UNOPS - United Nations Office for Project Services QA and Data Quality Management Assistant, Yangon

Vacancy code VA/2014/B5506/5428

Position title QA & Data Quality
Management Assistant

Department/office AEMO, MMOH, Myanmar

Duty station Yangon, Myanmar

Contract type Local ICA Support

Contract level LICA-3

Duration 1 year (possible extension
subject to satisfactory performance and fund availability)

Application period 12-Jun-2014 to
25-Jun-2014

United Nations Core Values: Integrity,
Professionalism, Respect for Diversity

Background Information – UNOPS

UNOPS mission is to serve pe

ople in
need by expanding the ability of the United Nations, governments and other
partners to manage projects, infrastructure and procurement in a sustainable
and efficient manner.

Within these three core areas of
expertise, UNOPS provides its partners with advisory, implementation and
transactional services, with projects ranging from building schools and
hospitals, to procuring goods and services and training local personnel. UNOPS
works closely with governments and communities to ensure increased economic,
social and environmental sustainability for the projects we support, with a
focus on developing national capacity.

Working in some of the world’s most
challenging environments, our vision is to advance sustainable implementation
practices in development, humanitarian and peacebuilding contexts, always
satisfying or surpassing partner expectations.

We employ more than 6,000 personnel and
on behalf of our partners create thousands more work opportunities in local
communities. Through our headquarters in Copenhagen, Denmark and a network of
offices, we oversee activities in more than 80 countries.

Background Information – Myanmar

UNOPS Myanmar develops, supports and
oversees a portfolio of programmes and projects in Myanmar which focus on
post-disaster recovery, health programmes and food security.

UNOPS Myanmar ensures that synergies
between programmes and projects are effectively developed. UNOPS is also
expanding its infrastructure and procurement services in Myanmar.

The UNOPS Myanmar portfolio currently
includes fund management of the multi-donor Three Millennium Development Goals
Fund (3MDG) and the Livelihoods and Food Security Trust Fund(LIFT). In
addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS,
Tuberculosis and Malaria grants to Myanmar (PR-GFATM).

UNOPS Myanmar plays a critical rolein
ensuring quality services to UNOPS’ partners that meet stringent requirements
of speed, efficiency and cost effectiveness. It is also responsible for liaison
with Government counterparts, Donors and UN Agencies.

Background Information – Job-specific

The UNOPS Myanmar under the UNOPS Asia,
Europe and Middle-East Regional Office has been established to support, develop
and oversee UNOPS’ portfolio of programmes and projects in Myanmar and to
ensure that synergies between programmes and projects are effectively
developed.

The UNOPS Myanmar plays a critical role
in ensuring quality services to UNOPS partners that meet stringent requirements
of speed, efficiency and cost effectiveness.

In February 2009, the UNOPS Myanmar was
selected by the Myanmar Country Coordination Mechanism for the Global Fund to
Fight AIDS, Tuberculosis and Malaria as one of two Principal Recipients of
GFATM grants for Myanmar. The implementation of the grants has commenced in
January 2011.

In August 2013, the UNOPS Myanmar was
selected by the Regional Steering Committee for the Artemisinin Resistence
Containment Initiative for the Global Fund to Fight AIDS, Tuberculosis and
Malaria as Regional Principal Recipients of GFATM regional grant for Greater
Mekong Subregion (Cambodia, Laos, Myanmar, Thailand and Vietnam). The
implementation of the grant has commenced since January 2014.

Functional Responsibilities

Under the direct supervision of the QA
Officer, and direct in accordance with UNOPS policies, procedures and
practices, the QA & Data Quality management Assistant is responsible for
performing the following duties:

Assisting
and supporting the QA officer on all QA/QA related issues undertaken by
UNOPS within the GFATM cooperation framework under Round 9 grant for
Mynamar to ensure that client’s need are satisfactorily met.
The
incumbent is responsible for assisting the coordination and implementation
of QA activities, to ensure safe delivery of quality goods and services to
clients, in accordance with UNOPS Financial Rules and Regulations and
Procurement Manual as well as quality assurance policies of the GFATM
Assist
in preparation of all necessary documentation for procurement of services
for inapection and testing of health products in accordance with UNOPS
rules and regulations, including RFQ, ITB, RFP contracts or any other
documents as needed;
Maintain
the records on QA/QC processes, procurement process and related documents
and files to ensure transparency and accountability;
Maintain
a database of testing labs and inspecting agencies;
Draft
all correspondence related to QA/QC and procurement including letters to
vendors, , replacement of damage goods, recalls as required;
Visit
warehouse and monitor the storage of health products as per WHO’s
guidelines on Good storage practices.
Feed
information in PQR system of the GF.
Assist
in Correspondence with suppliers and SRs on quality issues and tracking of
drugs in the supply chain.
Participate
and assist in the sampling process as part of the in country quality
monitoring of pharmaceuticals.
Keep
good liaison with the local FDA.
Raise
purchase orders, seek approval and dispatch as and when required in
connection with procurement procedures;
Monitor
deliverables under contracts awarded and prepare documentation for
authorization of payments to suppliers;
Follow
up with Logistics staff to ensure timely and safe delivery of goods and
services as and when required;
Prepare
reports and monitor administrative and project expenditure as appropriate;
Undertake
field missions when required;
Assist
in maintaining the database of LTAs and Catalogues;
Keep
abreast of relevant products/services market developments;
Assist
in building and maintaining customer relationships;
Perform
other duties as required by the supervisor

The personnel is responsible to abide
by security policies, administrative instructions, plans and procedures of the
UN Security Management System and that of UNOPS.

Competencies

· Professionalism

· Planning and organizing

· Result-oriented

· Client orientation

· Communication

· Teamwork

· Analyzing Skills

· Self- reliant

· Technological awareness

Education/Experience/Language
requirements

a. Education

Secondary
education diploma or equivalent is required. A University degree would be
an advantage.

b. Work Experience

Minimum
of 5 years experience in Quality Assurance/ Control of
Pharmaceuticals/Medical Devices/ Medical Equipment and/or its related
fields
Experience
in the usage of computers and office software packages (MS Office 2007
and/or newer versions)
Knowledge
of UN rules and regulations in procurement will be an asset.
Knowledge
of UN rules and regulations, particularly UNOPS procurement and quality
assurance procedures a great advantage.

c. Language

Fluency
in written and oral English and Myanmar language is required.

Additional Considerations

Please
note that the closing date is midnight Copenhagen time (CET)
Applications
received after the closing date will not be considered.
Only
those candidates that are short-listed for interviews will be notified.
Qualified
female candidates are strongly encouraged to apply.
For
staff positions UNOPS reserves the right to appoint a candidate at a lower
level than the advertised level of the post
The
incumbent is responsible to abide by security policies, administrative
instructions, plans and procedures of the UN Security Management System
and that of UNOPS.