Job
Title:
Finance Officer
Title:
Finance Officer
Organisation:
University Research Co., LLC (URC)
University Research Co., LLC (URC)
Project
Name: USAID Regional Health Integration to
Enhance Health Services in East Central Uganda Project (USAID/Uganda RHITES-EC)
Project
Name: USAID Regional Health Integration to
Enhance Health Services in East Central Uganda Project (USAID/Uganda RHITES-EC)
Project
Duty
Station: Jinja, Uganda
Station: Jinja, Uganda
About
US:
US:
University
Research Co., LLC (URC) is a global company dedicated to improving the quality
of health care, social services, and health education worldwide. With a
non-profit affiliate, the Center for Human Services (CHS), URC manages projects
in over 45 countries, including the United States.
Research Co., LLC (URC) is a global company dedicated to improving the quality
of health care, social services, and health education worldwide. With a
non-profit affiliate, the Center for Human Services (CHS), URC manages projects
in over 45 countries, including the United States.
About
USAID RHITES-EC Project:
USAID RHITES-EC Project:
University
Research Co., LLC (URC) is implementing the USAID Regional Health Integration
to Enhance Health Services in East Central Uganda Project (USAID/Uganda
RHITES-EC) whose aim is to support the implementation of a comprehensive
integrated investment in regional health, nutritional assistance and
HIV/AIDS programs. The five-year project targets 11 districts in East Central
Uganda with an estimated total population of 4.1 million through a
district-based integrated package of quality health, nutrition, HIV / AIDS and
child development services.
Research Co., LLC (URC) is implementing the USAID Regional Health Integration
to Enhance Health Services in East Central Uganda Project (USAID/Uganda
RHITES-EC) whose aim is to support the implementation of a comprehensive
integrated investment in regional health, nutritional assistance and
HIV/AIDS programs. The five-year project targets 11 districts in East Central
Uganda with an estimated total population of 4.1 million through a
district-based integrated package of quality health, nutrition, HIV / AIDS and
child development services.
Job
Summary: The Finance Officer will support the
USAID Project by lending a hand in implementing the overall accounting and
financial control systems. The incumbent will also be responsible for using
adequate and appropriate internal controls to meet generally recognized
accounting standards. As part of your responsibility, you will supervise two
Finance Assistants.
Summary: The Finance Officer will support the
USAID Project by lending a hand in implementing the overall accounting and
financial control systems. The incumbent will also be responsible for using
adequate and appropriate internal controls to meet generally recognized
accounting standards. As part of your responsibility, you will supervise two
Finance Assistants.
Key
Duties and Responsibilities:
Duties and Responsibilities:
·
Support in the preparation/ development of field monthly financial reports
which includes QB postings, bank reconciliations, journal entries preparation,
personal advances, balance reports, grand summary sheets, supporting payment
vouchers, petty cash journal and summarized expenditure etc. Ensure expenses
are in accordance with U.S. government regulations (expenses are reasonable,
allowable and allocable), and URC policies and procedures.
Support in the preparation/ development of field monthly financial reports
which includes QB postings, bank reconciliations, journal entries preparation,
personal advances, balance reports, grand summary sheets, supporting payment
vouchers, petty cash journal and summarized expenditure etc. Ensure expenses
are in accordance with U.S. government regulations (expenses are reasonable,
allowable and allocable), and URC policies and procedures.
·
Ensure that all project-related transactions are conducted, processed and
recorded as per URC system of Chart of Accounts
Ensure that all project-related transactions are conducted, processed and
recorded as per URC system of Chart of Accounts
·
Ensure the timely preparation and processing of payments by ensuring that all
payments are reasonable, allowable, allocable to the project. This includes
liaising with procurement to ensure that all payments are adequately supported.
Ensure the timely preparation and processing of payments by ensuring that all
payments are reasonable, allowable, allocable to the project. This includes
liaising with procurement to ensure that all payments are adequately supported.
·
Ensure that internal controls pertaining online banking & Mobile money are
tightened to mitigate risks
Ensure that internal controls pertaining online banking & Mobile money are
tightened to mitigate risks
·
As part of the finance team, ensure that URC financial management policies and
procedures and USAID regulations are strictly adhered to. This includes
ensuring that all policy directives and various checklists circulated by HQ are
implemented.
As part of the finance team, ensure that URC financial management policies and
procedures and USAID regulations are strictly adhered to. This includes
ensuring that all policy directives and various checklists circulated by HQ are
implemented.
