process of Coaches and Coach
Trainers.
PLAY resources and supports the certification process of Coaches and Coach
Trainers.
· Works with Supervisors, partners and Coach Trainers to develop weekly, monthly
and annual Coach training schedules for all project locations.
and annual Coach training schedules for all project locations.
· Oversees Supervisors and Coach Trainers when they train Coaches, and
ensures that all trainings are modified and aligned with proposals and work
plans.
ensures that all trainings are modified and aligned with proposals and work
plans.
· Works with Supervisors and Coach Trainers to evaluate training workshops
and submits evaluation reports to Line Manager.
and submits evaluation reports to Line Manager.
· Trains Supervisors and Coach Trainers in qualitative and quantitative
monitoring tools as well as performance assessment and training needs
assessment.
monitoring tools as well as performance assessment and training needs
assessment.
· Maintains records of the training database as well as the training
library for the benefit and use of the team.
library for the benefit and use of the team.
· Formulates terms of reference for external training when needed,
evaluates the training providers and recommends the appropriate one.
evaluates the training providers and recommends the appropriate one.
2. Activity planning and implementation
· Ensures Project Coordinators, Supervisors and Coach Trainers have a
clear activity plan and works with them to develop and implement activity
schedules for children in all project locations.
clear activity plan and works with them to develop and implement activity
schedules for children in all project locations.
· Together
with Supervisors, encourages and supports Coach-led and community led
initiatives in all project locations.
with Supervisors, encourages and supports Coach-led and community led
initiatives in all project locations.
· Conducts
regular follow-up visits of all project locations to ensure training plans and
implementation aligns with project proposal; supports project team in
developing workshops to best fit the requirement and projects in the field.
regular follow-up visits of all project locations to ensure training plans and
implementation aligns with project proposal; supports project team in
developing workshops to best fit the requirement and projects in the field.
· Ensures integration of partner organization activities into RIGHT TO
PLAY activities and vice versa.
PLAY activities and vice versa.
· Supports Supervisors in regard to training logistics in all project
locations.
locations.
· Provides feedback on new resources and recommends changes based on
country context.
country context.
3. Establish and maintain partnerships
· Represents RIGHT TO PLAY and has regular consultations with Field Staff,
Master Trainers, local partner organizations, stakeholders and key
beneficiaries in all project locations in regards to training and RIGHT TO PLAY
tools.
Master Trainers, local partner organizations, stakeholders and key
beneficiaries in all project locations in regards to training and RIGHT TO PLAY
tools.
· Acts as Child Protection focal point;
· Ensures partner organisations, Master Trainers and Teachers are in
compliance with Child Protection Policy.
compliance with Child Protection Policy.
· Oversee implementation of the Right To Play Child Safeguarding Policy by
staff and partners
staff and partners
· Support Projects to implement the Child Protection component.
4. Performs other duties as assigned.
III.
PLANNING AND ORGANIZING
PLANNING AND ORGANIZING
The incumbent is expected to set his/her own work plan
in line with country plan. The incumbent is also expected to support the
Supervisors and Coach Trainers in developing their activity plans.
in line with country plan. The incumbent is also expected to support the
Supervisors and Coach Trainers in developing their activity plans.
IV.
MINIMUM QUALIFICATIONS
(Must have)
MINIMUM QUALIFICATIONS
(Must have)
(A)
EDUCATION/TRAINING/CERTIFICATION
EDUCATION/TRAINING/CERTIFICATION
Masters’ degree in education or adult education.
