International Rescue Committee (IRC) Latest Jobs Vacancies

The
International Rescue Committee (IRC) responds to the world’s worst humanitarian
crises and helps people to survive and rebuild their lives. Founded in 1933 at
the request of Albert Einstein, the IRC offers lifesaving care and
life-changing assistance to people affected by war or disaster. At work today
in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to
millions who are uprooted and struggling to endure. The IRC leads the way from
harm to home.

We
are recruiting to fill the position below:

Job
Title: Grants
Coordinator
Location: Maiduguri, Borno

Background

IRC
entered Nigeria in October 2012 in response to a widespread flood
disaster. Since then, the IRC has expanded its scope and size of the
programs as new areas became accessible after prolonged conflict and
insecurity, in Adamawa, Borno and Yobe States.
The
IRC’s response to the humanitarian situation includes integrated health
and nutrition services, reproductive health care and women protection
services, Environmental Health, Child Protection, Education and General
Protection. In 2015, IRC Nigeria developed a five-year long term Strategy
Action Plan. The plan has Health, Education and Economic Wellbeing as high
priority program areas.

Scope
of Work

The
Grants Coordinator will lead grant management for the IRC in Nigeria.
The
position reports to the Deputy Director for Programs (DDP) and supervises
the Grants Managers.
This
position is based in Maiduguri with trips to other field sites where The
IRC has operations as needed.
The
Grants Coordinator will work collaboratively with the IRC’s Senior
Management Team, the technical coordinators, M&E team, operations
team, and the finance team.

Major
Responsibilities
Proposal Development:

Lead
coordination of proposal development working with program staff and
ensuring proper review at the HQ level, gathering input from technical
coordinators, technical advisors, Research, Monitoring and Evaluation
staff, and the Regional Unit. Tasks include:

Analyzing
requests for proposals:

Writing
budget narratives, edit proposals, and ensure proper proposal and grant
management procedures are followed.
Organizing
and managing the use of timelines, templates and guidelines for proposals
Maintain
a track record of lessons learned from proposal development and donor
responses.
Liaise
with NY and UK grant units in order to ensure proposals meet internal standards,
apply IRC’s Outcome Evidence Framework (OEF) and are donor compliant.
Monitor
and support the use of management tools such as FM01 and Budget vs. Actual
(BVA) for the proper monitoring and the successful implementation of
programs and early warning in case of obstacles or challenges.
Liaising
with programs and finance staff regarding proposal writing and budgeting
Writing
or compiling and managing review of proposals
Packaging
proposals for submission.

Reporting:

Support
the Grants Managers in the reporting processes with in-country staff for
updates and HQ for approvals before submission to the donor.
Ensure
that reports to donors are submitted on time; that reports are coherent
and accurate (quarterly, interim or final reports).
Play
a key role in Grants Operational Meetings i.e. Grant Opening, Grants
Review and Grants Closing meetings, as well as monthly/regular grants
management meetings which include representation from each unit (finance,
programs, M&E and Supply Chain) and ensure proper follow up of issues
raised.

Donor
Compliance:

Maintain
contact and coordinate with donors regarding grant implementation,
compliance and other requirements, in coordination with senior management.
Ensure
quality information management through regular maintenance of grant files,
reporting calendars, timely submission and updating of internal IRC
documentation and other Grant Unit tools, including coordination and
preparation of documents and files for internal and external audits.
Ensure
that partnership and sub-grant related administrative processes and
procedures are consistently implemented throughout the program, including
pre-award compliance checks, agreements, and disbursements and reporting
and that they are Sub Partnership Management System compliant
Respond
to donor, auditor and external requests as needed.
Actively
participate in relevant donor meetings and coordinate meetings as
necessary.
Review
donor agreements and coordinate their review with the relevant IRC HQ
office.
Provide
technical guidance on IRC and donor regulations to ensure compliance
within operations, program implementation and reporting, in coordination
with IRC’s HQ and IRC UK, when necessary. Raise compliance issues
proactively with senior management as necessary.

Staff
Management and Development:

Coach,
train, and mentor staff with the aim of strengthening their technical
capacity, exchanging knowledge within the team and providing professional
development guidance.
Supervise
and mentor direct-report staff, including communicating clear expectations,
setting performance objectives, providing regular and timely performance
feedback, and leading documented semi-annual performance reviews.
Provide
constructive feedback and counsel on appropriate career paths and
professional development.
Promote
and monitor staff care and well-being; approve and manage all leave
requests to ensure adequate coverage.
Build
grant management capacity of field staff by facilitating training, and
providing one on one follow up support in report writing, proposal
development and other related topics.

Other:

Undertake
other key grants management, program development, monitoring and
evaluation, communications and external relations activities as requested

Key
Working Relationship

Position
Reports to: Deputy Director for Programs
Position
directly supervises: Grants Managers
Other
internal and/or external contacts: project and M&E staff; finance, HR
and supply chain departments

Professional
Standards:

The
IRC and IRC workers must adhere to the values and principles outlined in
IRC Way – Standards for Professional Conduct. These are Integrity,
Service, and Accountability. In accordance with these values, the IRC
operates and enforces policies on Beneficiary Protection from Exploitation
and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal
Integrity, and Anti-Retaliation.

