Finance & Administration Director Jobs Vacancy

undedprojectConduct of National
(Population-Based) HIV/AIDS Impact Survey in Rwanda. Under the supervision
of the Project Director (PD), the Finance and Administration Director will be
responsible for ensuring that financial management, personnel, administrative,
and contractual operations systems are conducted according to ICAP regulations,
standard operating procedures, and good business practices.

• Establish
  and oversee all office functions, including negotiating office lease,
  procuring office furniture, equipment and vehicles, and hiring/managing
  admin and finance staff.
• Oversee
  all project-specific financial planning, budgeting, and reporting.
• Prepare
  accurate project budgets; track expenses; oversee payroll, benefits, and
  reimbursements; ensure that required project financial controls and cost
  performance monitoring mechanisms are in place and adhered to; prevent
  over-expenditure of budgets; ensure proper safeguards of funds; and ensure
  compliance with established U.S. Government and ICAP financial and
  accounting procedures.
• Apply
  detailed financial reporting and project cost reimbursement process in
  accordance with established financial system.
• In
  collaboration with the PD, manage all local sub-awards and ensure
  sub-awardees’ compliance and reporting.
• Provide
  guidance and support for contract development and management.
• Record
  and document all financial transactions into an approved ICAP Field
  Expense Accounting System and submit timely monthly reports.
• Maintain
  current standing with all mandated tax and registrations, including
  submission of payments and required reports.
• Oversee
  local procurements and execute all approved payments for local vendors,
  contractors, and consultants for goods and services received, in
  accordance with the laws and regulations of CDC, as well as with ICAP and
  USG regulations.
• Assist
  in the preparation and management of project budgets and pipeline
  expenditures.
• Maintain
  inventories and controls over project office fixed assets (e.g. computer
  equipment).
• Manage
  timesheets for staff, ensuring timely submission, approval, accuracy, and
  filing.
• Prepare
  country activity travel advances and process travel claims, and work with
  country program staff to resolve accounting related issues.
• Maintain
  an effective office country filing system.
• Perform
  other duties as assigned.

• At
  least seven years of experience in a senior administrative position with
  advanced bookkeeping responsibilities.
• Demonstrated
  experience managing PEPFAR, or other donor-financed projects.
• Strong
  familiarity and command of USG regulations and compliance, as well as
  supervisory and management skills.
• Computer
  skills, including proficiency in Microsoft Office Suite applications and
  Quickbooks.
• Experience
  developing and interpreting standard financial reports (Balance Sheet,
  Income Statement, Cash Flow) and creation of Journal entries preferred.