IEBC Commission Secretary / Chief Executive Officer and Deputy Commission Secretaries Jobs Vacancies in Kenya

Republic of Kenya

The Independent Electoral and Boundaries Commission (IEBC)

Vacancies in the Positions of Commission Secretary/ Chief Executive Officer and
Deputy Commission Secretaries

The Independent Electoral and Boundaries Commission (IEBC) is an independent
Constitutional Commission established under Article 88 of the Constitution of
Kenya.

The Commission is responsible for conducting or supervising referenda and
elections to any elective body or office established by the constitution and
any other elections as prescribed by an Act of Parliament and in particular
for:

(a) the continuous registration of citizens as voters;

(b) the regular revision of the voters’ roll;

(d) the regulation of the process by which parties nominate candidates for
elections;

(e) the settlement of electoral disputes, including disputes relating to or
arising from nominations, but excluding election petitions and disputes
subsequent to the declaration of election results;

(f) the registration of candidates for election;

(g) voter education;

(h) the facilitation of the observation, monitoring and evaluation of
elections;

(i) the regulation of the amount of money that may be spent by or on behalf of
a candidate or party in respect of any election;

(j) the development and enforcement of a code of conduct for candidates and
parties contesting elections;

(k) the monitoring of compliance with the legislation required by Article 82
(1) (b) of the Constitution relating to nomination of candidates by parties;

(l) the investigation and prosecution of electoral offences by candidates,
political parties or their agents pursuant to Article 157(12) of the
Constitution;

(m) the use of appropriate technology and approaches in the performance of its
functions;

(n) such other functions as are provided for by the Constitution or any other
written law.

The Independent Electoral and Boundaries Commission (IEBC) is committed to
upholding national values and principles of governance as enshrined in Article
10 and the values and principles of public service in Article 232(1) and (2) of
the Constitution.

These values and principles are fundamental to the mandate of IEBC in ensuring
credible, transparent, free and fair elections.

Pursuant to the provisions of Articles 248(2), 250 (12) and 252(1) (c) of the
Constitution of Kenya and Sections 10(1), 11 and 12 of the Independent
Electoral and Boundaries Commission (IEBC) Act of 2011, the Commission hereby
invites applications for the positions of Commission Secretary/ Chief Executive
Officer and Deputy Commission Secretaries.

I. Commission Secretary / Chief Executive Officer

Ref. V.NO/IEBC/1/2011

Functions and Duties of Commission Secretary

The Secretary shall, in the performance of the functions and duties of office,
be responsible, answerable and report to the Commission.

The Secretary shall be the Chief Executive Officer and the Accounting Officer
of the Commission.

The Secretary shall ensure the implementation of the Commission’s decisions,
policies and programmes.

Specifically the secretary shall be responsible for:

providing
requisite leadership to the secretariat to ensure the Commission attains
high level of professionalism and ethical standards in its entire mandate
policies and programmes;
heading the
Secretariat which shall perform the day to day administrative functions of
the Commission;
preparing the
Commission’s annual plans and estimates;
overseeing
financial and administrative management of the Commission;
driving the
Commission’s vision and mission through the implementation of its
strategic plan;
mobilizing and
managing the resources of the Commission to achieve its core mandate;
assignment of
duties and supervision of all employees of the Commission;
facilitating,
co-coordinating and ensuring execution of Commission’s mandate;
ensuring staff
compliance with public ethics and values;
all the
Commissions documents as the chief custodian; and
the
performance of such other duties as may be assigned by the law and
Commission.

Qualifications,
Skills and Experience for Appointment

be a citizen
of Kenya;
holds a degree
from a recognized university;
have at least
five years’ proven relevant experience at management level in either:
electoral matters, management, finance, governance, public administration,
law, political science;
Masters Degree
in any relevant field will be an added advantage;
must be
computer literate;
meets the
requirements of Chapter Six of the Constitution.

Duration
of Service

The secretary shall hold office for a term of five years but shall be eligible
for re-appointment for one further term of five years.

II. Deputy Commission Secretary (Operations)

Ref. V.NO/IEBC/2/2011

The Deputy Commission Secretary (Operations) is one of the deputies to the
Commission Secretary/CEO in the management of the Secretariat and is
responsible for direct supervision of the core functions including voter
registration, electoral operations, voter education, political party liaison
and related activities.

A key part of this role is ensuring synergy within the support functions to
deliver results.

Functions and Duties of the Deputy Commission Secretary (Operations)

Responsible
for planning the electoral cycle and operational planning of electoral
events.
Responsible
for the management and coordination of the Commission’s regional electoral
offices.
Monitor and
ensure the effective and efficient performance of core functions
including; voter education, voter registration, boundary databases,
electoral operations and electoral dispute resolution.
Responsible
for integration of appropriate technology in electoral operations and
processes.
Advising on
the electoral cycle planning and management including development of
proposals for reforms and change initiatives.
Overseeing the
development of a voter registration plan, structures and processes to
deliver a certified and credible National Voter Register.
Overseeing the
development of voter education plans, strategies and collaborations.
Coordinating
the development of the electoral calendar and manage its execution.
Overseeing
electoral logistics, warehouse management for the Headquarter and the
regions.
Working
closely with the Commission Secretary/CEO and Deputy Commission Secretary
(Support Services) to ensure synergy in order to deliver results
Perform such
other duties that maybe assigned by the Commission.

