Save the Children, Senior Human Resource Coordinator Jobs in Rwanda

stricts in
Rwanda with a current staff complement of approximately 183 staff.

• JD
  Reviews to ensure they are in the right format and includes all necessary
  information
• Raising
  Recruitment Planners & Purchase Request (with the help of an intern)
• Adverts
  preparation
• Longlisting
  and shortlisting
• Working
  with hiring managers to prepare written tests and interview questions
• Sitting
  in interviews (Coordinator level and below
• Preparing
  interview reports
• Preparing
  conditional offers
• Preparation
  of staff contracts
• Offering
  guidance on reference checks and vetting to the HR Intern
• Responsible
  for the entire cycle of on boarding for new employees, monitoring the
  effectiveness of these processes and feedback to the HRD.
• Staff
  confirmation after probation as approved by HRD

• Check
  that staff have set objectives (probation and new objectives for new year)
• Prepare
  a timetable with the timelines for performance appraisals-to be shared
  with HRD for review and approval
• Support
  staff and managers on the performance appraisal process
• Follow
  up with staff and managers to get mid-year and end year, and end of
  probation appraisals completed on time
• Prepare
  and update a tracker on the performance appraisal process
• Highlight
  the learning and development gaps from the performance appraisals and
  share with HR Director

• In
  consultation with the Field & Programs Managers, oversee the
  recruitment (engagement of volunteers) to ensure proper process is
  followed (advertising, interviews, reference checks and contracts are
  issued) or identifying suitable volunteers/Casuals from existing database
• Ensure
  proper documentation of volunteers/Casuals are kept (contracts, signed
  policy documents etc)
• Work
  with finance to ensure payments to volunteers and casuals is supported
  with contracts
• Support
  managers in maintaining and updating the volunteer’s/Casuals database
• Support
  managers with performance management of volunteers/Skilled casuals.

• In
  collaboration with HRD, mediate conflicts, grievances and harassment cases

• Ensure
  compliance with and promoting all SCI policies such as Code of Conduct,
  Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
• Advising
  on staff relations issues
• Facilitate
  and administer staff medical insurance schemes

• Work
  with Child Safeguarding focal point to ensure all staff and volunteers are
  inducted on CSG and keeping a tracker of trained staff and refreshers.

• Tracking
  trainings attended by staff, including e-learning programmes if any
• Report
  to HR & Admin Director on a monthly basis on staffing trends, training
  statistics, recruitments resourcing plans, exit interviews, performance
• Ensure
  staff personal files are maintained up to date and kept in locked cabinet
  to protect the private confidential information and maintain accuracy and
  integrity of data.

• In
  charge of admin functions for the field office

• Holds
  self-accountable for making decisions, managing resources efficiently,
  achieving and role modelling Save the Children values
• Holds
  the team and partners accountable to deliver on their responsibilities –
  giving them the freedom to deliver in the best way they see fit, providing
  the necessary development to improve performance and applying appropriate
  consequences when results are not achieved

• Sets
  ambitious and challenging goals for themselves (and their team), takes
  responsibility for their own personal development and encourages others to
  do the same
• Widely
  shares their personal vision for Save the Children, engages and motivates
  others
• Future
  orientated, thinks strategically

• Builds
  and maintains effective relationships, with their team, colleagues,
  members and external partners and supporters
• Values
  diversity, sees it as a source of competitive strength
• Approachable,
  good listener, easy to talk to

• Develops
  and encourages new and innovative solutions
• Willing
  to take disciplined risks

• Honest,
  encourages openness and transparency

• University
  degree in Human Resources Management, Business Administration, Social
  Sciences, or other related academic discipline, with a postgraduate
  specialisation in Human Resources;
• Minimum
  3 years relevant human resources management experience in a corporate or
  INGO environment;
• Strong
  Planning, coordination, and reporting skills, with the ability to organise
  a substantial workload comprised of complex, diverse tasks and
  responsibilities;
• In-depth
  knowledge of employee relations and develop and maintain knowledge of
  current Rwanda  employment legislation;

• Attention
  to detail
• Demonstrated
  capability and proactivity in problem solving
• Resourcefulness
  and creativity in developing the role of HR within the programme and
  ensuring the most effective support to line management;

• Strong
  communication, people management and interpersonal skills in English, with
  experience in leading multicultural, multi-location, teams;
• Willingness
  to travel to field locations
• Complying
  with and promoting all Save the Children’s Global policies such as Child
  Safeguarding, Whistle blowing, Fraud, and Health and Safety.

• Experience
  in HR provision in emergency response;
• Background
  in large international non-governmental organisation or other
  international relief/development body.

• We
  need to keep children safe so our selection process, which includes
  rigorous background checks, reflects our commitment to the protection of
  children from abuse.

• The
  role holder is required to carry out the duties in accordance with SCI
  Health and Safety policies and procedures.