Job
Title:
Grants Manager
Title:
Grants Manager
Organisation:
University Research Co., LLC (URC)
University Research Co., LLC (URC)
Project
Name: USAID Regional Health Integration to
Enhance Health Services in East Central Uganda Project (USAID/Uganda RHITES-EC)
Project
Name: USAID Regional Health Integration to
Enhance Health Services in East Central Uganda Project (USAID/Uganda RHITES-EC)
Project
Duty
Station: Jinja, Uganda
Station: Jinja, Uganda
About
US:
US:
University
Research Co., LLC (URC) is a global company dedicated to improving the quality
of health care, social services, and health education worldwide. With a
non-profit affiliate, the Center for Human Services (CHS), URC manages projects
in over 45 countries, including the United States.
Research Co., LLC (URC) is a global company dedicated to improving the quality
of health care, social services, and health education worldwide. With a
non-profit affiliate, the Center for Human Services (CHS), URC manages projects
in over 45 countries, including the United States.
About
USAID RHITES-EC Project:
USAID RHITES-EC Project:
University
Research Co., LLC (URC) is implementing the USAID Regional Health Integration
to Enhance Health Services in East Central Uganda Project (USAID/Uganda
RHITES-EC) whose aim is to support the implementation of a comprehensive
integrated investment in regional health, nutritional assistance and
HIV/AIDS programs. The five-year project targets 11 districts in East Central
Uganda with an estimated total population of 4.1 million through a
district-based integrated package of quality health, nutrition, HIV / AIDS and
childe development services.
Research Co., LLC (URC) is implementing the USAID Regional Health Integration
to Enhance Health Services in East Central Uganda Project (USAID/Uganda
RHITES-EC) whose aim is to support the implementation of a comprehensive
integrated investment in regional health, nutritional assistance and
HIV/AIDS programs. The five-year project targets 11 districts in East Central
Uganda with an estimated total population of 4.1 million through a
district-based integrated package of quality health, nutrition, HIV / AIDS and
childe development services.
Job
Summary: The Grants Manager will be responsible
the financial and sub-contract management of grants from the funds received
under the project. The incumbent will br responsible for grant monitoring and
capacity building of recipients including internal control procedures;
allowable costs/cost principles under USAID regulations; equipment and real
Property Management; Period of availability of funds; S/he will effectively
administer sub-grants to enhance the project’s activities.
Summary: The Grants Manager will be responsible
the financial and sub-contract management of grants from the funds received
under the project. The incumbent will br responsible for grant monitoring and
capacity building of recipients including internal control procedures;
allowable costs/cost principles under USAID regulations; equipment and real
Property Management; Period of availability of funds; S/he will effectively
administer sub-grants to enhance the project’s activities.
Key
Duties and Responsibilities:
Duties and Responsibilities:
·
Work closely with Grantees to complete legal incorporation, System for Award
Management registrations, and dedicated bank accounts for grant funds.
Work closely with Grantees to complete legal incorporation, System for Award
Management registrations, and dedicated bank accounts for grant funds.
·
Work in liaison with grantees to prepare and complete their cost proposals
during the application process to ensure compliance with USAID and URC
financial rules and regulations.
Work in liaison with grantees to prepare and complete their cost proposals
during the application process to ensure compliance with USAID and URC
financial rules and regulations.
·
Maintain well-organized and updated files and records on each sub-grantee
Maintain well-organized and updated files and records on each sub-grantee
·
Routinely monitor and review sub-grantees progress in meeting targets/
deliverables and providing documentation of expenditures in line with sub-grant
requirements
Routinely monitor and review sub-grantees progress in meeting targets/
deliverables and providing documentation of expenditures in line with sub-grant
requirements
·
Keenly review activities reports from sub grantees to ensure compliance.
Keenly review activities reports from sub grantees to ensure compliance.
·
Facilitate timely release of sub-grantees funding and reimbursement.
Facilitate timely release of sub-grantees funding and reimbursement.
·
Regularly analyze the monthly financial reports of each grant, including:
Checking the supporting documentation of each grant report (invoices, receipts,
quotations, etc.);
Regularly analyze the monthly financial reports of each grant, including:
Checking the supporting documentation of each grant report (invoices, receipts,
quotations, etc.);
·
Providing and reconciling grants bank statements for each monthly/quarterly
report;
Providing and reconciling grants bank statements for each monthly/quarterly
report;
·
In charge of verifying that monthly spending and cumulative spending is
consistent with the approved budget for each grant; and confirming that the
counterpart report complies with the general budget of the project.
In charge of verifying that monthly spending and cumulative spending is
consistent with the approved budget for each grant; and confirming that the
counterpart report complies with the general budget of the project.
·
Support improvement of sub-grantees financial capacity through regular coaching/monitoring.
Support improvement of sub-grantees financial capacity through regular coaching/monitoring.