Qualifications,
Skills and Experience for Appointment

Be a citizen
of Kenya;
Holds a degree
from a recognized University in Social Sciences, Public, Finance, Law,
Business Administration or any other degree in any other related and
relevant field;
have at least
five years’ proven relevant experience at senior management level with a
demonstrated track record in delivering significant strategic initiatives;
Proven
experience or a strong appreciation of electoral administration or
electoral reform is mandatory;
Masters Degree
in any relevant field will be an added advantage;
Must be
computer literate.

Duration
of Service

The Deputy Commission Secretary (Operations) shall hold office for a term of
five years but shall be eligible for re-appointment for one further term of
five years.

III. Deputy Commission Secretary (Support Services)

Ref. V.NO/IEBC/3/2011

The Deputy Commission Secretary (Support Services) is one of the deputies to
the Commission Secretary/CEO to the in the management of the Secretariat and is
responsible for direct supervision of the support functions of the Commission
which includes human resources, financial services, legal, ICT services,
research and Development services.

A key part of this role is ensuring synergy within the support functions to
deliver results.

Functions and Duties of the Deputy Commission Secretary (Support Services)

Responsible
for the day-to-day professional management of the Commission’s support
services functions.
Responsible
for the management and coordination of the Commission’s support services
functions.
Overseeing the
Commission’s procurement and warehousing functions and ensure compliance
with the Public Procurement and disposal regulations.
Providing
strategic direction in the performance of the Commission’s support
function and operations and ensure periodic reporting.
Overseeing the
adequate staffing the Commission with competent, efficient and effective
employees.
Overseeing the
outside public’s communication function of the Commission.
Working closely
with the Commission Secretary/CEO and the Deputy Commission Secretary
(Operations) to ensure delivery of Commissions key results
Perform such
other duties that maybe assigned by the Commission.

Qualifications,
Skills and Experience for Appointment

Be a citizen
of Kenya;
Holds a degree
from a recognized University in Social Sciences, Public, Finance, Law,
Business Administration, Logistics or any other degree in any other
related and relevant field;
Have at least
five years’ proven relevant experience at senior management level with a
demonstrated track record in delivering significant strategic initiatives;
Proven
experience or a strong appreciation of electoral administration or
electoral reform process is mandatory;
Masters Degree
in any relevant field will be an added advantage;
Must be
computer literate.

Duration
of Service

The
Deputy Commission Secretary (Support Services) shall hold office for a term of
five years but shall be eligible for re-appointment for one further term of
five years.

Integrity
Clearance

In
addition to the qualifications set above, the applicants must further meet and
evidence the following clearances:

a)
Director, Ethics and Anti-Corruption (EACC)

b)
Director, Criminal Investigation Department (CID)

c)
Commissioner General, Kenya Revenue Authority (KRA)

d)
Director of Public Prosecutions (DPP)

e)
Chief Executive Officer, Higher Education Loans Board (HELB)

f)
Professional bodies (where applicable) to which the applicant belongs such as
LSK, ICPAK, AAK, IEK etc

g)
Credit Reference Bureau Africa Limited or MetropolCredit Reference Bureau.

Security
Clearance

All
shortlisted applicants may be subjected by the Commission to a security
clearance by National Security and Intelligence Service (NSIS).

Application
Submissions

An
applicant must clearly indicate the position and vacancy number to which they
are applying for;

(b)
Interested Candidates are requested to submit their duly completed IEBC
Application Form together with an up-to-date curriculum vitae, copies of Certificates
and testimonials, email and telephone contacts together with names, telephone
and email contacts of three (3) referees who
must
be familiar with the candidates previous work experience;

(c)
The
IEBC Application Form is available at the IEBC website (www.iebc.or.ke)
or may be collected from 6th Floor, Anniversary Towers, University Way,
Nairobi;

(d)
Applications and supporting documents shall be –

i.
Delivered to the IEBC Chairperson, 6th Floor, Anniversary Towers, University
Way, Nairobi; and/or

ii.
Submitted electronically as PDF format attachment to recruit@iebc.or.ke

(e)
All
submitted applications must be referenced;

(f)
Applications shall be addressed to –

The
Chairperson,
Independent
Electoral and Boundaries Commission (IEBC), 6th
Floor,
Anniversary Towers, University Way,
P.O.
Box 45371-00100, GPO, Nairobi.

To
reach the IEBC Chairperson on or before 5:00 PM on Tuesday, 10th January 2012.

Disqualification
Criteria

The
following persons are and/or will be excluded:

(a)
Any person who has at any time within the preceding five years, held office, or
stood for election in Parliamentary or civic elections;

(b)
Any person who has been a member of a governing body or any political party or
affiliated groups to those political parties in the last five years;

(d)
Any person who canvasses directly, indirectly, by proxy, by emissary, by tribal
or clan whipping, by pressure groups, by other associations or in any other
way;

(e)
Any person who, knowingly, willingly and blatantly lies, misrepresents, cheats
and fails to disclose material facts.

Important
Notice

i)
Names of all applicants and the interview schedule of the shortlisted shall be
published in the print media and in the Commission’s website: www.iebc.or.ke
after the closure of the advert.

ii)
Only shortlisted candidates will be contacted for interviews.

The
Chairperson,
Independent
Electoral and Boundaries Commission (IEBC),
6th
Floor, Anniversary Towers, University Way,
P.O.
Box 45371-00100 GPO, Nairobi.