VA
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003/PROC/WFP/2014Procurement Fixed-term 1 year (renewable Procurement Kigali 2 March |
and responsibilities:
Under
the direct supervision of the Deputy Country Director, the Procurement Officer
NOB will be responsible for the following duties:
- Solicit
and analyze quotations , recommend award of purchase order and prepare
purchase orders - Review
purchase requisitions for compliance with procedures and specifications. - Prepare
Food Contracts, Commodity Contracts Transport Insurance’s for the country
Office and follow up closely on Food Contracts related to the Country
Office and other country offices ensuring timely delivery of food
commodities. - Draft
and prepare correspondences to respond to all enquiries (including
regional) in respect to relevant procurement matters (primarily for food
items). - Ensure
data integrity (of food commodities) in the database, analyze results, and
initiate corrective actions when necessary. - Provide
training and guidance to staff on food and non-food procurement
procedures. - Provide
management with technical advice on Food and Non-food Procurement Matters
as well as advice Food Procurement Contract Committee and Non-Food
Procurement Committee on procurement guidelines. - Coordinate
and Facilitate negotiations for Food Procurement. - Run
System queries, prepare reports and procurement activity. - Prepare
Import parity forms for confirmed Country Office contributions. - Provide
operation support to Purchase for Progress (P4P) through procurement
trainings on WFP procurement and food quality requirements. - Build
on the knowledge gained and advise the Head of the Unit on operational
constraints and recommend solutions with regard to food and non-food
procurement. - Facilitate
and attend the One UN procurement technical team process. - Advise
regional technical procurement focal points on prevailing local
market situation for commodity purchases to facilitate an optimum regional
supply chain, - Any
other related duties as required by the supervisor.
qualifications:
Master
degree or equivalent in one of the following disciplines: procurement, supply
chain management, business administration, project management, commercial law,
engineering, legal, accounting or other related field.
At
least three years of postgraduate professional experience in procurement.
Proven experience in working with partners such as the Government, UN sister
agencies, national and international NGOs.
Training
and/or experience utilising computers, including word processing, spreadsheet.
Fluency
in both oral and written communication in English or French, and a working
knowledge of the other. Fluency in Kinyarwanda.
Knowledge and Skills (Additional skills which the candidate should
possess to provide a competitive edge versus other candidates):
Proven experience of
managing procurement. General knowledge of UN system policies, rules,
regulations and procedures governing administration. Training and/or experience
utilising standard WFP software packages and systems. Proficiency in both oral
and written communication in French and English. In depth knowledge of UN Food
Procurement, substantial knowledge of the national and regional commodities
food markets. General knowledge and experience in quality assurance and
warehousing of Maize and Beans commodities. Experience in working with teams,
involving people of different nationalities and/or cultures. Excellent
analytical skills. Excellent interpersonal skills. Client orientation skills.
Strong ethics and values.
Submission of
applications:
An application
letter accompanied with an updated detailed CV (including at least names,
telephone numbers and email addresses of 3 work referees), photocopies of
your Rwandan National ID or work permit, degrees and/or diplomas should be
addressed to WFP Representative and Country Director to the following email
address: wfp.rwandavacancies@wfp.org
before the deadline of 2
March 2014.
Please put both the
vacancy notice number and post title on the application subject. Candidates
will be requested to show the original documents before any final decision is
made.
- Qualified
female candidates are particularly encouraged to apply. - Application
without all the above requirements will not be considered. - Application
materials will not be returned. - Please
note that only short-listed candidates will be contacted
