West African Power Pool Latest Jobs Vacancies

The
West African Power Pool (WAPP) is a Specialized Agency of the Economic
Community of West African States, (ECOWAS) established by the Authority of Head
of States and Governments of ECOWAS Member States to ensure the integration of
the national power system operations into a unified regional electricity supply
at affordable costs, over the medium to long term. This aims to encourage
industrialisation, improve Health and Education, Reduce Poverty, Create
Employment Opportunities, etc.

The
Headquarters of the WAPP General Secretariat is based in Cotonou, Republic of
Benin. The WAPP Secretariat, in view of achieving its global Vision, intends to
increase its staffing by filling the vacant position below in Cotonou, Benin:

Job
Title: Procurement Officer
Location: Cotonou, Benin
Department: Office of Secretary General
Reports to: Office of Secretary General
Subordinates: n/a

Job Summary

Procurement
officer is responsible for planning, managing and implementing procurement
procedures and processes in the acquisition of goods, works and services
of overall WAPP needs.
He/She
should manage the related activities in collaboration with WAPP
Procurement Committee and in conformity with the provisions of WAPP Tender
Code, Manual of Procurement procedures and donor’s procurement guidelines.

Essential
Duties

Prepare
and follow-up for approval procurement plans for WAPP Secretariat and WAPP
projects financed by Donors
Update
regularly approved procurement plans
Update
periodically the Tender Code and Manual of Procurement procedures
Plan,
implement and manage all procurement and contractual aspects of goods,
works, consulting and no consulting services for the WAPP Secretariat.
Advise
requisitioning units and recipient units on the full range of procurement
issues, providing support and guidance at all stages of the procurement
cycle.
Prepare
and or review bidding documents and request for proposals documents,
Prepare/oversee
preparation and distribution of invitations to tender and manage/conduct
all aspects of bid/proposal evaluations in consultation with the WAPP
Procurement Committee.
Propose
procurement guidance notes to Procurement Committee
Establish
and maintain work program and schedule for ongoing contracts and
newly-planned ones.
Participate
in negotiations involving WAPP Procurement Committee, prepare procurement
orders, and seek approval of authorised officials, and if applicable,
prepare submissions to the Procurement Committee for review and subsequent
approval by the authorised official.
Conduct
market research to keep abreast of market developments, research and
analyse statistical data and market reports on the world commodity
situation, production patterns and availability of goods and services.
Identify
new technologies, and products/services, evaluate and recommend potential
supply sources and participate in the incorporation of research results
into the procurement program;
Oversee
adherence to contractual agreements, recommend amendments and extensions
of procurement contracts, and advise concerned parties on contractual
rights and obligations;
Maintain
a complete and systematic set of records of day-to-day procurement
transactions and procurement archives,
Maintain
a register of local suppliers and update it periodically
Prepare
a variety of procurement-related documents, contracts, communications,
guidelines, instructions, etc.
Provide
guidance to, and may supervise, new/junior staff
Keep
track of orders and determine causes of any delays
Answer
any questions or clarifications from suppliers, and resolve any problems
Reconcile
purchase orders with the shipments, ensuring that they match
Notify
vendors when invoices are not received, and verify that the bills concur
with purchase orders
Oversee
inventory control system, maintaining inventory spreadsheet and placing
orders when materials on hand are insufficient
Handle
procurement issues as procurement focal point of the WAPP with donors
Participate
in procurement supervision and audits/review missions
Prepare
procurement reports.
Conduct
regular training to WAPP staff to enhance their capacity.

Minimum
Qualifications / Skills and Knowledge Required
Education:

Advanced
university degree (Master’s degree or equivalent) in Business
Administration, Public Administration, Commerce, Engineering, Law or other
related field.. Certification in procurement is desirable.