(B) EXPERIENCE
5 years’ experience in developing and implementing
training/Capacity Building sessions some of which should have been in senior
level working with NGOs
training/Capacity Building sessions some of which should have been in senior
level working with NGOs
(C)
COMPETENCIES / PERSONAL ATTRIBUTES
COMPETENCIES / PERSONAL ATTRIBUTES
·
Strong interpersonal and
presentation skills
Strong interpersonal and
presentation skills
·
Strong assessment and
evaluation skills
Strong assessment and
evaluation skills
·
Ability to understand
audience and adjust training to their level
Ability to understand
audience and adjust training to their level
·
Strong facilitation skills
Strong facilitation skills
·
Ability to work with children,
youth leaders and adults
Ability to work with children,
youth leaders and adults
·
Coaching and feedback skills
Coaching and feedback skills
(D) TECHNICAL
SKILLS
·
Computer literacy in MS
Word, Power Point, Excel and Internet
Computer literacy in MS
Word, Power Point, Excel and Internet
·
Understanding adult learning
concepts
Understanding adult learning
concepts
·
Understanding of monitoring
and evaluation methods and tools
Understanding of monitoring
and evaluation methods and tools
·
Understanding of different
training techniques
Understanding of different
training techniques
·
Understanding the concept of
Sport for Development
Understanding the concept of
Sport for Development
·
Understanding of the
community needs
Understanding of the
community needs
·
Understanding of Children’s
Rights, Gender and HIV/AIDS
Understanding of Children’s
Rights, Gender and HIV/AIDS
(E)
LANGUAGES
Fluency in spoken and written English, French and local language.
V.
DESIRED QUALIFICATIONS (An Asset)
DESIRED QUALIFICATIONS (An Asset)
·
Master’s degree in adult
education or any related discipline and
Master’s degree in adult
education or any related discipline and
·
Training of Trainer
certificatio
Training of Trainer
certificatio
ADDITIONAL JOB RELATED CONDITIONS
The incumbent’s job involves a lot of travel to the
project locations and may require travel outside the country of operations.
project locations and may require travel outside the country of operations.
POSITION III: LOGISTICS ASSISTANT
Number
: 3
: 3
Reporting
to
: Finance Officer (Kigali) and Project Officer (Rubavu
and Bugesera)
to
: Finance Officer (Kigali) and Project Officer (Rubavu
and Bugesera)
Location
: Kigali, Rubavu and Bugesera
: Kigali, Rubavu and Bugesera
I.
MAIN PURPOSE AND SCOPE JOB SUMMARY
MAIN PURPOSE AND SCOPE JOB SUMMARY
The Logistics Assistant reports directly to the
Finance Officer and is responsible for the proper implementation of logistics
procedures in all Right To Play programs. He/she is the technical focal point
for procurement and transport.
Finance Officer and is responsible for the proper implementation of logistics
procedures in all Right To Play programs. He/she is the technical focal point
for procurement and transport.
II.
RESPONSIBILITIES
RESPONSIBILITIES
In accordance with Right To Play (RTP) approved
policies and procedures, the incumbent:
policies and procedures, the incumbent:
1. Supply chain and procurement
·
Generates and remains up to date on a list of
preferred suppliers; orders and prepares contracts, procures items from local
suppliers or elsewhere as appropriate
Generates and remains up to date on a list of
preferred suppliers; orders and prepares contracts, procures items from local
suppliers or elsewhere as appropriate
·
Responsible for procurement and management of office
supplies such as stationary, cleaning material and catering supplies.
Responsible for procurement and management of office
supplies such as stationary, cleaning material and catering supplies.
·
Keeps clear and well-documented files and
well-organized archives on operations: ledgers, requisition orders, release
orders, stock /Bin cards, stock reports, loss adjustment reports, physical
inventory.
Keeps clear and well-documented files and
well-organized archives on operations: ledgers, requisition orders, release
orders, stock /Bin cards, stock reports, loss adjustment reports, physical
inventory.
·
Receives inventory and provides timely, accurate stock
and inventory reports including equipment tracking reports for management
information and donor reporting purposes.
Receives inventory and provides timely, accurate stock
and inventory reports including equipment tracking reports for management
information and donor reporting purposes.
·
Ensures that RIGHT TO PLAY assets are received, coded
and registered in the assets register and ensures disposal of RIGHT TO PLAY
assets are carried out according to existing policies and specific donor rules.
Ensures that RIGHT TO PLAY assets are received, coded
and registered in the assets register and ensures disposal of RIGHT TO PLAY
assets are carried out according to existing policies and specific donor rules.