·
Follow-up and review of sub-grantee accountabilities and reports for direct
site support activities.
Follow-up and review of sub-grantee accountabilities and reports for direct
site support activities.
·
Prepare and submit periodic reports for the Finance & Administration
Director and provide recommendations to improve grant performance.
Prepare and submit periodic reports for the Finance & Administration
Director and provide recommendations to improve grant performance.
·
Provide accounting and finance support to grants through site visits and
scheduled meetings; visit field sites on a regular basis to monitor
financial-related activities.
Provide accounting and finance support to grants through site visits and
scheduled meetings; visit field sites on a regular basis to monitor
financial-related activities.
·
Develop and manage a database (physical and electronic files) to maintain
information on the selection process, contracts, contract modifications and
reports for all grants.
Develop and manage a database (physical and electronic files) to maintain
information on the selection process, contracts, contract modifications and
reports for all grants.
·
Provide regular feedback to Finance Director, COP and Deputy Chief of Party on
sub-grantee progress.
Provide regular feedback to Finance Director, COP and Deputy Chief of Party on
sub-grantee progress.
·
Update and maintain the project tracker for sub-grantee progress monthly.
Update and maintain the project tracker for sub-grantee progress monthly.
·
Develops materials and provides training and oversight to facilitate the
preparation of reports Participate in internal audits and reviews, as required,
to ensure compliance with URC standards, donor requirements, and generally
accepted accounting practices
Develops materials and provides training and oversight to facilitate the
preparation of reports Participate in internal audits and reviews, as required,
to ensure compliance with URC standards, donor requirements, and generally
accepted accounting practices
·
Stay abreast of donor policies, procedures, rules and regulations; compile and
update applicable local policies; and train URC’s program and partner staff in
these policies
Stay abreast of donor policies, procedures, rules and regulations; compile and
update applicable local policies; and train URC’s program and partner staff in
these policies
·
Responsible for grant monitoring and capacity building of recipients in the
following areas wherever applicable:
Responsible for grant monitoring and capacity building of recipients in the
following areas wherever applicable:
o Internal control
procedures;
procedures;
o Allowable costs/cost
principles under USAID regulations;
principles under USAID regulations;
o Cash management systems;
o Equipment and Real
Property Management;
Property Management;
o Period of availability of
funds;
funds;
o Procurement standards;
o Program Income;
o Reporting.
·
Perform any other duties as assigned
Perform any other duties as assigned
Qualifications,
Skills and Experience:
Skills and Experience:
·
The applicants for the USAID RHITES-EC Grants Manager career vacancy must hold
a Master’s Degree in Business, Management, Finance, Administration, or other
related field.
The applicants for the USAID RHITES-EC Grants Manager career vacancy must hold
a Master’s Degree in Business, Management, Finance, Administration, or other
related field.
·
A minimum of eight years of relevant experience managing the financial and administrative
components of grants, grants-under-contract, subcontracts, preferably in
donor-funded programs in the health sector.
A minimum of eight years of relevant experience managing the financial and administrative
components of grants, grants-under-contract, subcontracts, preferably in
donor-funded programs in the health sector.
·
Significnat experience with sub granting to civil society Organizations,
Community Based Organizations and districts required.
Significnat experience with sub granting to civil society Organizations,
Community Based Organizations and districts required.
·
Prior experience with USAID contracting and grant mechanisms, with demonstrated
knowledge of USAID financial and management systems, regulations, and reporting
requirements.
Prior experience with USAID contracting and grant mechanisms, with demonstrated
knowledge of USAID financial and management systems, regulations, and reporting
requirements.
·
Excellent interpersonal communications, and organizational skills.
Excellent interpersonal communications, and organizational skills.
·
Ability to independently plan and execute complex tasks while addressing daily
management details and remaining organized and focused on long-term deadlines
and strategy
Ability to independently plan and execute complex tasks while addressing daily
management details and remaining organized and focused on long-term deadlines
and strategy
Please
note: Only candidates who are eligible to
work in Uganda for an indefinite period without a need for sponsorship will be
considered for this position.
note: Only candidates who are eligible to
work in Uganda for an indefinite period without a need for sponsorship will be
considered for this position.
How
to Apply:
to Apply:
All
suitably qualified and interested candidates who wish to join the USAID RHITES
EC Project should send an updated CV/Résumé, cover letter and completed USAID
Form 1420 Contractor Employee Biographical Data Sheet, download here and send to: to HR-RHITES-EC@urc-chs.com
suitably qualified and interested candidates who wish to join the USAID RHITES
EC Project should send an updated CV/Résumé, cover letter and completed USAID
Form 1420 Contractor Employee Biographical Data Sheet, download here and send to: to HR-RHITES-EC@urc-chs.com
Deadline:
21st October, 2016
21st October, 2016