World Food Programme Administrative Assistant Job Vacancy in Rwanda

Duties
and responsibilities: Under
the general supervision of the Head of Admin/Fin and the direct supervision of
the Admin/Fin Officer, within delegated authority, the Administrative Assistant
will be responsible for the following duties:

• Label
  and record in the Assets Management Database (AMD) WFP new inventory
  items; ensure regular track of WFP equipment in the AMD, maintain an Excel
  table for physical inventory check;
• Delete
  disposed items from the Database;
• Conduct
  physical inventory;
• Ensure
  the distribution of office stationary is done properly and timely advise
  supervisors on replenishment;
• Monitor
  water usage of the compound and arrange for timely replenishment;
• Monitor
  the work of the cleaning company in the office building, the garden, the
  lawns and the collection of garbage;
• Ensure
  that repairs of the building and other premises of the compound and the
  furniture are timely reported to the supervisors;
• Assist
  the Transport Assistant in the fuel consumption tracking and reporting;
• Draft
  and type various correspondence and reports (inventory, water, protocol,
  fuel consumption reports, office stationary …);
• Serve
  as a contact person for maintenance of office equipment (computers,
  network, photocopiers, printers, telephone, fax, generator etc.)
• Process
  the custom clearing of items purchased abroad and personal effects for
  International staff;
• Perform
  other related duties as may be required.

Minimum
qualifications:

Education: 
A
university degree in Business Administration, economics, law, management or any
related fields.

Experience: At least five years of
progressively responsible support work experience in general administrative
work, logistics, accounting/finance and law.

Knowledge: Excellent computer skills
(Windows programs, MS Word, MS Excel, Power Point).

Language: Good command of English or
French (both written and verbal communication) and working knowledge of the
other. A good level in Kinyarwanda.

Desirable
Knowledge and Skills
(Additional
skills which the candidate should possess to provide a competitive edge versus
other candidates):

Knowledge of WFP
standard software packages. General knowledge of UN system.

Submission
of applications:

An application
letter accompanied with an updated detailed CV (including at least names,
telephone numbers and email addresses of 3 work referees), photocopies
of your Rwandan National ID or work permit, degrees and/or diplomas should be
addressed to WFP Representative and Country Director to the following email
address:  wfp.rwandavacancies@wfp.org
before the deadline of 2
March 2014.

Please put both the
vacancy notice number and post title on the application subject. Candidates
will be requested to show the original documents before any final decision is
made.

• Qualified
  female candidates are particularly encouraged to apply.
• Application
  without all the above requirements will not be considered.
• Application
  materials will not be returned.
• Please
  note that only short-listed candidates will be contacted.