·
Manages relationship with venders, suppliers and
contractors to facilitate flow of services.
Manages relationship with venders, suppliers and
contractors to facilitate flow of services.
2.Building/Office Premises
·
Maintains all office buildings and provision of
utilities, highlights facilities and maintenance needs and coordinates with
services providers.
Maintains all office buildings and provision of
utilities, highlights facilities and maintenance needs and coordinates with
services providers.
·
Ensures servicing of generators and monitor fuel
consumption.
Ensures servicing of generators and monitor fuel
consumption.
·
Follows up on leases for all RIGHT TO PLAY
premises/offices.
Follows up on leases for all RIGHT TO PLAY
premises/offices.
3.Fleet management and office support
·
Plans and coordinates the procurement of equipment and
motor vehicle spare parts.
Plans and coordinates the procurement of equipment and
motor vehicle spare parts.
·
Ensures that daily and weekly vehicle and stand-by
generator inspections are performed and that regular servicing is carried out.
Ensures that daily and weekly vehicle and stand-by
generator inspections are performed and that regular servicing is carried out.
·
Facilitates the repair or recovery of vehicle and
generator breakdowns when required, including repair/recovery outside of
working hours; follows up on periodic services of the vehicles.
Facilitates the repair or recovery of vehicle and
generator breakdowns when required, including repair/recovery outside of
working hours; follows up on periodic services of the vehicles.
·
Ensures the annual inspection of vehicles as per the
procedure of the country.
Ensures the annual inspection of vehicles as per the
procedure of the country.
·
Prepares quarter and annual reports on the vehicle
performance i.e. mileage covered and the unit and total cost incurred for each
vehicle.
Prepares quarter and annual reports on the vehicle
performance i.e. mileage covered and the unit and total cost incurred for each
vehicle.
·
Plans and provides all transportation services such as
travel arrangement, booking and ticketing, visa applications, vaccinations,
hotel and taxi booking, travel allowances and expense claims for programme team
as well as other RIGHT TO PLAY staff in line with the stipulated
transport request procedures
Plans and provides all transportation services such as
travel arrangement, booking and ticketing, visa applications, vaccinations,
hotel and taxi booking, travel allowances and expense claims for programme team
as well as other RIGHT TO PLAY staff in line with the stipulated
transport request procedures
·
Stores and tracks assets.
Stores and tracks assets.
·
Follows up with staff members regarding safety issues
to ensure RIGHT TO PLAY standard regulations and security are followed and
properly implemented.
Follows up with staff members regarding safety issues
to ensure RIGHT TO PLAY standard regulations and security are followed and
properly implemented.
·
Follows up with IT provider for maintenance of office
computers.
Follows up with IT provider for maintenance of office
computers.
4.Conference and events management
·
Assists with negotiations for space contracts and
books event space, arranges food and beverage, orders supplies and audiovisual
equipment, makes travel arrangements, orders event signs, and ensures
appropriate décor to meet the quality expectations of the event.
Assists with negotiations for space contracts and
books event space, arranges food and beverage, orders supplies and audiovisual
equipment, makes travel arrangements, orders event signs, and ensures
appropriate décor to meet the quality expectations of the event.
·
Conducts research, makes site visits and finds
resources to help staff make decisions about event possibilities.
Conducts research, makes site visits and finds
resources to help staff make decisions about event possibilities.
·
Keeps track of event finances including check
requests, invoicing, and reporting.
Keeps track of event finances including check
requests, invoicing, and reporting.
5. Team management
·
Supervises and monitors all drivers in their daily
duties (daily vehicle inspections, preventative maintenance reporting,
logbooks, cleaning of vehicles, adherence to safety etc.)
Supervises and monitors all drivers in their daily
duties (daily vehicle inspections, preventative maintenance reporting,
logbooks, cleaning of vehicles, adherence to safety etc.)
·
Ensures that Drivers and Guards are familiar with
their roles and responsibilities within their individual job profiles and
provides all coaching and support to build their capacity.