·
Supervise Management of petty cash fund by reviewing (for accuracy) and
processing petty cash and bank vouchers
Supervise Management of petty cash fund by reviewing (for accuracy) and
processing petty cash and bank vouchers
·
Work closely with Finance Officer to address all field report review comments
from home office including providing feedback for missing vouchers and
outstanding information following review of payment documentation
Work closely with Finance Officer to address all field report review comments
from home office including providing feedback for missing vouchers and
outstanding information following review of payment documentation
·
Offer support in the preparation of monthly cash projections for submission to
home office under the direction of the Finance Director. This also includes Bi
weekly wire confirmations
Offer support in the preparation of monthly cash projections for submission to
home office under the direction of the Finance Director. This also includes Bi
weekly wire confirmations
·
Support the management of personnel payroll and benefits accounting
Support the management of personnel payroll and benefits accounting
·
Support review of financial reports and documentation from sub grantees as
needed, under the direction of Finance & Director
Support review of financial reports and documentation from sub grantees as
needed, under the direction of Finance & Director
·
Work in liaison with the Grants department to ensure that sub grantee accountabilities
and reconciliations are properly documented and journalized in QBs
Work in liaison with the Grants department to ensure that sub grantee accountabilities
and reconciliations are properly documented and journalized in QBs
·
Work as part of the finance team to ensure that all project financial and
accounting tasks are accomplished accurately and in a timely manner
Work as part of the finance team to ensure that all project financial and
accounting tasks are accomplished accurately and in a timely manner
·
Maintain close coordination with URC project staff on financial matters and
advise them, as appropriate, on matters requiring their attention
Maintain close coordination with URC project staff on financial matters and
advise them, as appropriate, on matters requiring their attention
·
Assist in periodic inventory/ asset and stores audit and advice the Finance and
Director accordingly
Assist in periodic inventory/ asset and stores audit and advice the Finance and
Director accordingly
·
Guide senior management on any areas with potential to impact on systems of
internal controls and procedures. Other accounting, financial and
administrative tasks consistent with the overall scope of this position
Guide senior management on any areas with potential to impact on systems of
internal controls and procedures. Other accounting, financial and
administrative tasks consistent with the overall scope of this position
·
Perform any other task assigned by supervisor and/ or Chief of Party
Perform any other task assigned by supervisor and/ or Chief of Party
Qualifications,
Skills and Experience:
Skills and Experience:
·
The applicants for the USAID RHITES-EC Finance Officer career placement must
hold a Bachelor’s Degree in Business, Accounting, Management, or other relevant
field.
The applicants for the USAID RHITES-EC Finance Officer career placement must
hold a Bachelor’s Degree in Business, Accounting, Management, or other relevant
field.
·
Level II of professional accounting qualifications i.e. ACCA or CPA.
Level II of professional accounting qualifications i.e. ACCA or CPA.
·
A minimum of five years’ experience in the financial management
A minimum of five years’ experience in the financial management
·
Experience with working with USAID funded programs will be an added advantage desired
Experience with working with USAID funded programs will be an added advantage desired
·
Excellent writing, computer, management and organizational skills desired
Excellent writing, computer, management and organizational skills desired
·
Ability to independently plan and execute complex tasks while addressing daily
management details and remaining organized and focused on long-term deadlines
and strategy desired
Ability to independently plan and execute complex tasks while addressing daily
management details and remaining organized and focused on long-term deadlines
and strategy desired
Please
note: Only candidates who are eligible to
work in Uganda for an indefinite period without a need for sponsorship will be
considered for this position.
note: Only candidates who are eligible to
work in Uganda for an indefinite period without a need for sponsorship will be
considered for this position.
How
to Apply:
to Apply:
All
suitably qualified and interested candidates who wish to join the USAID RHITES
EC Project should send an updated CV/Résumé, cover letter and completed USAID
Form 1420 Contractor Employee Biographical Data Sheet, download here and send to: to HR-RHITES-EC@urc-chs.com
suitably qualified and interested candidates who wish to join the USAID RHITES
EC Project should send an updated CV/Résumé, cover letter and completed USAID
Form 1420 Contractor Employee Biographical Data Sheet, download here and send to: to HR-RHITES-EC@urc-chs.com
Deadline:
21st October, 2016
21st October, 2016