Years
Experience:

A
minimum of seven years of progressively responsible experience in
procurement and administration in public sector, of which at least three
years should be directly related to firsthand procurement and/or
contracting experience at the international level.
Demonstrated
sound understanding of the challenges in public procurement and project
development projetcs funded by donors.
Familiar
with International Financial Institutions procurement procedures (World
Bank, EIB, AfDB, IBD, etc.)
Experience
in an energy sector organization or energy projects a plus
Demonstrated
experience in word processing and spreadsheet software
Strong
oral and written communications skills with a proven ability to convey
information clearly and concisely
Ability
to coordinate cross-departmental efforts to achieve common goals on time
Strong
organizational skills with the ability to prioritize work load, handle
multiple tasks simultaneously and attend to detail
Demonstrated
integrity, objectivity, and confidentiality

Language:

Fluent
in English/ French and working knowledge of the other

Job
Title: Budget Officer
Location: Cotonou, Benin
Department: Finance & Administration
Reports to: Director, Administration & Finance
Subordinates: Accounting Assistant, Accounting Clerk / Bookkeeper

Job Summary

Lead
the drafting of annual budgets, coordinating the inputs of other Departments;
and work with Director, A & F to secure approval, and monitor the
implementation of, WAPP’s annual budget

Essential
Duties

Examine
budget estimates or proposals from across WAPP for completeness and
accuracy, as well as conformance with established procedures, regulations,
and organizational objectives
Employ
cost-benefit analysis to review financial requests, assess program
tradeoffs, and explore alternative funding methods
Examine
past and current budgets and research economic and financial developments
that affect the organization’s spending
Transcribe
departmental work programmes into budget estimates
Consolidate
individual departmental budgets into operating and capital budget
summaries, containing comments and statements that support or argue
against funding requests
Submit
budget summaries to Director of A & F for approval, and provide
assistance in analyzing the proposed plan and devise possible alternatives
if projected results are unsatisfactory
Monitor
the budget periodically throughout the year by reviewing reports and
accounting records to determine if allocated funds have been spent as
specified
Draft
reports as needed if deviations appear between the approved budget and
actual performance, providing reasons for variations along with
recommendations for new or revised budget procedures
Recommend
program cuts or reallocation of excess funds to avoid or alleviate
deficits
Inform
Director of A & F and program managers of the status and availability
of funds in different budget accounts, and assess programs’ efficiency and
effectiveness.
Participate
in long-range planning activities such as projecting future budget needs
Participate
in developing guidelines and policies governing the formulation and
maintenance of the budget

Minimum
Qualifications / Skills and Knowledge Required
Education:

A
professional qualification in accounting (ACCA, CIMA, CA) with a minimum
of 5 years working experience, or a Bachelor’s degree in accounting,
finance, business, public administration, economics, or statistics with
minimum of seven years’ experience. (A post graduate qualification such as
MBA, MSc in the relevant field would be an added advantage prefer masters
or MBA)

Years
Experience:

Minimum
of 5-7 years (or an equivalent combination of related education, training,
and experience may be considered)
Demonstrated
statistical, quantitative and analytical skills
Several
years’ relevant experience in a small or medium-sized organization (up-to
100 employees); at least one year budget-related or finance-related work
experience desired
Experience
with word-processing programs and financial software packages used in
budget analysis. Knowledge of Sunsystems accounting software is highly
desirable.
Strong
oral and written communications skills with a proven ability to convey
information clearly and concisely, and to defend budget proposals to
decision makers
Ability
to coordinate cross-departmental efforts to achieve common goals on time
Strong
organizational skills with the ability to prioritize work load, handle
multiple tasks simultaneously and attend to detail
Demonstrated
integrity, objectivity, and confidentiality

Language:

Fluent
in English or French with good working knowledge of the other

How
To Apply
Interested and qualified candidates should forward their CV’s to: jobs@ecowapp.org

Application
Deadline 20th April, 2018

Note

Late
applications will not be considered. Female candidates are encouraged.
Due
to the large number of applications expected, only applicants shortlisted
for the next stage of the recruitment process shall be contacted.

For
Enquiries: Send an email to: ictsupport@ecowapp.org