Ensures that Drivers and Guards are familiar with
their roles and responsibilities within their individual job profiles and
provides all coaching and support to build their capacity.
·
Carries out the performance appraisal of the direct
reporting team.
Carries out the performance appraisal of the direct
reporting team.
6. IT Equipment Maintenance and Management
·
Ensures effective implementation and compliance of
organization IT policies and procedures
Ensures effective implementation and compliance of
organization IT policies and procedures
·
Maintains all company’s IT network, servers and
security systems.
Maintains all company’s IT network, servers and
security systems.
·
Plans and supports scheduled maintenance upgrades and
repairs
Plans and supports scheduled maintenance upgrades and
repairs
·
Supports IT company to investigate, diagnose and solve
computer software and hardware faults
Supports IT company to investigate, diagnose and solve
computer software and hardware faults
·
Responds to breakdowns in the offices
Responds to breakdowns in the offices
·
Maintains records of software licences
Maintains records of software licences
7. Performs other duties as assigned.
II.
PLANNING AND
ORGANIZING
PLANNING AND
ORGANIZING
The incumbent is expected to come up with day to day
plan in line with the country work plan. However, the incumbent is expected to
respond to urgent matters as directed by the Supervisor.
plan in line with the country work plan. However, the incumbent is expected to
respond to urgent matters as directed by the Supervisor.
III.
MINIMUM QUALIFICATIONS (Must have)
MINIMUM QUALIFICATIONS (Must have)
(A)
EDUCATION/TRAINING/CERTIFICATION
EDUCATION/TRAINING/CERTIFICATION
Diploma in
procurement, supply chain management or other related discipline
procurement, supply chain management or other related discipline
(B) EXPERIENCE
2years’ experience in procurement related responsibilities at the
national or international level
national or international level
(C) COMPETENCIES / PERSONAL ATTRIBUTES
·
Understanding of quality control processes
Understanding of quality control processes
·
Excellent organization and communication skills
Excellent organization and communication skills
·
Ability to work independently
Ability to work independently
·
Ability to work well under tight deadline
Ability to work well under tight deadline
·
Integrity and details focused
Integrity and details focused
·
Excellent research and negotiation skills
Excellent research and negotiation skills
·
Ability to manage a team and provide feedback
Ability to manage a team and provide feedback
(D) TECHNICAL
SKILLS
·
Proficiency in use of Microsoft applications,
including Excel, Word
Proficiency in use of Microsoft applications,
including Excel, Word
·
Ability to use automated procurement systems
Ability to use automated procurement systems
·
Understanding of fleet management
Understanding of fleet management
·
Written and oral communication skills
Written and oral communication skills
·
Skilled in record keeping and documentation
Skilled in record keeping and documentation
·
Skilled in IT Equipment maintenance and management
Skilled in IT Equipment maintenance and management
(E)
LANGUAGES
Fluency
in spoken and written English, French and local language(s).
in spoken and written English, French and local language(s).
IV.
DESIRED QUALIFICATIONS (An Asset)
DESIRED QUALIFICATIONS (An Asset)
·
Previous work experience
with an l/NG
Previous work experience
with an l/NG
POSITION IV : DRIVER
Reporting to: Logistics Assistant.
Location: Kigali (May be shifted to
other locations)
other locations)
I.
MAIN PURPOSE AND SCOPE JOB SUMMARY
MAIN PURPOSE AND SCOPE JOB SUMMARY
The Driver reports directly to the Finance Officer.
The main responsibility of the Driver is to provide safe transport services of
passengers as required ensuring that safety regulations are adhered
to by all his passengers at all times.
The main responsibility of the Driver is to provide safe transport services of
passengers as required ensuring that safety regulations are adhered
to by all his passengers at all times.
II. RESPONSIBILITIES
In accordance with Right To Play (RTP) approved
policies and procedures, the incumbent:
policies and procedures, the incumbent:
1. Driving
and vehicle maintenance
and vehicle maintenance
· Provides driving services to staff and other
passengers between locations as scheduled by supervisor.
passengers between locations as scheduled by supervisor.