Job
Requirements

Masters
Degree or equivalent in International Affairs, Development or related
subject, or Bachelors Degree with significant grants management experience
and superior writing skills
At
least three years of experience working in projects and/or grants
management, proposal/business development/design, in various contexts
Excellent
writing skills and experience in writing proposals/concept notes
Excellent
organizational skills and ability to determine priorities and meet
multiple deadlines;
Detail-oriented
with good multi-tasking abilities and communication skills, both oral and
written; and
Able
to work well both within a team and independently, in a challenging and
fast-moving multicultural environment
Strong
understanding and knowledge of USG (USAID/OFDA/FFP), European (ECHO, SV,
Europe Aid), DFID, UN and other donor rules and regulations
Proven
competency with program design, M&E, proposal writing (including
logical frameworks) and building budgets using MS Excel
Familiarity
with international IRC systems and processes a plus;

Working
Environment

North
East Nigeria is security phase 3 (ORANGE) so the Grants Coordinator will
be expected to respect the various security protocols in place in country.
Phase 3 requires clear contingency planning in place with staff prepared
should hibernation or evacuation be called. The situation in the
North-East Nigeria remains tense and unpredictable; concerns include
criminality, presence of armed groups, and suicide bombers. This position
is unaccompanied
The
position is based in Maiduguri. Lodging is a private bedroom in a shared
IRC guest house – with electricity, internet and cable TV. Food is the
individual’s responsibility.

How
to Apply
Interested and qualified candidates should:
Click here to apply

Job
Title: Grants
Manager
Location: Maiduguri, Borno State
Sector: Grants
Employee Type: Regular
Employee Category: Full Time

Background

IRC
entered Nigeria in October 2012 in response to a widespread flood
disaster. Since then, the IRC has expanded its scope and size of the
programs as new areas became accessible after prolonged conflict and
insecurity, in Adamawa, Borno and Yobe States.
The
IRC’s response to the humanitarian situation includes integrated health
and nutrition services, reproductive health care and women protection
services, Environmental Health, Child Protection, Education and General
Protection. In 2015, IRC Nigeria developed a five-year long term Strategy
Action Plan. The plan has Health, Education and Economic Wellbeing as high
priority program areas.

Scope
of Work

The
Grants Manager is directly supervised by the Deputy Director of Programs
(DDP) in the interim until a Grants Coordinator will be identified and the
position is based in Maiduguri, Borno State in the NE with frequent travel
to Adamawa field bases and Abuja.

Areas
of Responsibilities
Proposal Development & Grant Compliance:

With
the support of the Deputy Director of Programs (DDP), coordinate the
development of quality proposals and narrative reports with relevant
teams. Act as the lead writer when necessary;
Manage
delivery of timely and quality outputs (proposals, quarterly, interim
and/or final reports, etc.) to donors;
Liaise
with HQ units (Regional, Award Management Unit, technical units) to ensure
proposals meet internal standards, apply IRC’s Outcome and Evidence
Framework and are responsive to donor requirements;
Lead
the organization and follow-up of grant opening meetings, monthly grant
review meetings, budget management (Budget vs Actual (BVA) review)
meetings and grant close out meetings in collaboration with the DDP;
Monitor
and support the use of grants management tools such as FM01, BvAs, and
OTIS to ensure accurate tracking of opportunities and grants reporting;
Coordinate
award modification documents in coordination with relevant program and finance
teams;
Support
the subaward process with local or international partners, including due
diligence of potential partners and draft subaward agreement in line with
IRC processes and donor requirements;
Provide
training and mentoring to program, operations and M&E staff on
compliance with donor regulations to ensure high quality implementation;
Provide
technical guidance on IRC and donor regulations to ensure compliance
within operations, program implementation and reporting. Raise compliance
issues proactively with program staff and operations team;
Provide
capacity building support to local partner organizations, including report
and proposal related mentoring and training;
Keep
the DDP informed of any projected inabilities to meet contractual obligations,
report submission and burn rates/significant budget variances
Compile
and respond to information requests from IRC’s regional, London and NY
offices.
Maintain
hard and soft grant files of the IRC Nigeria’s grant portfolio;
Distribute
and share with all IRC staff copies of all documentation (grant proposals,
reports, budget etc.) related to their specific programs.
Perform
other duties related to assignment proposed by his/her supervisor/s

Key
Working Relationships

Position
Reports to: Deputy Director of Programs
Position
directly supervises: none
Other
internal and/or external contacts: project and M&E staff, grants
staff; finance, HR and supply chain departments

Professional
Standards:

The
IRC and IRC workers must adhere to the values and principles outlined in
IRC Way – Standards for Professional Conduct.
These
are Integrity, Service, and Accountability.
In
accordance with these values, the IRC operates and enforces policies on
Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti
Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Qualifications

Bachelor’s
Degree in relevant discipline (International Affairs, Communications,
etc.) Master’s degree is preferred
At
least two years international work experience in relief or development
programs, preferably in a post-conflict setting
Demonstrable
experience in grants management and business development, including:
proposal coordination and writing, report writing, grant monitoring,
compliance issues, and budget realignments
Demonstrable
understanding of project planning and project cycle management.
Demonstrable
high-level performance management and team working skills, with experience
in managing multiple donors
Ability
to build good working relationships and work effectively with program,
field staff and HQ from a distance.
High-level
of knowledge and practice with Word, Excel, Outlook, etc.
Ability
to work well under tight deadlines and high pressure situations
Professional
fluency in spoken and written English; able to communicate concisely and
with impact.

Working
Environment

North
East Nigeria is security phase 3 (ORANGE) so the Grants Manager will be
expected to respect the various security protocols in place in country.
Phase 3 requires clear contingency planning in place with staff prepared
should hibernation or evacuation be called.
The
situation in the North-East Nigeria remains tense and unpredictable;
concerns include criminality, presence of armed groups, and suicide
bombers. This position is unaccompanied
The
position is based in Maiduguri. Lodging is a private bedroom in a shared
IRC guest house – with electricity, internet and cable TV.
Food
is the individual’s responsibility.