High Profile Aesthetic Clinic Personal Assistants Jobs Vacancies

Fadac
Resources – Our client is a high profile aesthetic clinic in Lagos, is
recruiting to fill the vacant position below:

Job
Title:
Personal Assistant
Location: Lagos

Job
Description

To
provide an efficient and responsive administrative, organizational, and
logistical service to the MD, helping him to manage and prioritize his
time.
This
position will be of key importance within the organization and the
successful candidate must have previous secretarial and administrative
experience within a fast-paced customer facing environment.
You
will be able to demonstrate the ability to effectively plan and organize
your workload and the initiative to resolve issues quickly in an
appropriate manner.
You
will be responsible for providing full secretarial assistance to the
management team during absences to ensure a high level of service is
maintained.

Main
Duties

Filter
emails, highlight urgent correspondence and print attachments.
Organize
inbound emails into the appropriate folders and any relevant information
to be copied into the correct file on the hard drive.
Respond
to emails as much as possible, dealing with appointments etc.
Schedule
on behalf of the MD meetings between him/her and his direct reports and
groups to which he is a member.
Coordinate
travel and accommodation requirements
in connection with others   and ensure
arrangements in place for the MD match his requirements.
Filter
general information, queries, phone calls and invitations to the MD by
redirecting or taking forward such contact as appropriate.
Manage
and maintain the MD’s diary and email account.
Ensure
busy diary commitments, papers and travel arrangements are managed
effectively including producing a daily folder with diary, necessary
papers etc. and troubleshooting problems.
Conduct
weekly diary meetings with the MD to discuss upcoming
engagements, invitations and other requests.
Prepare
correspondence on behalf of the MD, including the drafting of general
replies.
Minute
general meetings as required and complete research on behalf of the MD.
Keep
and retrieve files.
Ensure
guests meeting with the MD are well taken care of.
Provide
a service that is in line with the MD’s work habits and preferences.

Additional
Duties:

To
attend supervision, training and meetings as and when
required. You may be required to perform other ad-hoc tasks
around the factory that may be deemed necessary.

Person
Specification