· Conducts daily checks of the assigned vehicle
for proper levels of fuel, motor oil, tire pressure, brakes and water level.
for proper levels of fuel, motor oil, tire pressure, brakes and water level.
· Performs minor maintenance when necessary.
· Presents car in a clean and tidy manner, washing
it when required.
it when required.
· Maintains mileage log book and schedules regular
maintenance service with approval from supervisor.
maintenance service with approval from supervisor.
· Keeps all vehicle documents including vehicle
registration, insurance, road tax, parking fees, road licenses and others,
updated at all times.
registration, insurance, road tax, parking fees, road licenses and others,
updated at all times.
· Stocks essential vehicle supplies such as first
aid kit and necessary spare parts ready at all times.
aid kit and necessary spare parts ready at all times.
· Undertakes errands to and/or from vendors,
suppliers and banks or any other places/sites as requested by supervisor.
suppliers and banks or any other places/sites as requested by supervisor.
· Reports incidents and necessary repairs to
supervisor and authorities according to existing operating procedure.
supervisor and authorities according to existing operating procedure.
2. Performs other duties as
assigned.
assigned.
V. PLANNING AND ORGANIZING
The
incumbent follows a pre-set schedule usually provided by the direct supervisor,
and determines how much time is needed and which route to take to reach the
destination. The incumbent should plan the renewal of vehicle
documents based on the expiration date.
incumbent follows a pre-set schedule usually provided by the direct supervisor,
and determines how much time is needed and which route to take to reach the
destination. The incumbent should plan the renewal of vehicle
documents based on the expiration date.
When prioritization is required, the incumbent will
consult with his/her supervisor for direction.
consult with his/her supervisor for direction.
V. MINIMUM QUALIFICATIONS (Must have)
(A)
EDUCATION/TRAINING/CERTIFICATION
EDUCATION/TRAINING/CERTIFICATION
·
High school certificate/Diploma
High school certificate/Diploma
·
A valid driving license category B
A valid driving license category B
(B) EXPERIENCE
3 to 5 years’ experience as a driver (carrying
passengers) with a recognized organization
passengers) with a recognized organization
(C) COMPETENCIES / PERSONAL ATTRIBUTES:
·
Able to follow a pre-set
schedule and create a plan to reach the required destination on time
Able to follow a pre-set
schedule and create a plan to reach the required destination on time
·
Good interpersonal and organizational skills
Good interpersonal and organizational skills
·
Able to work well with
people from varied backgrounds and cultures at all levels in organization
Able to work well with
people from varied backgrounds and cultures at all levels in organization
·
Able to work as part of a
team and is flexible and adaptable
Able to work as part of a
team and is flexible and adaptable
·
Able to work under pressure
Able to work under pressure
(D) TECHNICAL
SKILLS
·
Understands and performs
safe driving techniques
Understands and performs
safe driving techniques
·
Skilled in minor car repair
Skilled in minor car repair
·
Able to drive for long
periods of time
Able to drive for long
periods of time
·
Understands highway code
and road rules of the country
Understands highway code
and road rules of the country
·
Good oral communication
skills
Good oral communication
skills
(E)
LANGUAGES
Fluency in local language.
Reading, writing and speaking in English and French are required
Reading, writing and speaking in English and French are required
VI. DESIRED QUALIFICATIONS (An Asset)
·
First Aid training
First Aid training
·
Previous experience working in an international
organization
Previous experience working in an international
organization
·
Drivers school training
Drivers school training
POSITION V: Field Facilitator
Number
: 5
: 5
Reporting
to
: Project Officer
to
: Project Officer
Location
: Ruhango, Rubavu and Kayonza
: Ruhango, Rubavu and Kayonza
I.
