Career
Opportunities: Business Support Assistant (HR), SC-4 (65022)
Opportunities: Business Support Assistant (HR), SC-4 (65022)
JOB
PURPOSE
PURPOSE
To
deliver standard business support processes for a specific professional area of
work, to facilitate effective service delivery.
deliver standard business support processes for a specific professional area of
work, to facilitate effective service delivery.
KEY
ACCOUNTABILITIES (not all-inclusive)
ACCOUNTABILITIES (not all-inclusive)
1.
Gather information with clear direction to support the drafting of documents
and preparing reports by other staff.
2. Respond to queries and escalate where appropriate, in order to provide a
timely and accurate service to clients.
3. Support processing and managing routine administrative and financial tasks
in various functional areas, to contribute to the effective and timely
management of resources.
4. Provide revision and proof-reading services for standard documents, to
contribute to the development of accurate documentation.
5. Take responsibility for the maintenance of set standard systems and files,
to ensure information is accurate and readily available for the function.
6. Identify simple discrepancies in statistics and data, such as missing
information, and report to senior staff in order to support clients to deliver
their work.
7. Take responsibility for data integrity to facilitate availability of
accurate information in corporate systems.
8. Provide guidance on routine business support methods and practices to junior
colleagues to ensure services are delivered consistently and to the required
standards.
9. Work with a variety of individuals, taking on feedback where appropriate to
assist in business support delivery for staff.
Gather information with clear direction to support the drafting of documents
and preparing reports by other staff.
2. Respond to queries and escalate where appropriate, in order to provide a
timely and accurate service to clients.
3. Support processing and managing routine administrative and financial tasks
in various functional areas, to contribute to the effective and timely
management of resources.
4. Provide revision and proof-reading services for standard documents, to
contribute to the development of accurate documentation.
5. Take responsibility for the maintenance of set standard systems and files,
to ensure information is accurate and readily available for the function.
6. Identify simple discrepancies in statistics and data, such as missing
information, and report to senior staff in order to support clients to deliver
their work.
7. Take responsibility for data integrity to facilitate availability of
accurate information in corporate systems.
8. Provide guidance on routine business support methods and practices to junior
colleagues to ensure services are delivered consistently and to the required
standards.
9. Work with a variety of individuals, taking on feedback where appropriate to
assist in business support delivery for staff.
OTHER
SPECIFIC JOB REQUIREMENTS
SPECIFIC JOB REQUIREMENTS
- Prepare
and Post Vacancy Announcements s in the system - Prepare
the long lists according to the pre-determined job’s minimum requirements - Assist
the HR team in supervising the written tests - Prepare
Recruitment Files - Update
the recruitment status in the system and develop rosters for all
advertised positions - Be
the focal point for filing, employee data management - Focal
point for recruitment of locally recruited employees - Ensure
Onboarding of locally recruited employees - Ensure
establishment of proper filing for all locally recruited employees - Ensure
all locally recruited employees s have proper Evaluation - Timekeeper
and focal for locally recruited employees - Focal
point for medical insurance for locally recruited employees - Focal
point for any request regarding locally recruited employees - Responsible
for any action in the Corporate software related to locally recruited
employees - Focal
point for the locally recruited employees ‘Payroll - Focal
point for the Corporate Electronic recruitment System
STANDARD
MINIMUM QUALIFICATIONS
MINIMUM QUALIFICATIONS
Education: Completion of first
University Degree.
University Degree.
Experience: Four or more years
of progressively responsible work experience in the relative business stream
with experience in general administrative work.Experience in HR would be a
plus.
Knowledge & Skills:
of progressively responsible work experience in the relative business stream
with experience in general administrative work.Experience in HR would be a
plus.
Knowledge & Skills:
•
Proficient in the use of office equipment and computer software packages, such
as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under
minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of
individuals.
• Ability to identify data discrepancies and rectify problems requiring
attention..
Language: Fluency in both oral and written communication in French or
English
Proficient in the use of office equipment and computer software packages, such
as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under
minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of
individuals.
• Ability to identify data discrepancies and rectify problems requiring
attention..
Language: Fluency in both oral and written communication in French or
English
TERMS
AND CONDITIONS
AND CONDITIONS
This
vacancy is open to both male and female national candidates. Qualified female
applicants are encouraged to apply.
vacancy is open to both male and female national candidates. Qualified female
applicants are encouraged to apply.
DEADLINE
FOR APPLICATIONS
FOR APPLICATIONS
25
September 2017
September 2017