MAIN PURPOSE AND SCOPE JOB SUMMARY
MAIN PURPOSE AND SCOPE JOB SUMMARY
The Field Facilitator reports
directly to the Project Officer (PO) and is responsible for the implementation
of Right To Play (RTP) project activities. S/he provides support and guidance
to the community team in using RTP tools in the project location. He/she is also responsible for monitoring the project for
quality of delivery and effectiveness
directly to the Project Officer (PO) and is responsible for the implementation
of Right To Play (RTP) project activities. S/he provides support and guidance
to the community team in using RTP tools in the project location. He/she is also responsible for monitoring the project for
quality of delivery and effectiveness
(A) INDIRECT
TECHNICAL REPORTING LINES
TECHNICAL REPORTING LINES
Job title: – Coach
Trainer
Teacher Trainer/ Master Trainers
Trainer
Teacher Trainer/ Master Trainers
– Teachers/Coaches
Number of Employees/ Volunteers per Job Title: Varies per country (50 to 200)
(B)
INDIRECT ADVISORY RESPONSIBILITES
INDIRECT ADVISORY RESPONSIBILITES
The Field Facilitator provides
advice to the partners and community team regarding RTP tools.
advice to the partners and community team regarding RTP tools.
II.
RESPONSIBILITIES
RESPONSIBILITIES
In
accordance with Right To Play (RTP) approved policies and procedures, the
incumbent:
accordance with Right To Play (RTP) approved policies and procedures, the
incumbent:
1. Activity Planning and
Implementation
Implementation
·
Ensures participation of partners, children/young
people and stakeholders in the process of project planning and implementation
of the proposed activities.
Ensures participation of partners, children/young
people and stakeholders in the process of project planning and implementation
of the proposed activities.
· Supports Coaches and Coach Trainers in developing their activity plans
and chedules, encourages their initiatives while ensuring alignment with
project proposal, facilitates their activities and reports to the PO.
and chedules, encourages their initiatives while ensuring alignment with
project proposal, facilitates their activities and reports to the PO.
·
Organizes and conducts special events activities, play
days and sports tournaments.
Organizes and conducts special events activities, play
days and sports tournaments.
·
In coordination with partners, Coaches and Coach
Trainers, evaluates events, provides updates of lessons learned and best
practices and reports on progress and challenges as they arise.
In coordination with partners, Coaches and Coach
Trainers, evaluates events, provides updates of lessons learned and best
practices and reports on progress and challenges as they arise.
·
Manages the logistical arrangements for training
workshops and events.
Manages the logistical arrangements for training
workshops and events.
· Assesses training needs of Coach Trainers, Coaches, Junior Leaders and
partners, recommends the suitable intervention, works with them to develop
training schedules, facilitates training workshops conducted by other program
staff and participates in the training as required.
partners, recommends the suitable intervention, works with them to develop
training schedules, facilitates training workshops conducted by other program
staff and participates in the training as required.
· Facilitates the training sessions conducted by Coach Trainers, evaluates
them and reports to the PO.
them and reports to the PO.
·
Handles equipment management and distribution in the
assigned community.
Handles equipment management and distribution in the
assigned community.
·
Handles advances payments and manages cash money used
for the activity implementation.
Handles advances payments and manages cash money used
for the activity implementation.
·
Follows up on how partners
are spending budget received for project implementation in the location and
verifies the accuracy of their financial reports and receipts.
Follows up on how partners
are spending budget received for project implementation in the location and
verifies the accuracy of their financial reports and receipts.
·
Assesses needs for facility repairsand upgrades in the
community, facilitates the authorized work and ensures that overall work has been
completed in accordance with the approved standards
Assesses needs for facility repairsand upgrades in the
community, facilitates the authorized work and ensures that overall work has been
completed in accordance with the approved standards
2. Monitoring and Reporting
·
Conducts regular field visits with partners, Coach
Trainers and Coaches to follow up and provide support as needed.
Conducts regular field visits with partners, Coach
Trainers and Coaches to follow up and provide support as needed.
·
Trains partners, Coaches and Coach Trainers in the
quantitative data collection tools and qualitative monitoring tools and ensures
accurate and timely submission of quantitative and qualitative data to RTP
team.
Trains partners, Coaches and Coach Trainers in the
quantitative data collection tools and qualitative monitoring tools and ensures
accurate and timely submission of quantitative and qualitative data to RTP
team.
·
Documents project successes and activity
implementation processes
Documents project successes and activity
implementation processes
·
Provides quality and timely narrative, qualitative and
quantitative monitoring information/data to support monthly, quarterly and
annual reports to update Country and Regional Office on project progress.
Provides quality and timely narrative, qualitative and
quantitative monitoring information/data to support monthly, quarterly and
annual reports to update Country and Regional Office on project progress.
·
Submits financial reports related to activity
implementation.
Submits financial reports related to activity
implementation.
·
Ensures partners and Coaches are in compliance with
Child Protection Policy.
Ensures partners and Coaches are in compliance with
Child Protection Policy.
3.Establish and Maintain
Partnerships
Partnerships
·
Identifies community needs, participates in the
selection of communities and partners to be included in RTP program in the
respective Field.
Identifies community needs, participates in the
selection of communities and partners to be included in RTP program in the
respective Field.
· Represents RTP at community level and in relevant forums and have
regular consultations with local partners, stakeholders and key beneficiaries
in the assigned community.
regular consultations with local partners, stakeholders and key beneficiaries
in the assigned community.
4.Supervision and Guidance
·
Conducts performance assessment of Teachers Trainers
or Master Trainers and Teachers and recommends incentives based on the approved
incentive criteria.
Conducts performance assessment of Teachers Trainers
or Master Trainers and Teachers and recommends incentives based on the approved
incentive criteria.
· In collaboration and consultation with partners, PO and the Training
Officer implement a Coach Incentive system.
Officer implement a Coach Incentive system.
· In collaboration and consultation with partners identifies potential
Coaches who can become Coach Trainers.
Coaches who can become Coach Trainers.
· Recommends Coach Trainers and Coaches for certification.
5.Performs other duties as assigned
III.
PLANNING AND
ORGANIZING
PLANNING AND
ORGANIZING
The
incumbent is expected to plan his/her own work and to consult with the Project
Officer to ensure that the work plan is in line with the approved project work
plan. The incumbent is also expected to coordinate the plan with partners.
incumbent is expected to plan his/her own work and to consult with the Project
Officer to ensure that the work plan is in line with the approved project work
plan. The incumbent is also expected to coordinate the plan with partners.
IV.
MINIMUM QUALIFICATIONS (Must have)
MINIMUM QUALIFICATIONS (Must have)
(A)
EDUCATION/TRAINING/CERTIFICATION
EDUCATION/TRAINING/CERTIFICATION
Bachelor’s degree in development, education, social sciences, adult
education
education
(B)
EXPERIENCE
EXPERIENCE
4
years’ experience working in education project implementation or part of which
should have been in leading a team in International NGOs in Rwanda.
years’ experience working in education project implementation or part of which
should have been in leading a team in International NGOs in Rwanda.
(C)
COMPETENCIES / PERSONAL ATTRIBUTES
COMPETENCIES / PERSONAL ATTRIBUTES
· Ability to confidently represent oneself and Right To Play
· Effective planning and organizing skills
· Coaching and feedback skills
· Excellent communication skills both verbal and written
· Strong development and team building skills
(D) TECHNICAL SKILLS
· Understanding of adult education principles
· Computer literacy in MS Word and Excel and Internet
· Effective report writing
· Understanding of a community-led process
· Understanding of the concept of sport for development
· Understanding of child rights and child protection as well as education
context in Rwanda
context in Rwanda
· Holding a valid driving license Category A
(E) LANGUAGES
Excellent spoken and written English and local
language(s). Knowledge of French required
language(s). Knowledge of French required
V.
DESIRED QUALIFICATIONS (An Asset)
DESIRED QUALIFICATIONS (An Asset)
· Experience implementing a development program with local populations in
both rural and urban settings
both rural and urban settings
· Experience in training, leading workshops and teaching
· Personal sport and activity background with coaching experience
VI.
ADDITIONAL JOB RELATED CONDITIONS
ADDITIONAL JOB RELATED CONDITIONS
The incumbent is
expected to travel to project locations using an RTP car or motorcycle and in
some cases the incumbent may need to walk between the project’s locations.
expected to travel to project locations using an RTP car or motorcycle and in
some cases the incumbent may need to walk between the project’s locations.
The incumbent is required to
have a driving licence Category A
have a driving licence Category A
3. OTHER GENERAL CONSIDERATIONS
Compensation: We offer a competitive
compensation package.
compensation package.
Employment Start Date: Immediately (November 1st
preferably)
preferably)
Contract Duration: 1 year with possibility
of renewal (40 hours per week)
of renewal (40 hours per week)
HOW TO APPLY:
If you are interested in applying for one of the above
described positions, please send your resume and cover letter to righttoplayrwanda@yahoo.com.
described positions, please send your resume and cover letter to righttoplayrwanda@yahoo.com.
Kindly include “the position you are
applying for” and “your name” in the subject line. Please
indicate your salary expectations in the cover letter.
applying for” and “your name” in the subject line. Please
indicate your salary expectations in the cover letter.
Right To Play reserves the right to ignore any application
that does not meet the above described indications.
that does not meet the above described indications.
While we thank all applicants for their interest, only
those selected for interviews will be contacted.
those selected for interviews will be contacted.
Right To Play is a child-centered organization. Our
recruitment and selection procedures reflect our commitment to the safety and
protection of children in our programs.
recruitment and selection procedures reflect our commitment to the safety and
protection of children in our programs.
Right To Play – Human Resources Philosophy
Right To Play is an international humanitarian
organization that uses the power of sport and play to improve the lives of
children in the disadvantaged areas of the world. We believe that all children
have the right to play.
organization that uses the power of sport and play to improve the lives of
children in the disadvantaged areas of the world. We believe that all children
have the right to play.
Right To Play’s human resources philosophy reflects
the spirit that drives the organization. The philosophy influences the kind of
people who are interested in working for us, the kind of people we recruit and
how we treat our people.
the spirit that drives the organization. The philosophy influences the kind of
people who are interested in working for us, the kind of people we recruit and
how we treat our people.
Right To Play’s culture is entrepreneurial, where
employees are encouraged and empowered to perform in the context of rapid
international growth, and to aim for the highest quality and adopt global best
practices in delivering our programs.
employees are encouraged and empowered to perform in the context of rapid
international growth, and to aim for the highest quality and adopt global best
practices in delivering our programs.
Our employees are global citizens who are passionate
about improving the world we live in through value-based grassroots activities.
We work on the ground with and through people in the communities we serve to
improve the lives of their children. By having a constant presence in these
communities and helping them develop the resources and skills they need to help
themselves, we aim for sustainable, long-term development.
about improving the world we live in through value-based grassroots activities.
We work on the ground with and through people in the communities we serve to
improve the lives of their children. By having a constant presence in these
communities and helping them develop the resources and skills they need to help
themselves, we aim for sustainable, long-term development.
To translate our vision into action, our philosophy
for delivering our programs is “LOOK AFTER YOURSELF, LOOK AFTER ONE ANOTHER”.
Our employees are the backbone of this delivery, and the philosophy supports
them by defining the desired outcomes of our human resources philosophy. This
means that we pay competitive salaries, provide comprehensive benefits,
encourage employee social events, provide development opportunities and a great
work environment.
for delivering our programs is “LOOK AFTER YOURSELF, LOOK AFTER ONE ANOTHER”.
Our employees are the backbone of this delivery, and the philosophy supports
them by defining the desired outcomes of our human resources philosophy. This
means that we pay competitive salaries, provide comprehensive benefits,
encourage employee social events, provide development opportunities and a great
work environment.
We measure the success of this philosophy by
indicators such as employee satisfaction surveys and staff turnover rate, as
well as the overall success of Right To Play.
indicators such as employee satisfaction surveys and staff turnover rate, as
well as the overall success of Right To Play.


